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- Tasks: Support office operations by managing administrative tasks and coordinating with teams.
- Company: Dynamic Maintenance Solutions Ltd, a trusted maintenance contractor in the North East.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Join a dynamic team and play a key role in delivering high-quality services.
- Qualifications: Previous admin experience and strong organisational skills required.
- Other info: 100% office-based role with a focus on teamwork and communication.
The predicted salary is between 22568 - 26436 £ per year.
Dynamic Maintenance Solutions Ltd is a trusted North East maintenance contractor specialising in building services maintenance, providing both planned and reactive maintenance for a diverse client base, including schools, councils, commercial premises and healthcare facilities. Our experienced team of engineers and office staff work together to ensure clients receive reliable, compliant and high-quality maintenance services. At DMS, we are committed to delivering excellence in every aspect of our work, from the office through to site operations.
We are keen to appoint a skilled Office Administrator / Office Coordinator who will support the smooth running of the office and field operations by handling key administrative and coordination tasks. This office administration role will work closely with engineers, suppliers and internal teams to ensure accurate records, timely communication and efficient processing of operational information.
Location: Teesside, 100% office based
Hours: Monday – Friday, either 8.00am – 4.00pm or 9.00am – 5.00pm, 30 minute lunch
Salary: £22,568 – £26,436 per annum (meets the UK National Minimum Wage for the relevant age)
Key Responsibilities:
- Log new jobs accurately into the company job management system.
- Check engineers’ timesheets against job records for accuracy and compliance.
- Collate engineers’ hours and maintain a clear hours matrix for reporting and payroll purposes.
- Process supplier invoices and credit notes in a timely manner, supporting the finance team.
- Log and match customer purchase orders against jobs and invoices to ensure accurate billing.
- Answer incoming calls professionally, directing enquiries or taking messages.
- Contact engineers and other stakeholders where necessary to support job delivery.
- Maintain general filing, scanning and electronic document management.
- Issue maintenance check sheets, certificates and compliance documents, ensuring correct documentation is provided to clients and engineers.
- Assist with ad hoc administrative tasks to support the Office Manager and wider team.
Skills & Experience:
- Previous administration experience, ideally in a service, facilities management, maintenance or operations environment.
- Strong organisational skills and excellent attention to detail.
- Good communication skills, both written and verbal.
- Proficiency with Microsoft Office applications including Outlook, Word and Excel.
- Ability to manage multiple tasks, prioritise work and meet deadlines.
Office Administrator employer: DMS
Contact Detail:
DMS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the maintenance and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Dynamic Maintenance Solutions Ltd. Understand their services and values so you can show how you fit into their team. Tailor your answers to reflect their commitment to excellence!
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the DMS team.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your previous administration experience and any relevant skills that match what we're looking for, like attention to detail and organisational skills.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Dynamic Maintenance Solutions. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills and experiences stand out.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and securely. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at DMS
✨Know the Company Inside Out
Before your interview, take some time to research Dynamic Maintenance Solutions Ltd. Understand their services, client base, and values. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are key. Prepare examples from your previous experience where you successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise work and meet deadlines.
✨Practice Your Communication Skills
Since the role involves liaising with engineers and clients, practice articulating your thoughts clearly. You might want to role-play common scenarios, like answering a call or directing an enquiry, to demonstrate your communication prowess during the interview.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills in Outlook, Word, and Excel. Consider preparing a few examples of how you've used these tools in past roles to streamline tasks or improve efficiency.
