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- Tasks: Support executive directors with comprehensive administrative tasks and diary management.
- Company: Join Doncaster and Bassetlaw Teaching Hospitals, a leading NHS Trust serving over 440,000 people.
- Benefits: Enjoy flexible working, extensive learning opportunities, NHS pension, and generous holiday entitlement.
- Why this job: Be part of a supportive team, make an impact, and develop your skills in a dynamic environment.
- Qualifications: Advanced IT skills and experience in proactive diary management and committee administration required.
- Other info: We welcome applicants from diverse backgrounds, especially under-represented groups.
The predicted salary is between 36000 - 60000 £ per year.
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Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Location:
Doncaster, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
40e9b1043981
Job Views:
5
Posted:
07.07.2025
Expiry Date:
21.08.2025
Job Description:
Job overview
We are looking for an enthusiastic, proactive, and motivated individual to provide comprehensive personal assistant support to one of our executive directors and their deputies. If you can demonstrate excellent organisational and planning skills, have a keen eye for detail, and are able to progress multiple pieces of work simultaneously and to tight deadlines, we would be eager to hear from you.
As a key member of the Corporate Secretariat, you will be part of an experienced and supportive team responsible for providing a first-class service to the Executive Team and Board of Directors. You will work extensively with colleagues across the Trust, as well as interacting with partners at a local and regional level, so excellent interpersonal and communication skills are essential.
Main duties of the job
As a senior member of the Corporate Secretariat, you will provide comprehensive, customer-focused administrative support and an executive-level PA service.
The role requires excellent organisational skills and the ability to work independently, often exercising tact, discretion, initiative, and judgment.
The Executive PAs often act as the first point of contact for the public, stakeholders, and staff, representing the Trust.
The post holder must always project a professional and confident image and demonstrate the Trust values in their behaviour and work.
You will be highly proactive, using your initiative and judgment to manage the executive directors’ diaries and balance urgent and important priorities.
The post holder will be required to provide cover across the Corporate Secretariat to maintain continuity of service.
Working for our organisation
DBTH is one of Yorkshire’s leading acute trusts, serving a population of over 440,000. Our services are based across three main hospital sites and several additional services, employing over 7,000 colleagues.
We have a comprehensive framework of behaviours called the DBTH Way, guiding our daily work. We pride ourselves on our commitment to the values of We Care. We support flexible working arrangements; please discuss with us how we might accommodate your needs.
As an equal opportunities employer, we encourage applicants from all sectors of the community, especially under-represented groups such as those with disabilities, ethnic minorities, and LGBTQ+ communities.
Benefits include:
- Extensive learning opportunities
- NHS Pension Scheme
- Generous holiday entitlement
- Health and wellbeing support
- NHS Car Lease and salary sacrifice schemes
- Discounts on various services and products
Person specification
Knowledge and Experience
- Proactive diary management and workload planning
- Board-level committee administration and minute-taking skills
- Handling sensitive situations confidently
- Drafting complex reports and correspondence
- Developing and monitoring departmental systems
- Improving administrative efficiency
- Monitoring project completion
- Experience within the NHS and understanding regulatory environment
- Database/system development and maintenance
- Data analysis and information management
Qualifications & Training
- Advanced IT skills (Excel, Word, Outlook)
- ECDL (Advanced) or equivalent
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Use of Artificial Intelligence (AI) when writing job applications
If you use AI tools to assist with your application, personalize the information, especially your supporting statement. Relying solely on AI may harm your chances, as it can lack relevance, be ambiguous, or include untrue qualifications and skills.
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Executive PA employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Contact Detail:
Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Familiarise yourself with the NHS structure and values, particularly those of Doncaster and Bassetlaw Teaching Hospitals. Understanding their mission and how they operate will help you align your approach and demonstrate your commitment during interviews.
✨Tip Number 2
Network with current or former employees of the Trust on platforms like LinkedIn. Engaging with them can provide insights into the organisational culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management scenario. This could involve prioritising tasks or scheduling meetings, demonstrating your ability to handle multiple responsibilities effectively.
✨Tip Number 4
Research common interview questions for Executive PA roles, especially those related to handling sensitive information and managing executive schedules. Practising your responses will help you feel more confident and articulate during the actual interview.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Executive PA role. Focus on your organisational skills, diary management, and any experience in a similar environment, especially within the NHS.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the Trust. Mention specific examples of how you've demonstrated excellent interpersonal skills and your ability to manage multiple tasks effectively.
Highlight Relevant Experience: In your application, emphasise any previous roles where you provided administrative support at a senior level. Include details about your experience with board-level committee administration and minute-taking, as these are crucial for this position.
Showcase Your IT Skills: Since advanced IT skills are required, make sure to mention your proficiency in tools like Excel, Word, and Outlook. If you have any certifications like ECDL, include them to strengthen your application.
How to prepare for a job interview at Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
✨Showcase Your Organisational Skills
As an Executive PA, you'll need to demonstrate your exceptional organisational abilities. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, especially under tight deadlines.
✨Communicate Effectively
Excellent interpersonal and communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively communicated with various stakeholders in the past.
✨Demonstrate Proactivity
The role requires a proactive approach to managing diaries and priorities. Be prepared to share instances where you've taken the initiative to solve problems or improve processes without being prompted.
✨Understand the Trust's Values
Familiarise yourself with the DBTH Way and the values of 'We Care'. During the interview, express how your personal values align with those of the Trust, and provide examples of how you've embodied similar values in your previous roles.
