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- Tasks: Support daily operations, manage reception, and assist with events in a dynamic studio environment.
- Company: Join a vibrant London studio known for its collaborative and fast-paced culture.
- Benefits: Flexible part-time hours, hands-on experience, and a chance to develop essential admin skills.
- Other info: Great opportunity for career growth and networking in a creative industry.
- Why this job: Be the heartbeat of our studio, ensuring smooth operations and making a real impact.
- Qualifications: Organised, proactive, and ready to thrive in a busy environment.
The predicted salary is between 12 - 15 £ per hour.
We are seeking a proactive and highly organized Administrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.
Tasks & Responsibilities
- Reception Role (Business-wide role)
- Acting as the first point of contact for the business, ensuring a professional front-of-house presence and smooth day-to-day communication across teams and offices.
- Managing the reception inbox.
- Managing the secretarial inbox.
- Dealing with outgoing post (when required).
- Dealing with couriers.
- General Administration (London)
- Supporting the London studio’s daily operations, providing efficient administrative assistance and coordination across a range of activities.
- General admin support within the studio.
- Booking train tickets and accommodation for awards and events (following PO approval).
- Booking train tickets and accommodation for project-related business travel (following PO approval).
- Ordering consumables in conjunction with accounts (e.g. stationery and office supplies).
- Facilities (London)
- Organising access cards.
- Topping up and cleaning the coffee machine.
- Supporting liaison with management company and landlord.
- Events and BD (Business-wide)
- Assisting in organising BD events such as BCO, MIPIM, and UKREiiF.
- Preparation and submission of POs to accounts.
- Ad Hoc Support
- Ad hoc support as necessary during the working day, coordinated with the studio management team.
Part Time Admin Support (London) employer: DLA ARCHITECTURE Ltd
Contact Detail:
DLA ARCHITECTURE Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Admin Support (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for admin roles. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you're not just another candidate, but someone who genuinely fits into their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Part Time Admin Support (London)
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight any experience you have in keeping things organised. We love a proactive approach, so share examples of how you've managed multiple tasks or supported a busy team in the past.
Tailor Your Application: Make sure to customise your CV and cover letter for this role. Use keywords from the job description to show us that you understand what we're looking for and how you fit into our team.
Be Professional Yet Approachable: Since this role involves being the first point of contact, let your personality shine through while maintaining professionalism. A friendly tone in your application can go a long way in showing us you're a great fit for our front-of-house presence.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at DLA ARCHITECTURE Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing reception and supporting daily operations. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Admin Support professional, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or improved efficiency. This will show them you can handle the varied responsibilities of the role.
✨Practice Your Communication Skills
Since this role involves being the first point of contact, effective communication is key. Practice answering common interview questions clearly and confidently. You might even want to do a mock interview with a friend to get comfortable.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.