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- Tasks: Join us as an HR & Compliance Administrator, ensuring smooth HR operations and compliance in healthcare.
- Company: DMC Healthcare is dedicated to high standards in healthcare services and employee support.
- Benefits: Enjoy a competitive salary, opportunities for growth, and a collaborative work environment.
- Why this job: This role offers a chance to develop HR expertise while making a real impact in healthcare compliance.
- Qualifications: Ideal candidates should understand UK employment law and have experience with HR systems.
- Other info: Perfect for proactive individuals eager to enhance HR processes in a fast-paced setting.
The predicted salary is between 22000 - 26000 £ per year.
HR Administrator (Healthcare)
Application Deadline: 7 March 2025
Department: HR
Employment Type: Full Time
Location: Head Office – London, SE15
Reporting To: CFO
Compensation: £26,000 – £30,000 / year
Description
We are looking for a proactive and detail-oriented HR & Compliance Administrator who is passionate about maintaining high standards in HR compliance and service delivery. The ideal candidate will be an excellent communicator , highly organised , and able to work collaboratively across all levels of the organisation.
They will play a critical role in ensuring HR policies, procedures, and compliance measures are met in accordance with UK employment laws , CQC regulations , and DMC Healthcare’s internal standards . The successful candidate will also support ad hoc projects to enhance HR operations and systems.
The role
As an HR & Compliance Administrator at DMC Healthcare, you will support the HR department in ensuring compliance, integrity, and best practices in HR operations, particularly in onboarding, employee record management, regulatory compliance and supporting HR-related ad hoc projects to enhance processes.
You will work closely with the CFO and other stakeholders to ensure the business remains aligned with healthcare regulations, employment law, and industry best practices.
Additionally, you will play a key role in managing HR systems , including Planday (HRMS) and Pinpoint (ATS & onboarding platform) .
You will also play a key role in onboarding new employees , ensuring HR systems are updated , managing employee records , and supporting the organisation’s compliance with CQC and GDPR regulations .
This role is an excellent opportunity for someone looking to grow within HR while developing specialist compliance expertise while supporting process improvements and system enhancements in a healthcare setting. If you are passionate about HR processes, operations, compliance and creating an efficient HR function , we’d love to hear from you!
HR Compliance & Administration
- Ensure pre-employment compliance and onboarding processes meet UK employment regulations and CQC requirements .
- Conduct pre-employment checks , including DBS screening, right-to-work verifications , and professional referencing.
- Monitor HR compliance data , ensuring all required documentation is up to date.
- Maintain accurate and secure employee records within Planday (HRMS) and Pinpoint (ATS & onboarding system) .
- Support policy updates and communicate regulatory changes to employees as required.
- Ensure HR documentation and records comply with GDPR and employment law .
- Support with the ongoing development and improvement of HR processes within Planday (HRMS) and Pinpoint (ATS and onboarding system).
Onboarding & Employee Record Management
- Oversee the new starter process , ensuring all required documentation is completed and securely stored.
- Maintain employee records to align with audit and compliance standards .
- Monitor and manage Right to Work documentation, initiating renewals when required.
- Handle employee reference requests in compliance with GDPR regulations .
- Manage archiving and record-keeping processes for compliance audits.
HR Operations & Reporting
- Manage the HR inbox , responding to employee queries and escalating matters when necessary.
- Generate monthly compliance reports and track any missing documentation.
- Assist with HR-related reporting, audits , and data analysis to support compliance tracking.
- Support the implementation of new HR processes to improve efficiency.
- Provide general HR administrative support to ensure smooth operations within the department.
Regulatory Compliance & CQC Standards
- Ensure DMC Healthcare remains CQC compliant , supporting audit preparations and documentation updates .
- Work with internal teams to ensure policies and procedures align with industry best practices.
- Support internal and external compliance audits , ensuring documentation is available for review.
Process Improvement & Systems Support
- Assist in ad hoc HR projects to improve processes and efficiency.
- Support the optimisation and usage of Planday (HRMS) and Pinpoint (ATS & onboarding platform) .
- Work with stakeholders to streamline onboarding, HR compliance tracking, and reporting .
- Contribute to process documentation and continuous improvement initiatives across HR functions.
Skills, knowledge and expertise
Essential
- Understanding of UK employment law and HR compliance regulations .
- Experience working with HR systems , preferably Planday (HRMS) and Pinpoint (ATS & onboarding platform) .
- Strong attention to detail and organisational skills .
- Ability to work independently and proactively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Problem-solving mindset with a “can-do” attitude.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) .
Desirable
- Experience within the healthcare sector , particularly in CQC compliance .
- CIPD Level 3 qualification or working towards one.
- Previous experience in HR audits, reporting, and compliance management .
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HR Administrator employer: DMC Healthcare Ltd.
Contact Detail:
DMC Healthcare Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Familiarize yourself with UK employment law and CQC regulations. Understanding these legal frameworks will not only help you in the interview but also demonstrate your commitment to compliance, which is crucial for this role.
✨Tip Number 2
Gain hands-on experience with HR systems like Planday and Pinpoint. If you haven't used them before, consider exploring online tutorials or demos to get a feel for their functionalities, as familiarity with these tools will set you apart.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of how you've improved HR processes in previous roles. Be ready to discuss specific challenges you faced and how you overcame them, as this aligns with the role's focus on process improvement.
✨Tip Number 4
Network with professionals in the healthcare sector, especially those involved in HR compliance. Engaging with industry peers can provide valuable insights and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR compliance and administration. Emphasize your understanding of UK employment law and any experience with HR systems like Planday and Pinpoint.
Craft a Strong Cover Letter: In your cover letter, express your passion for HR processes and compliance. Mention specific examples of how you've contributed to HR operations or compliance in previous roles, and align your skills with the job requirements.
Highlight Communication Skills: Since excellent communication is key for this role, provide examples in your application that demonstrate your ability to communicate effectively across different levels of an organization.
Showcase Problem-Solving Abilities: Include instances where you've successfully solved problems or improved processes in HR settings. This will show your proactive approach and 'can-do' attitude, which are essential for the role.
How to prepare for a job interview at DMC Healthcare Ltd.
✨Show Your Knowledge of HR Compliance
Make sure to brush up on UK employment laws and CQC regulations before the interview. Being able to discuss these topics confidently will demonstrate your understanding of the compliance aspects crucial for the role.
✨Highlight Your Organizational Skills
Since the role requires strong attention to detail and organizational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will showcase your ability to handle the responsibilities of the position.
✨Demonstrate Communication Skills
As an HR Administrator, excellent communication is key. Be ready to discuss how you've effectively communicated with different stakeholders in previous roles, whether through written reports or verbal interactions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you would handle specific HR situations. Think of scenarios related to onboarding, compliance checks, or employee record management, and be prepared to explain your approach.
