At a Glance
- Tasks: Support daily operations, manage reception, and assist with events in a dynamic studio environment.
- Company: Join a vibrant London studio known for its collaborative and fast-paced culture.
- Benefits: Flexible part-time hours, hands-on experience, and a chance to develop essential admin skills.
- Other info: Great opportunity for career growth and networking in a creative industry.
- Why this job: Be the heartbeat of our studio, ensuring smooth operations and making a real impact.
- Qualifications: Organised, proactive, and ready to thrive in a busy environment.
The predicted salary is between 12 - 15 € per hour.
We are seeking a proactive and highly organized Administrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.
Tasks & Responsibilities
- Reception Role (Business-wide role)
- Acting as the first point of contact for the business, this role ensures a professional front-of-house presence and smooth day-to-day communication across teams and offices.
- Switchboard (coordination with Leeds)
- Managing the reception inbox
- Managing the secretarial inbox
- Dealing with outgoing post (when required)
- Dealing with couriers
- General Administration (London)
- Supporting the London studio’s daily operations, this role provides efficient administrative assistance and coordination across a range of activities.
- General admin support within the studio
- Booking train tickets and accommodation for awards and events (following PO approval)
- Booking train tickets and accommodation for project-related business travel (following PO approval)
- Ordering consumables in conjunction with accounts (e.g. stationery and office supplies).
- Facilities (London)
- Organising access cards
- Topping up and cleaning the coffee machine
- Supporting liaison with management company and landlord.
- Events and BD (Business-wide)
- Assisting in organising BD events such as BCO, MIPIM, and UKREiiF
- Preparation and submission of POs to accounts.
- Ad Hoc Support
- Ad hoc support as necessary during the working day, coordinated with the studio management team.
Part Time Admin Support (London) employer: DLA ARCHITECTURE Ltd
Join our dynamic London studio as a Part Time Admin Support professional, where you'll be at the heart of our operations, ensuring seamless communication and front-of-house excellence. We pride ourselves on fostering a collaborative work culture that values initiative and offers opportunities for personal growth, all while being part of a vibrant team in one of the world's most exciting cities.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Admin Support (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a part-time admin support role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your organisational prowess and proactive attitude.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, shoot a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds and shows your enthusiasm.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. It shows initiative and helps us get to know you better right from the start.
We think you need these skills to ace Part Time Admin Support (London)
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight any experience you have in keeping things organised. We love a proactive approach, so share examples of how you've managed multiple tasks or supported a busy team in the past.
Tailor Your Application:Make sure to customise your CV and cover letter for this role. Use keywords from the job description to show us that you understand what we're looking for and how you fit into our team.
Be Professional Yet Approachable:Since this role involves being the first point of contact, let your personality shine through while maintaining professionalism. A friendly tone in your application can go a long way in showing us you're a great fit for our front-of-house presence.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at DLA ARCHITECTURE Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing reception and providing admin support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As this role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks. Highlight any tools or methods you use to stay organised, as this will show you can handle the varied nature of the job.
✨Prepare for Common Admin Scenarios
Think about common administrative tasks you might face, such as handling reception duties or coordinating events. Prepare answers that showcase your problem-solving skills and ability to work under pressure, as these are crucial for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of events you’ll be supporting, or how success is measured in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.
