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- Tasks: Support the Head of Business Operations with key administrative activities and project coordination.
- Company: Join a leading global law firm with a dynamic and inclusive culture.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Why this job: Be part of a fast-paced environment where your contributions make a real difference.
- Qualifications: Strong organisational skills, attention to detail, and excellent communication abilities.
- Other info: 12-month fixed term contract with opportunities to work on exciting projects.
The predicted salary is between 30000 - 40000 £ per year.
This role will primarily support the Head of Business Operations – DLA Piper Africa, a member of the Management team, with key administrative activities relating to effective management and day‑to‑day running of the DLA Piper Africa region. Additionally, the role holder may be required to provide discreet administrative support to other members of the DLA Piper Africa management team and other key stakeholders involved in DLA Piper Africa as required. Please note this is a 12‑month fixed term contract.
Board, CMP, AGM and Management Team meetings
- Support the Head of Business Operations with the arrangements for the Board, CMP, AGM and Africa Leadership and Management Team meetings.
- Responsible for producing first drafts of presentations, minutes of meetings, etc.
DLA Piper Africa Committees
- Assist with the convening of DLA Piper Africa Board appointed committee meetings.
- Prepare first draft of meeting minutes.
- Follow‑up on actions.
Pole Position / Projects
- People initiatives – e.g. re‑design of the DLA Piper Africa induction programme.
- Technology & Innovation initiatives – e.g. DLA Piper Africa SharePoint.
Africa Fund
- Liaise with member firms to agree contributions.
- Communicate with member firms regularly regarding payments and receivables.
- Reconciliation of DLA Piper Africa Fund bank account.
- Liaise with the DLA Piper Treasury team as and when necessary.
- Produce reports and analysis as required.
- Support the preparation of approval requests to FinCom.
Travel Co-ordination
- Coordinate complex international travel, accommodation, ground transportation and visas for the Head of Business Operations and, where required, other members of the DLA Piper Africa management team.
- Manage and submit expense claims.
General
- Support the Head of Business Operations and COO in all aspects of their role to ensure the smooth running of their functions.
- Undertake such other matters as may be requested or delegated from time to time.
About You
- High resilience and adaptability – able to handle multiple priorities, working to sometimes conflicting timescales in a fast‑paced and challenging environment.
- Able to analyse data and produce high quality written communications in a succinct and professional manner, with a keen attention to detail.
- Analytical thinking – able to spot inconsistencies and follow up appropriately.
- Strong communication and interpersonal skills, with the ability to build rapport with a range of stakeholders across multiple cultures and countries.
- Advanced organisation skills – capable of scheduling complex meetings across multiple time zones involving senior stakeholders.
- Proven ability to take accurate, concise and professional minutes, capturing decisions, actions and accountabilities.
- Proficiency in preparing structured slide decks tailored to specific event requirements.
- Ability to coordinate complex travel itineraries involving multiple time zones.
- Diplomatic, patient and resourceful, with a solutions‑focused approach.
- Take ownership of delegated tasks through to completion at a high standard.
- Demonstrate a collaborative working style, together with the ability to be self‑directed.
Operations Co-ordinator employer: DLA Piper
Contact Detail:
DLA Piper Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to DLA Piper Africa. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and recent projects. Show us you’re not just another candidate; demonstrate your passion for what they do!
✨Tip Number 3
Practice your communication skills. Whether it’s presenting ideas or discussing your experience, being articulate and confident will make a lasting impression on the interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about joining the team.
We think you need these skills to ace Operations Co-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the Operations Co-ordinator role. Use keywords from the job description to show we’re on the same page!
Showcase Your Communication Skills: Since this role involves a lot of communication, give examples in your application that demonstrate your strong interpersonal skills. We want to see how you can build rapport with diverse stakeholders.
Highlight Your Organisational Skills: This position requires advanced organisation skills, so don’t forget to mention any experience you have in coordinating meetings or managing complex schedules. We love a candidate who can juggle multiple priorities!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at DLA Piper
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Co-ordinator role. Familiarise yourself with the key responsibilities like supporting the Head of Business Operations and coordinating meetings. This will help you tailor your answers to show how your skills align with what they need.
✨Showcase Your Organisational Skills
Since this role involves managing complex travel arrangements and scheduling meetings across time zones, be ready to discuss your organisational strategies. Share specific examples of how you've successfully managed multiple priorities in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Communication is key for this position, so prepare to highlight your interpersonal skills. Think of instances where you've built rapport with diverse stakeholders or produced high-quality written communications. This will show that you can effectively engage with various teams.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare for scenarios where you might need to analyse data or follow up on actions from meetings. Practising these responses will help you feel more confident during the interview.