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For Companies At a Glance
- Tasks: Manage office operations and support HR functions in a dynamic environment.
- Company: Join Doherty Associates, a leading IT managed services provider with prestigious clients.
- Benefits: Enjoy a competitive salary, generous leave, and subsidised travel costs.
- Why this job: Be part of a vibrant team, enhance your skills, and contribute to a positive workplace culture.
- Qualifications: Strong English skills, office admin experience, and proficiency in Microsoft Office required.
- Other info: This role is office-based, Monday to Friday, with some flexibility in hours.
The predicted salary is between 24000 - 42000 £ per year.
Doherty Associates (DA) is an award-winning, independent IT managed services provider, with world-renowned, international clients. Our customers are predominately financial services sector firms, including leading private equity and venture capital firms and top 10 UK law firms. We offer them specialist expertise across cloud solutions, hybrid working, modern workplace, data and BI, cyber security, governance and compliance, and networking. Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our demised premises has approximately 36 hot desks, three meeting rooms and the CEO's office.
About the role
This is a busy administrative role, where you will be responsible for the effective running of our London-based office (Holborn), Monday to Friday, ensuring that we create a first-class experience for our staff and visitors. You will also support the HR function, growing your skills in areas such as employee relations and talent acquisition. This role is office based, 5 days per week (Monday - Friday). As the role focuses on smooth running of the office space, the role is not suitable for hybrid working arrangements. Working hours: 8:30am - 5:00pm (37.5hrs/week). Some flexibility to flex start/end time will be desirable (as and when required).
Responsibilities
- Office Management
- Assist with the management of the office space, to help create a safe and welcoming working environment; be the first point of contact for office-related matters for staff and 3rd parties.
- Office procedures; regularly review and improve to adapt to modern ways of working. Communicate changes and updates, and ensure consistency of implementation.
- Office-related budget; ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.), tracking to the budget.
- Support the CFO with the property (Landlord and building) related matters.
- Manage the security fob system.
- Update policies and procedures. Keep abreast of H&S developments to inform updates.
- Communicate policies and procedures to staff and visitors (as and when required).
- Perform regular office safety maintenance reviews; report findings and complete resulting actions.
- Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings.
- Act as the Fire Marshall and First Aider for the London office.
- Co-ordinate evacuation drills with the Landlord.
- Liaise with the building reception and the office cleaners.
- Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.
- Assist in supporting key HR processes, for example: Recruitment: posting and closing adverts, processing applicants on the HR portal, scheduling and coordinating interviews.
- Inductions and onboarding: assist with the facilitation of seamless onboarding experience for new joiners.
- Assist with HR documentation.
- Data integrity: ensure that all HR systems are updated and accurate.
Skills and experience
- Very good spoken and written English.
- Some experience in supporting the office administration function in a corporate environment.
- Strong organisational skills with very good attention to detail.
- Confident using the Microsoft Office suite of applications: Excel, Word, PowerPoint, Outlook, Teams, SharePoint.
- Excellent communication and interpersonal skills.
- Confident dealing with various stakeholders, irrespective of seniority.
- Evidence of being able to work independently, with little supervision.
- Mature with the ability to handle confidential information with integrity.
- Positive attitude and self-driven.
- Collaborative – develops relationships easily, including with senior stakeholders.
- Proud to own and drive their remit of work.
What we offer in return
- Basic salary up to £30,000 plus performance bonus.
- 34 days of annual leave (incl. 8 UK bank holidays and a day off on your birthday).
- Subsidised home-to-office standard travel costs (for the 3rd, 4th and 5th day in a week).
- Enhanced family-friendly benefit schemes including company sick pay.
- Sponsored training and development and where applicable to the role, a technical exams incentive scheme.
- Private medical insurance and Employee Assistance Programme.
Office and HR Assistant employer: Doherty
Contact Detail:
Doherty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and HR Assistant
✨Tip Number 1
Familiarise yourself with the specific office management and HR tasks mentioned in the job description. Understanding the nuances of office procedures, health and safety regulations, and HR processes will help you stand out during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed office environments or supported HR functions in the past. Be ready to discuss these experiences in detail to demonstrate your capability.
✨Tip Number 3
Network with current or former employees of Doherty Associates if possible. Gaining insights into the company culture and expectations can give you an edge in your application and interview process.
✨Tip Number 4
Prepare thoughtful questions about the role and the company to ask during your interview. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
We think you need these skills to ace Office and HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and HR support. Use keywords from the job description, such as 'organisational skills', 'Microsoft Office suite', and 'communication skills' to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, like managing office procedures or supporting HR processes, and explain how your skills align with these tasks.
Showcase Your Soft Skills: In your application, emphasise your interpersonal skills and ability to work independently. Provide examples of how you've successfully managed relationships with various stakeholders or handled confidential information in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office and HR Assistant role.
How to prepare for a job interview at Doherty
✨Know the Company Inside Out
Before your interview, take some time to research Doherty Associates. Understand their services, clients, and the specific role of an Office and HR Assistant within their structure. This will help you tailor your answers and show genuine interest.
✨Demonstrate Your Organisational Skills
Given the nature of the role, be prepared to discuss your organisational skills. Share examples from previous experiences where you successfully managed office tasks or supported HR functions, highlighting your attention to detail and ability to work independently.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing office supplies or dealing with a health and safety issue. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills.
✨Showcase Your Communication Skills
As the first point of contact for office-related matters, strong communication is key. Be ready to provide examples of how you've effectively communicated with various stakeholders in the past, and practice articulating your thoughts clearly during the interview.
