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- Tasks: Provide high-level support to the Chief Operations Officer and manage key projects.
- Company: Join Dogs Trust, the UK's leading dog charity dedicated to helping dogs in need.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Why this job: Make a real difference in the lives of dogs while honing your organisational skills.
- Qualifications: Previous experience as an Executive or Personal Assistant with strong communication skills.
- Other info: Be part of a passionate team committed to creating a better world for dogs.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced Executive Assistant who offers high level administrative support, with a strong focus on customer service? We are recruiting for an Operations Executive Assistant to provide high quality executive support to the Chief Operations Officer and Operations senior leadership team. This will include arranging and supporting divisional meetings and events, as well as managing independent projects where required.
What does this role do? As the Operations Executive Assistant you will:
- Manage the inbox of the Chief Operations Officer, flagging any urgent correspondence, as required.
- Be the key point of contact for the senior Operations team, managing the flow of information to the right recipient and supporting timely decision-making.
- Provide proactive diary management for the Chief Operations Officer and Operations senior team, resolving conflicting demands in schedules, reallocating requests and ensuring that time management is optimised.
- Support the Chief Operations Officer in tracking divisional budgets and KPIs.
- Prepare for upcoming meetings proactively by compiling papers, ensuring relevant attendance and providing appropriate pre-reading and briefings as required.
- Support meetings, taking minutes and tracking actions to ensure timely follow-up.
- Provide day-to-day administrative support to departments, including document formatting, record keeping and maintaining filing systems.
Could this be you? To be successful in this role you will have previous experience as an Executive or Personal Assistant, with the ability to work autonomously and within a team, exercising sound judgement and using your own initiative. You will have strong organisation and planning skills with excellent attention to detail and the ability to manage complex and highly confidential information. You will be a fantastic communicator with a pragmatic and 'can-do' approach to your work, and a willingness to support colleagues across a wide range of administrative and coordination tasks.
About the team: The Operations division includes all the ‘mission delivery’ aspects of Dogs Trust’s work. This encompasses a network of 21 rehoming centres helping dogs whose owners can no longer care for them; teams focused on preventing relinquishment and euthanasia through provision of behaviour support, fostering dogs to support owners fleeing domestic abuse and working to increase access to pet friendly housing; specialist vet and welfare teams supporting best practice in dog welfare across operations; a team focused on both internal and external dog and owner data; and a dedicated programme and project team.
About Dogs Trust: We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
The closing date for applications is 15th March 2026.
Operations Executive Assistant employer: Dogs Trust
Contact Detail:
Dogs Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since Dogs Trust is all about helping dogs, think about how your skills as an Executive Assistant can contribute to their mission. Show them you’re not just another candidate, but someone who genuinely cares!
✨Tip Number 3
Practice your communication skills! As an Operations Executive Assistant, you'll need to be a fantastic communicator. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Operations Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Executive Assistant role. Highlight your experience in providing high-level administrative support and any relevant projects you've managed. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for our team. Don't forget to mention your 'can-do' attitude and how you can contribute to our mission at Dogs Trust.
Showcase Your Organisation Skills: As an Executive Assistant, organisation is key! In your application, give examples of how you've successfully managed complex schedules or projects. We love seeing how you handle conflicting demands and keep everything running smoothly.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Dogs Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Executive Assistant. Familiarise yourself with the key tasks like managing the COO's inbox and diary, as well as supporting divisional meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or projects in the past. Highlight your attention to detail and ability to prioritise tasks effectively. You might even want to bring a portfolio showcasing your organisational tools or methods to impress the interviewers.
✨Communicate Clearly and Confidently
As a key point of contact for the senior Operations team, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend to refine your responses and ensure you can convey your ideas succinctly during the actual interview.
✨Demonstrate Your 'Can-Do' Attitude
The job requires a pragmatic approach and a willingness to support colleagues across various tasks. Be ready to share instances where you've gone above and beyond to assist others or tackle challenges. This will showcase your proactive mindset and align with the values of Dogs Trust.