Property Manager

Welcome to DJ Alexander, where we know Scotland inside out. As part of Lomond, the UK's leading network of lettings and estate agencies, we’re proud to cover Edinburgh, Glasgow, St. Andrews, and Aberdeen with over 300 staff ready to assist our customers. With our team’s extensive industry expertise and local knowledge, we’re here to help people find, sell, and let their property.

Now, we’re happy to offer you an exciting opportunity to join our dynamic team as Property Manager. This is a full‑time, permanent position located in our St. Andrews Branch, 73 South Street, KY16 9QW. You’ll enjoy a standard workweek of 35 hours, Monday to Friday from 9am to 5pm. The salary range is £23,500pa – £26,000 for someone with 12 months lettings experience along with use of company pool.

What the job involves for a Property Manager

• Manage a portfolio of properties in St Andrews and elsewhere in Fife
• Check‑In Inspections – Ensure properties are ready for new tenancies
• Check‑Out inspections – Inspect property & check inventory at the end of tenancy
• Establish dilapidation responsibility and process the refund of deposit
• Confirm cleaning requirements
• Arrange purchases following a checkout inspection or refurbishment/upgrading
• Inspect property routinely
• Report condition to the landlord at each routine inspection and checkout
• Manage landlords’ expectations regarding possible works required
• Update landlords and discuss upgrades
• Instruct maintenance, liaise with contractors, obtain quotes and check work
• Prepare and submit HMO applications, meet Fife Council and Fire Service representatives, and arrange work identified throughout the process
• Make monthly visits to HMO properties
• Carry out viewings of available properties
• Deal with phone and email enquiries
• Conduct rent arrears visits
• Create new inventories and update existing inventories
• Use internal property software to create and save reports, inventories, and photos
• Manage property keys
• Instruct compliance certificates where required and stay aware of legal obligations

We're looking for individuals with qualities such as:

• Full clean UK driver’s licence
• Ideally 1 year of Property Management Experience or knowledge of maintenance and the private rented sector
• Friendly and professional manner when dealing with clients
• Ability to provide excellent customer service
• Great oral and written communication skills
• Meticulous attention to detail
• Strong administrative and organisational skills
• Reliable and process‑driven
• Goal‑orientated
• Problem‑solving aptitude
• Confident in relaying information
• Born multi‑tasker with the ability to prioritise
• Ability to remain calm under pressure
• Good time‑management skills
• Negotiation and conflict resolution competence (written and verbal)
• IT proficiency
• Current legal right to work in the UK

Here are the perks and benefits you can look forward to

• Our smart spending app gives discounts at over 900 retailers, and our wellbeing centre offers resources to help you stay active, eat healthier, improve financial wellbeing, and master mental health.
• Employee Assistance Programme offers free counselling support sessions.
• Smart Tech Scheme provides the latest gadgets and appliances.
• Cycle2Work Scheme commits to reducing our carbon footprint.
• Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF.
• Competitive base pay aligned with market value, plus incentivised commission and performance bonuses for most roles.
• Special days and celebrations for length of service as a reward for loyalty.
• Comprehensive pension pot for retirement planning.
• Professional development support with funding for qualifications.
• Regular company socials to foster team building and fun.

We’re excited to offer these amazing benefits to our hardworking teams. At DJ Alexander, we value diversity and inclusion. We welcome applicants of all nationalities, backgrounds, abilities, and perspectives.

Join us and experience a workplace that truly values you. Apply today!