About
We are seeking a proactive and highly organisedAdministrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.
Tasks & Responsibilities
Reception Role (Business-wide role)
- Switchboard (coordination with Leeds)
- Managing the reception inbox
- Managing the secretarial inbox
- Dealing with outgoing post (when required)
- Dealing with couriers
Note: Reception switchboard and inbox coverage must be maintained 5 days per week, between 8:30am–5:00pm. Working days and hours should align to support this coverage.
General Administration (London)
- General admin support within the studio
- Booking train tickets and accommodation for awards and events (following PO approval)
- Booking train tickets and accommodation for project-related business travel (following PO approval)
- Ordering consumables in conjunction with accounts (e.g. stationery and office supplies).
Facilities (London)
- Organising access cards
- Topping up and cleaning the coffee machine
- Supporting liaison with management company and landlord.
Events and BD (Business-wide)
- Assisting in organising BD events such as BCO, MIPIM, and UKREiiF
- Preparation and submission of POs to accounts.
Ad Hoc Support
- Ad hoc support as necessary during the working day, coordinated with the studio management team
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