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- Tasks: Join our team to provide essential admin support and keep our studio running smoothly.
- Company: Dynamic Leeds studio with a collaborative and fast-paced environment.
- Benefits: Flexible part-time hours, hands-on experience, and a chance to grow your skills.
- Other info: Great opportunity for high school and college students looking to gain valuable experience.
- Why this job: Be the first point of contact and make a real impact in our vibrant office.
- Qualifications: Organised, proactive individuals with strong communication skills are encouraged to apply.
The predicted salary is between 12 - 15 ÂŁ per hour.
We are seeking a proactive and highly organised Administrative Support professional to join our Leeds studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, contracts coordination, and studio support activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front‑of‑house excellence, and supporting key business systems and processes across the wider practice. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative and coordination functions while contributing to a collaborative and fast‑paced working environment.
Tasks & Responsibilities
- Reception Role (Business-wide role)
- Acting as the first point of contact for the business, this role ensures a professional and efficient front‑of‑house service while supporting communication across studios.
- Switchboard (coordination with London)
- Managing the reception inbox
- Managing the secretarial inbox
- Dealing with incoming and outgoing post (when required)
- Dealing with couriers
- General Administration (Leeds/Manchester)
- Providing essential administrative support to the studio, this role ensures the smooth running of day‑to‑day operations and travel coordination.
- General admin support within the studio
- Booking train tickets and accommodation for awards and events (following PO approval)
- Booking train tickets and accommodation for project‑related business travel (following PO approval)
- Ordering consumables in conjunction with accounts (e.g. stationery and office supplies)
- Facilities (Leeds)
- Supporting the upkeep of a well‑presented and functional office environment, this role helps ensure smooth facilities operations across the studio.
- Organising access cards
- Topping up and cleaning the coffee machine
- Supporting liaison with management company and landlord.
- Appointments & Contracts (Business‑wide)
- This area supports the coordination and tracking of key contractual and appointment processes across the business.
- Managing the dlacontracts inbox
- Maintaining the Appointment Tracker
- Maintaining the Sub‑consultant Appointment Tracker
- Tracking potential PII claims.
- Business Management System (Business‑wide)
- Supporting the ongoing development and consistency of internal systems, this function helps ensure effective process control across the business.
- Maintaining the BMS Process Control & Continual Improvement Tracker
- Ad Hoc Support
- Providing flexible support as required, this role works closely with the studio management team to assist with day‑to‑day operational needs.
- Ad hoc support as necessary during the working day, coordinated with the studio management team.
Part Time Admin Support (Leeds) employer: DLA ARCHITECTURE Ltd
Contact Detail:
DLA ARCHITECTURE Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Admin Support (Leeds)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for admin support roles, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your skills can help them run their operations smoothly. Practise common interview questions so you can showcase your organisational prowess with confidence.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll be one step closer to joining our collaborative team in Leeds!
We think you need these skills to ace Part Time Admin Support (Leeds)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Part Time Admin Support. Highlight your organisational skills and any relevant experience in administration or reception roles. We want to see how you can contribute to our Leeds studio!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific tasks from the job description that excite you and how your skills align with our needs.
Show Off Your Communication Skills: As the first point of contact, strong communication is key! In your application, give examples of how you've effectively communicated in previous roles. We love seeing candidates who can keep things professional and friendly.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at DLA ARCHITECTURE Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing the reception inbox and supporting studio operations. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Admin Support professional, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring up specific instances where your organisational skills made a difference in your previous roles.
✨Practice Front-of-House Scenarios
Since this role involves being the first point of contact, it’s important to show you can handle various situations with professionalism. Think about common front-of-house scenarios and practice your responses. This will help you feel more confident during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for administration, or how they measure success in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.