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For Companies At a Glance
- Tasks: Manage daily operations, support HR, and coordinate with external partners.
- Company: Join DOHE, a mission-driven organisation transforming education through technology.
- Benefits: Competitive salary, pet-friendly office, free snacks, and professional growth opportunities.
- Why this job: Make a real impact in a dynamic startup environment focused on societal betterment.
- Qualifications: Experience in office management, strong communication skills, and a proactive attitude.
- Other info: Full-time role in London with potential for permanent position.
The predicted salary is between 42000 - 78000 £ per year.
About Us:
DOHE is on a journey to transform education by leveraging technology responsibly to improve educational quality and foster societal progress. Through our accelerator, we support EdTech startups in realising their visions, helping them grow, engage with their audience, and establish impactful operations. Over the next decade, we aim to accelerate over 5,000 startups worldwide.
Role Summary
The Office Manager (Business Operations) is responsible for ensuring the smooth day-to-day operations of DOHE Europe (London). This role works closely with our COO, HQ and external partners and covers general business operations, basic accounting support, HR administration, and internal systems coordination.
Key Responsibilities
- Office & Business Operations
- Oversee daily office and business operations for DOHE Europe (London)
- Act as the main point of contact for HQ and external partners
- Manage relationships with external vendors, including accounting firms, payroll providers, and office/facilities suppliers
- Manage office facilities across regions (access, supplies, equipment, and on-site issues)
- Systems & Software Administration
- Manage company software and system accounts (user setup, access control, and onboarding/offboarding)
- Administer and coordinate access to internal tools such as Wrike, Workable, Microsoft 365 and other company used systems
- Coordinate software subscriptions and licenses, and support basic access-related issues in collaboration with HQ or vendors
- Maintain an up-to-date record of internal tools and user access
- Accounting & Finance Support
- Collect, review, and organise invoices
- Prepare payment requests and track expenses
- Coordinate with external accountants for month-end closing
- Support HQ with invoice consolidation and monthly finance reporting
- Coordinate payroll inputs (hours, changes, allowances) with finance and payroll providers
- HR Administration
- Prepare employment contracts and onboarding documentation
- Maintain employee records
- Track leave and attendance
- Support visa-related and compliance documentation in coordination with HQ HR
- Update company policies and manage employee benefits administration
- Process Improvement
- Create, maintain, and improve simple operational processes, checklists, and templates
Requirements
- Experience in business operations, office management, or office admin role
- Comfortable working with numbers, invoices and spreadsheets (e.g. Excel, Google Sheets)
- Basic understanding of accounting and HR admin processes
- Strong communication skills and able to work with international teams and external partners
- Proactive, organised, and able to work independently in a fast-changing environment
Employment
- Working hours: Full-time 40 hours a week
- Location: Bishopsgate, London (onsite 5 days a week)
- Salary: Up to £65,000 DOE
- Contract duration: 12 months, that could lead to a Permanent role
- London Office amenities: Pet-friendly environment. Free coffee and snacks are available
- Pension and holiday entitlement
- Eligibility - You must be eligible to work in the host country without the need for sponsorship.
Why Join Us?
- Impactful Mission: Be part of a mission-driven organisation committed to societal betterment through education.
- Dynamic Environment: Thrive in an international team and a vibrant startup ecosystem.
- Personal Growth: Opportunity to work closely with experienced professionals and contribute to significant organisational growth.
Office Manager (Business Operations) employer: Dohe Global
Contact Detail:
Dohe Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (Business Operations)
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since DOHE is all about transforming education. Tailor your answers to show how you align with their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our mission-driven team.
We think you need these skills to ace Office Manager (Business Operations)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your experience in business operations and any relevant software you've used, as this will show us you're a great fit for our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about transforming education and how your background aligns with our mission. Keep it engaging and personal – we want to get to know you!
Show Off Your Communication Skills: Since this role involves working with international teams and external partners, make sure your application showcases your strong communication skills. Whether it's through your writing style or examples of past collaborations, let us see how you connect with others.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Dohe Global
✨Know the Company Inside Out
Before your interview, take some time to research DOHE and its mission. Understand how they leverage technology in education and their goals for the next decade. This will not only show your genuine interest but also help you align your answers with their values.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed office operations or improved processes. Be ready to discuss how you handle multiple tasks and maintain efficiency in a fast-paced environment.
✨Brush Up on Basic Accounting Knowledge
Since the role involves basic accounting support, make sure you're comfortable discussing invoices, expenses, and payroll coordination. Familiarise yourself with common accounting terms and be prepared to explain how you've handled similar tasks in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the tools they use, and how success is measured in this role. This shows that you're not just interested in the job, but also in how you can contribute to the company's success.
