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For Companies At a Glance
- Tasks: Support the team with document management and client communication.
- Company: Join a family-owned business with over 75 years of trusted service.
- Benefits: Enjoy 21 days leave, mental health support, and career development opportunities.
- Why this job: Be the first point of contact and make a real impact in a supportive environment.
- Qualifications: Experience as a Document Controller and strong IT skills are essential.
- Other info: Dynamic workplace with a focus on growth and diversity.
The predicted salary is between 30000 - 42000 £ per year.
The Company
At Dodd Group, we’ve been a proud family‑owned business since 1947. For over 75 years we’ve earned a trusted reputation in the building services sector, delivering high‑quality electrical and mechanical design, installation, and maintenance across a wide range of industries. We are proud to be recognised as an employer of choice—where every individual is valued, and the diversity of our workforce is celebrated. With an annual turnover exceeding £250 million, we invest in our people, providing opportunities for growth and creating an environment where you can truly excel.
The role
We are seeking an experienced Document Controller to work from our Cambridge Office to provide key administration support to the wider team, having the ability to foster relationships with new and established clients.
- Manage and maintain accurate document records.
- Control document versions and approvals.
- Ensure compliance with standards and procedures.
- Distribute documents to relevant stakeholders.
- Use document control systems (e.g., Viewpoint, ASite).
- Support audits and provide document reports.
- Maintain confidentiality and secure access.
A BPSS check will be required to undertake this role.
Additional duties
- You will be the first point of contact for our clients and supply chain and will direct incoming calls to the relevant person within Dodd Group.
- You will carry out filing, scanning, printing and production of documents and reports required by engineers and managers.
- You will be a direct assistant to the branch manager and will support them with diary management and any additional administration needs.
- Projects will require assistance with production of manuals and reports; previous experience in this isn’t required as it is acknowledged that you will learn this alongside construction through your time with us.
You will need
- You will have previous experience of working as a Document Controller and have previous experience of working alongside a team; you will have the ability to prioritise your work and act on your own initiative if required.
- IT skills inclusive of Viewpoint and utilising pivot tables along with communication skills which are essential.
The Package
At Dodd Group, we believe that outstanding work should be recognised and rewarded. That’s why we provide a comprehensive benefits package. This includes 21 days annual leave plus bank holidays, access to mental health support, Death in Service package and a discounted Pure Gym membership. We are committed to your continued development, offering fully funded training to help you progress in your career. In addition, you will benefit from our Refer a Friend scheme, enrolment in the company Pension Plan, and Family Leave benefits.
Dodd Group is an equal opportunities employer. We are always pleased to receive applications from ex forces personnel.
Administrator in Cambridge employer: Dodd Group Ltd
Contact Detail:
Dodd Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Dodd Group on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Dodd Group’s projects and values. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to document control and administration. We all know that confidence is key, so rehearse your answers to showcase your skills and experience effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Administrator in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role at Dodd Group. Highlight your experience as a Document Controller and any relevant IT skills, especially with systems like Viewpoint. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how you can contribute to our team. Be sure to mention your ability to foster relationships and manage documents effectively, as these are key for us.
Showcase Your Communication Skills: Since you'll be the first point of contact for clients, it's essential to demonstrate your communication skills in your application. Whether it's through your CV or cover letter, let us know how you handle calls and direct inquiries efficiently.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us that you’re keen on joining the Dodd Group family!
How to prepare for a job interview at Dodd Group Ltd
✨Know Your Documents
Familiarise yourself with document control systems like Viewpoint and ASite. Be ready to discuss how you've managed document records in the past, as this will show your understanding of the role and its requirements.
✨Showcase Your Communication Skills
As the first point of contact for clients, strong communication is key. Prepare examples of how you've effectively communicated with clients or team members in previous roles, highlighting your ability to foster relationships.
✨Demonstrate Your Initiative
Dodd Group values individuals who can prioritise their work and act independently. Think of instances where you've taken the initiative to solve a problem or improve a process, and be ready to share these during your interview.
✨Prepare for Compliance Questions
Since compliance with standards and procedures is crucial, brush up on relevant regulations and best practices in document control. Be prepared to discuss how you ensure compliance in your work, as this will demonstrate your attention to detail.