At a Glance
- Tasks: Manage and optimise our Contract Lifecycle Management platform while ensuring compliance and data integrity.
- Company: Join dmg media, a leading news publisher with a commitment to impactful storytelling.
- Benefits: Enjoy 25 days holiday, pension plan, discounts, and access to onsite facilities.
- Other info: Diverse and inclusive workplace culture with excellent career growth opportunities.
- Why this job: Be the backbone of our contracting processes and drive automation in a dynamic environment.
- Qualifications: Experience with CLM systems and strong attention to detail are essential.
The predicted salary is between 29700 - 36300 £ per year.
Location: DMGT HQ - High Street Kensington, London
Position: 12-Month Fixed-Term Contract
About the Role
We are seeking a confident, process-driven Contract Administrator to manage and optimise our Contract Lifecycle Management (CLM) platform, Ironclad. In this role, you will serve as the operational backbone for our pre- and post-signature contracting processes across the business. You will bridge knowledge gaps, train internal contract champions, safeguard contract metadata and ensure strict compliance across NDAs, new vendor agreements, renewals and terminations. Your primary objective is to maintain contractual data integrity, create a seamless, self-serve contracting environment and drive automation wherever possible.
Main Responsibilities
- Repository & Data Management: Maintain a searchable central contract repository. Enforce strict data governance, metadata tagging, naming conventions, and access permissions.
- CLM Platform Administration: Act as the primary functional administrator for Ironclad. Optimise signature processes and digital workflows while ensuring alignment with Legal and Procurement governance.
- Enablement & Training: Serve as the central point of contact for internal business users. Deliver clear guidance and training to upskill contract champions, eliminating single-point dependencies and driving self-serve adoption.
- Milestone & Renewal Tracking: Monitor critical lifecycle dates (notice periods, auto-renewals, price escalations, and terminations). Issue automated 90/60/30-day alerts to business owners to prevent unintended auto-renewals and support timely renegotiations.
- Vendor Onboarding Support: Review ways of streamlining supplier onboarding, ensuring NDAs, MSAs and Statements of Work (SOWs) are accurately mapped to enterprise systems.
- Reporting & Insights: Build and maintain custom dashboards to track contract volume, operational bottlenecks and cycle times for key stakeholders.
- Process Optimisation & Automation: Proactively audit workflows within and around the CLM tool. Automate manual administrative tasks to streamline overall contract cycle times.
Person Specification
- CLM Expertise: Hands-on experience administering CLM systems (preferably Ironclad).
- Data Integrity: Exceptional attention to detail with proven experience managing bulk contract data and enterprise repositories.
- Legal Operations & Commercial Awareness: Solid understanding of common commercial contract structures (NDAs, MSAs, SOWs) and standard procurement negotiation lifecycles.
- Stakeholder Management: Strong written and verbal communication skills, with the confidence to collaborate effectively across a variety of senior business stakeholders.
- Process Improvement Mindset: Demonstrated ability to convert complex manual processes into scalable, automated workflows.
Package Description
Our benefits package increases the longer you’ve been with us. Here’s what to expect:
- 25 days’ holiday (increasing by 1 per year up to a total of 30)
- Pension plan and life cover
- Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme
- Onsite gym, subsidised canteen and onsite nurse and GP clinics
- Plus much more...
Our Commitment
We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability. We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.
Contract Administrator in London employer: dmg media
dmg media is an exceptional employer that fosters a dynamic and collaborative work culture, where innovation and strategic thinking are highly valued. Located in a vibrant area, employees benefit from a supportive environment that encourages professional growth and development, alongside competitive benefits that enhance work-life balance. Joining dmg media means being part of a forward-thinking team dedicated to shaping the future of talent acquisition.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like dmg media can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like dmg media; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like dmg media.
We think you need these skills to ace Contract Administrator in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at dmg media and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research dmg media's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at dmg media
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
