At a Glance
- Tasks: Be the go-to person for office support, managing daily operations and coordinating events.
- Company: Join Doctor Care Anywhere, the UK's largest telehealth provider with a vibrant team culture.
- Benefits: Enjoy a competitive salary, 25 days holiday, and health consultations for you and your loved ones.
- Other info: Opportunity to complete a level 5 apprenticeship and grow your career.
- Why this job: Make a real difference in healthcare while developing your skills in a dynamic environment.
- Qualifications: Some experience in office administration and strong organisational skills are preferred.
The predicted salary is between 28860 - 28860 € per year.
Thanks for stopping by! We are Doctor Care Anywhere: a leading digital platform, with a clear vision to be the primary care provider of choice for digital healthcare. We are the UK's largest private provider of telehealth services, working with insurers, healthcare providers and corporate customers to provide healthcare services to more than 2 million patients every year.
Responsibilities:
- Act as the primary on-site point of contact for team members, visitors, deliveries, post and suppliers, ensuring a professional and welcoming environment.
- Manage daily office operations including phones, post, stationery, kitchen/office supplies and equipment purchasing within budget.
- Coordinate office events and leadership meetings, ensuring rooms, catering and materials are prepared.
- Maintain health & safety compliance including training coordination, fire warden responsibilities and facilities reporting.
- Manage relationships with building management, cleaning, waste, and maintenance suppliers, ensuring service levels and cost efficiency.
- Lead small office projects (e.g., office moves, workspace optimisation, set ups).
Operational Efficiency & Commercial Administration:
- Provide diary and meeting coordination to support coordinating Leadership diaries for office meetings and ongoing projects, maximising utilisation and efficiency.
- Support with meeting guests and providing refreshments for meetings.
- Act as a central point of contact between clients and DCA, ensuring clear communication, service excellence, and timely updates.
- Act as office point of contact for all IT related issues, room tech and escalation to IT services.
- Conduct all office-based inductions for new colleagues on first day ensuring they have a seamless onboarding experience.
- Support with HR, Payroll admin tasks as required.
- Assist with basic financial processes such as raising purchase orders, preparing quotes, processing invoices and expense reports.
- Ensure all office activities are completed safely and in line with company policy and regulatory requirements.
- Take responsibility for personal safety and contribute to maintaining a safe working environment for others.
- Support with project administration and ad-hoc operational tasks as required by line manager and ELT.
Qualifications:
- Ideally some experience in office administration or receptionist/support roles, including handling enquiries, meeting coordination, and general office duties.
- Strong organisational and time management skills, with the ability to prioritise multiple tasks.
- Excellent verbal and written communication skills, with a professional and customer-focused approach.
- Confident using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other basic office software.
- Accurate record-keeping and filing abilities, including managing confidential information appropriately.
- Positive team player who enjoys supporting others and contributing to a smooth, well-organised workspace.
Benefits & Opportunities:
- Role is office based Monday - Friday (based in London)
- Salary: £28,860 per annum
- Opportunity to complete a level 5 apprenticeship should this be of interest.
- Application deadline: 9am Monday 24th November
- Doctor Care Anywhere subscription: For you and 5 of your loved ones, Get ready to enjoy health consultations on the go!
- Company Bonus: We love rewarding our team for their dedication and achievements.
- 25 Days Holiday + Bank Holidays
Office Support Coordinator in City of Westminster employer: Doctor Care Anywhere
At Doctor Care Anywhere, we pride ourselves on being a leading digital healthcare provider, offering a vibrant work culture that fosters collaboration and innovation. Our London office is not just a workplace; it's a community where every team member is valued, with opportunities for personal growth through initiatives like our level 5 apprenticeship programme. With competitive benefits including a generous holiday allowance, a company bonus, and access to health consultations for you and your loved ones, we are committed to enhancing the well-being of our employees as they help us transform patient experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Office Support Coordinator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Support Coordinator role at Doctor Care Anywhere. You never know who might have the inside scoop or can put in a good word for you!
✨Tip Number 2
Prepare for the interview by researching Doctor Care Anywhere thoroughly. Understand their mission and values, and think about how your skills can enhance patient experiences. This will show that you're genuinely interested and ready to contribute to their brilliant team.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions for office support roles and be ready to showcase your organisational skills and customer-focused approach. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Doctor Care Anywhere. Good luck!
We think you need these skills to ace Office Support Coordinator in City of Westminster
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal story can make your application stand out.
Tailor Your Application:Make sure to tailor your application to the Office Support Coordinator role. Highlight relevant experiences and skills that match the job description. This shows us that you’ve done your homework and are genuinely interested in the position.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points for easy reading and avoid long-winded sentences. We appreciate straightforward communication, especially in an office support role!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Doctor Care Anywhere
✨Know the Company Inside Out
Before your interview, take some time to research Doctor Care Anywhere. Understand their mission, values, and the services they provide. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As an Office Support Coordinator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed office operations or coordinated events. Highlight your ability to prioritise and stay organised under pressure.
✨Practice Your Communication Skills
Excellent verbal and written communication is key for this role. During the interview, practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them, demonstrating your proactive approach and customer-focused mindset.
✨Be Ready for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might encounter in the role, such as handling IT issues or managing supplier relationships, and prepare your responses to showcase your critical thinking and adaptability.
