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- Tasks: Support senior executives with scheduling, communications, and daily operations.
- Company: Join dnata Catering UK, the world's largest inflight caterer with over 60 global locations.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be a key player in a fast-paced team, enhancing your organisational and communication skills.
- Qualifications: Experience in support roles, diary management, and strong communication skills required.
- Other info: Ideal for those who thrive in a collaborative and evolving workplace.
The predicted salary is between 36000 - 60000 £ per year.
dnata Catering UK is the world’s largest inflight caterer. Now spanning more than 60 global locations, we continue to invest in growing our business through technology, new facilities and acquisitions. We’re growing where our customers want us to.
We are currently seeking an Executive Coordinator to join our team in Heston who will support our Executive Assistant due to growing workload and responsibility. As the executive coordinator you will provide high-level administrative support to the senior executives, helping to manage their schedules, communications, and day-to-day operations. The role ensures that executives can focus on strategic priorities by handling tasks such as organising meetings, preparing reports, coordinating travel, and serving as a key point of contact both internally and externally. The executive coordinator plays a vital role in keeping operations organised, efficient, and aligned with leadership goals.
Some of the key responsibilities within this role will be:
- Office suppliers: Keep on top of orders for kitchen supplies and stationary.
- Onboarding: Equipment requests, new user requests, inductions and organizing tours.
- Stakeholder Management: Support Directors with diary management and travel. Point of contact for their team.
- Travel: Management of accounts and setup including approvals, changes made to approval lines, issues and queries from travellers. Ensuring that costs are tracked and monitored.
- Diary Management: Meeting room management and booking meeting rooms offsite. Including creation of agendas and distributing ahead of meetings.
- Credit card expense reports: For directors.
- Relationships: Build relationships with teams across the business and maintain strong relationships with key stakeholders.
- Financial: Create POs and work with finance team to keep track of payments being made in a timely manner. Also monitoring credit card expense reports for directors.
This list is not exhaustive, accountabilities may vary depending on locality or role complexity and may include any other duties considered reasonable by the line manager.
What do we need from you to be successful in this role?
- Proven experience in a support or PA role.
- Demonstrate experience within diary management, travel coordination and meeting support.
- Proven experience of dealing with senior leaders and various stakeholders.
- Complete understanding of the need for discretion and confidentiality.
- Experience with using Microsoft Office Suite applications i.e. Outlook, Word and Excel.
- Good communication skills – both written and verbal and active listening.
- Attention to details.
- Adaptability to last minute changes and challenges.
- Good organisational skills.
If you believe your skills and experience align with what we’re looking for, we encourage you to apply — we’d love to hear from you!
Executive Coordinator employer: dnata Catering UK
Contact Detail:
dnata Catering UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Coordinator
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office applications like Outlook, Word, and Excel. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees of dnata Catering UK on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience in managing diaries and coordinating travel. Think of specific examples where you successfully handled complex scheduling or travel arrangements, as this will showcase your relevant skills effectively.
✨Tip Number 4
Highlight your ability to build relationships with stakeholders. Be ready to share instances where you successfully collaborated with different teams or managed communications with senior leaders, as this is a key aspect of the Executive Coordinator role.
We think you need these skills to ace Executive Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in support or PA roles. Emphasise your skills in diary management, travel coordination, and stakeholder engagement, as these are crucial for the Executive Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your background aligns with the responsibilities outlined. Mention specific examples of how you've successfully managed schedules and communications in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel. Also, emphasise your communication skills and attention to detail, as these are essential for the role.
Showcase Adaptability: Provide examples in your application that demonstrate your ability to adapt to last-minute changes and challenges. This will show that you can handle the dynamic nature of the Executive Coordinator role effectively.
How to prepare for a job interview at dnata Catering UK
✨Showcase Your Organisational Skills
As an Executive Coordinator, your ability to manage multiple tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed travel arrangements, or coordinated meetings in previous roles.
✨Demonstrate Discretion and Confidentiality
Given the nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled sensitive information and explain how you ensured discretion in those situations.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office applications is essential, brush up on your skills, especially in Outlook, Word, and Excel. You might be asked to demonstrate your knowledge during the interview, so be ready to discuss how you've used these tools effectively.
✨Build Rapport with Stakeholders
The role involves interacting with various stakeholders, so it's vital to show that you can build strong relationships. Prepare to talk about how you've successfully collaborated with senior leaders and teams in the past, highlighting your communication skills.
