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- Tasks: Support the management team with administrative tasks and project coordination.
- Company: Join a leading global law firm with a dynamic and diverse culture.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Other info: 12-month fixed term contract with a focus on professional development.
- Why this job: Be part of impactful projects and enhance your organisational skills.
- Qualifications: Strong communication, analytical thinking, and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
This role will primarily support the Head of Business Operations – DLA Piper Africa, a member of the Management team, with key administrative activities relating to effective management and day to day running of the DLA Piper Africa region. Additionally, the role holder may be required to provide discreet administrative support to other members of the DLA Piper Africa management team and other key stakeholders involved in DLA Piper Africa as required. Please note this is a 12-month fixed term contract.
Main duties and responsibilities
- Support the Africa management team in delivering high quality services to their stakeholders across the continent and within DLA Piper international.
- Support the Head of Business Operations with the arrangements for the Board, CMP, AGM and Africa Leadership and Management Team meetings.
- Responsible for producing first drafts of presentations, minutes of meetings etc.
- Assist with the convening of DLA Piper Africa Board appointed committee meetings.
- Prepare first draft of meeting minutes.
- Follow-up on actions.
- Support the Head of Business Operations and other members of the DLA Piper Africa management team in the implementation and delivery of a variety of Africa-related initiatives and projects related to achieving our ambitions of pole position.
- Support the Head of Business Operations with the overall management and reconciliation of the Africa Fund, including:
- Liaise with member firms to agree contributions.
- Communicate with member firms regularly with regards to payments and receivables.
- Reconciliation of DLA Piper Africa Fund bank account.
- Liaise with the DLA Piper Treasury team as and when necessary.
- Produce reports and analysis as required.
- Support the preparation of approval requests to FinCom.
About you
- High resilience and adaptability - able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
- Able to analyse data and produce high quality written communications in a succinct and professional manner, with a keen attention to detail.
- Analytical thinking – able to spot inconsistencies and follow up appropriately.
- Strong communication and interpersonal skills, with the ability to build rapport with a range of stakeholders across multiple cultures and countries.
- Advanced organisation skills – capable of scheduling complex meetings across multiple time zones involving senior stakeholders.
- Proven ability to take accurate, concise and professional minutes, capturing decisions, actions and accountabilities.
- Proficiency in preparing structured slide decks tailored to specific event requirements.
- Ability to coordinate complex travel itineraries involving multiple time zones.
- Diplomatic, patient and resourceful, with a solutions-focused approach.
- Take ownership of delegated tasks through to completion at a high standard.
- Demonstrate a collaborative working style, together with the ability to be self-directed.
Operations Co-ordinator employer: DLA Piper International LLP
Contact Detail:
DLA Piper International LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at DLA Piper Africa on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching DLA Piper Africa's recent projects and initiatives. We want to show that we’re not just interested in the role but also in how we can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with us. This will help us articulate our thoughts clearly and confidently, especially when discussing our organisational skills and adaptability.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our interest in the role can leave a lasting impression. Plus, it shows we’re proactive and keen!
We think you need these skills to ace Operations Co-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience that aligns with the Operations Co-ordinator role. We want to see how your skills can support the DLA Piper Africa management team!
Showcase Your Communication Skills: Since this role involves a lot of communication, be sure to demonstrate your ability to produce high-quality written communications. Use clear and concise language in your application to reflect your attention to detail.
Highlight Your Organisational Skills: We’re looking for someone who can juggle multiple tasks effectively. In your application, share examples of how you've managed complex schedules or coordinated travel arrangements in the past.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for this exciting opportunity.
How to prepare for a job interview at DLA Piper International LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Co-ordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as supporting the management team and coordinating travel. This will help you tailor your answers to show how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires advanced organisation skills, be prepared to discuss specific examples of how you've successfully managed complex tasks or projects in the past. Highlight your ability to handle multiple priorities and work under pressure, as these are crucial for success in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Effective communication is key for this position. Practice articulating your thoughts clearly and concisely, especially when discussing your experience with producing meeting minutes or presentations. Be ready to showcase your interpersonal skills and how you've built rapport with diverse stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess your analytical thinking and problem-solving abilities. Prepare for scenarios where you might need to spot inconsistencies or manage conflicting priorities. Think of examples from your past experiences that demonstrate your resilience and resourcefulness in challenging situations.