At a Glance
- Tasks: Provide top-notch support to the Chief Operations Officer and manage key projects.
- Company: Join Dogs Trust, the UK's leading dog charity dedicated to helping dogs in need.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Other info: Be part of a passionate team committed to creating a better world for dogs.
- Why this job: Make a real difference in the lives of dogs while honing your administrative skills.
- Qualifications: Previous experience as an Executive or Personal Assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced Executive Assistant who offers high level administrative support, with a strong focus on customer service? We're recruiting for an Operations Executive Assistant to provide high quality executive support to the Chief Operations Officer and Operations senior leadership team. This will include arranging and supporting divisional meetings and events, as well as managing independent projects where required.
What does this role do?
- Manage the inbox of the Chief Operations Officer, flagging any urgent correspondence, as required.
- Be the key point of contact for the senior Operations team, managing the flow of information to the right recipient and supporting timely decision-making.
- Provide proactive diary management for the Chief Operations Officer and Operations senior team, resolving conflicting demands in schedules, reallocating requests and ensuring that time management is optimised.
- Support the Chief Operations Officer in tracking divisional budgets and KPIs.
- Prepare for upcoming meetings proactively by compiling papers, ensuring relevant attendance and providing appropriate pre-reading and briefings as required.
- Support meetings, taking minutes and tracking actions to ensure timely follow-up.
- Provide day-to-day administrative support to departments, including document formatting, record keeping and maintaining filing systems.
Could this be you?
To be successful in this role you'll have previous experience as an Executive or Personal Assistant, with the ability to work autonomously and within a team, exercising sound judgement and using your own initiative. You’ll have strong organisation and planning skills with excellent attention to detail and the ability to manage complex and highly confidential information. You’ll be a fantastic communicator with a pragmatic and 'can-do' approach to your work, and a willingness to support colleagues across a wide range of administrative and coordination tasks.
About the team
The Operations division includes all the ‘mission delivery’ aspects of Dogs Trust’s work. This encompasses a network of 21 rehoming centres helping dogs whose owners can no longer care for them; teams focussed on preventing relinquishment and euthanasia through provision of behaviour support, fostering dogs to support owners fleeing domestic abuse and working to increase access to pet friendly housing; specialist vet and welfare teams supporting best practice in dog welfare across operations; a team focussed on both internal and external dog and owner data; and a dedicated programme and project team.
About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
The closing date for applications is 15th March 2026.
Please note that we are not looking for agencies to support this recruitment.
Operations Executive Assistant in London employer: Dogs Trust
Dogs Trust is an exceptional employer, dedicated to creating a supportive and collaborative work environment where employees can thrive. With a strong focus on employee growth opportunities and a culture rooted in compassion for dogs and their owners, the Operations Executive Assistant role offers a chance to make a meaningful impact while enjoying a fulfilling career. Located in a vibrant community, our team is passionate about animal welfare, ensuring that every day at work contributes to a greater purpose.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Dogs Trust. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the organisation and its mission. Knowing about Dogs Trust's work will show your passion and commitment, making you stand out as a candidate.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and genuine, so don’t just memorise answers—make them your own!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Dogs Trust team and making a difference.
We think you need these skills to ace Operations Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Executive Assistant role. Highlight your previous experience as an Executive or Personal Assistant, focusing on your organisational skills and ability to manage complex information.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your communication skills and 'can-do' attitude. Mention specific examples of how you've supported senior leaders in the past and how you can bring that experience to our team.
Showcase Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. Consider formatting your documents neatly to reflect your organisational skills and professionalism.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates about your application status!
How to prepare for a job interview at Dogs Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Executive Assistant. Familiarise yourself with the key tasks like managing the COO's inbox and diary, as well as supporting meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires strong organisation and planning skills, prepare examples from your past experience where you've successfully managed complex schedules or projects. Be ready to discuss how you prioritised tasks and handled conflicting demands, as this will highlight your ability to thrive in a busy environment.
✨Communicate Clearly and Confidently
As a key point of contact for the senior Operations team, effective communication is crucial. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions about the team or the organisation to show your engagement and willingness to contribute.
✨Demonstrate Your 'Can-Do' Attitude
The job description emphasises a pragmatic and proactive approach. Think of instances where you've gone above and beyond to support your team or solve a problem. Sharing these stories will illustrate your positive attitude and readiness to tackle challenges head-on.
