Logistics Coordinator in Lincoln, Lincolnshire

At Panda, we are looking for a highly organised Logistics Coordinator to support our UK Bulk Haulage operation. This is a key role within the transport team, helping to keep fleet activity running smoothly, supporting vehicle planning, maintaining accurate records and ensuring strong communication across the driving team.

The Logistics Coordinator role would suit someone with strong administration skills, good attention to detail and an interest in transport, logistics or fleet operations.

The Role

As Logistics Coordinator, you will provide day-to-day support to transport operations, helping to improve efficiency, manage key records and support the smooth running of fleet activity. You will work closely with the Fleet Manager, drivers and internal teams to track vehicle movements, support planning, manage transport information and help ensure operational requirements are met. This role will also support fleet planning when operational demand is high, helping make sure vehicles, drivers and resources are coordinated effectively.

What You Will Be Doing

• Providing administrative support to transport operations
• Producing daily transport plans in line with customer orders and expectations
• Supporting vehicle planning, routing and fleet utilisation
• Tracking and logging vehicle movements, downtime and utilisation
• Logging vehicle bottlenecks, times and registrations to support claims and disputes
• Monitoring vehicle sales, VORs and driver availability to maintain clear operational oversight
• Managing records for vehicle inspections, MOTs and servicing schedules
• Assisting with vehicle and trailer defect management through to compliant close out
• Booking jobs onto the group weighbridge software
• Helping compile wage information and holiday bookings
• Supporting invoice management and cost tracking
• Ensuring effective communication across the driving team
• Ensuring drivers hours and transport regulations are being followed
• Providing telephone cover during key meetings and training sessions
• Liaising with staff and internal departments to provide accurate information
• Supporting general problem-solving across the department
• Assisting with other duties within the scope of the transport function

About You

We are looking for someone who is organised, proactive and comfortable working in a busy transport environment. You will bring:

• Strong organisational and administrative skills
• Good attention to detail and accuracy
• Experience in transport, logistics or fleet administration, ideally but not essential
• The ability to track and log vehicle movements accurately
• Good working knowledge of Microsoft Office and relevant business systems
• Strong IT literacy and confidence working with data
• The ability to understand and use data to identify improvement opportunities
• A proactive approach with the ability to self-manage
• Clear communication skills and confidence working with people at all levels
• The ability to adapt in a fast-paced operational environment

Knowledge and Qualifications

A good understanding of transport and logistics operations would be advantageous, along with knowledge of:

• Vehicle maintenance schedules
• Transport administration
• Invoicing processes
• Regulatory documentation
• Legal and compliance requirements within transport operations

A Transport Manager CPC or Professional CPC qualification would be advantageous, although training may be offered if required.

Why Join Us?

This is a great opportunity for someone looking to develop their career in transport and logistics within a busy operational environment. As a Logistics Coordinator at Panda, you will play an important part in keeping our fleet operation organised, compliant and efficient, while supporting a team that helps deliver essential services every day.

About Us

We are Panda. We value waste. We are in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste. Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other's wellbeing, encourage development, and support growth because we know we’re stronger together. We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems; we address them together. Our expertise, reliability, and care reflect who we are and the difference we make. And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results knowing our people are empowered to do the right thing. Our journey depends on talented, committed people who want to make an impact. Take the first step and join us on the journey.