At a Glance
- Tasks: Support procurement initiatives and deliver strategic services in a dynamic team environment.
- Company: Join the University of Sheffield's Finance Department with a focus on sustainability and value.
- Benefits: Enjoy 38 days annual leave, flexible working, and a generous pension scheme.
- Other info: Access to staff networks and personal development opportunities for growth.
- Why this job: Make a real impact while developing your skills in a supportive and innovative environment.
- Qualifications: 5 GCSEs at grade C or above, plus experience with Microsoft Office and Google applications.
The predicted salary is between 25249 - 26707 € per year.
An exciting opportunity for an administration professional to join the Department of Finance and work with the Procurement team. The post holder will provide clerical support to facilitate procurement initiatives, support the team in delivering action plans outlined in the University’s Vision, Sustainability, Finance, Value for Money and Procurement strategies, and coordinate support across Finance departments.
Responsibilities
- Provide clerical support;
- Implement and deliver strategic procurement services;
- Demonstrate administrative acumen;
- Maintain effective working relationships with Accounts Payable, Travel and Business Expenses, Finance and Business Change;
- Assist in achieving action plans;
- Promote the department and team, including updating webpages.
Qualifications
- 5 GCSE (or equivalent) at grade C or above (including English and Maths) – Essential
- Experience with Microsoft Office (Word, Excel) and Google applications (Drive, Mail, Sheets) – Essential
- Experience working in a hybrid team environment and maintaining effective working relationships – Essential
- Effective written and verbal communication skills – Essential
- Experience delivering excellent customer service via virtual or face‑to‑face meetings, telephone and email – Essential
- Effective work prioritisation, paying particular regard to deadlines – Essential
- Excellent organisational skills and record keeping for legislative or audit purposes – Essential
- Ability to promote the department and team, updating webpages and procurement information – Essential
Further Information
- Grade: 4
- Salary: £25,249 – £26,707 per annum pro‑rata, with potential to progress to £28,778 per annum through sustained exceptional contribution.
- Work arrangement: Full‑time (35 hours per week)
- Duration: Permanent
- Line manager: Deputy Head of Procurement of Professional Services
- Direct reports: None
Benefits
- Minimum of 38 days annual leave, including bank holidays and closure days (pro rata) with the ability to purchase additional days.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks providing opportunities for social interaction, peer support and personal development (e.g., Race Equality, LGBT+, Women’s and Parent's networks).
- Recognition awards to reward staff who go above and beyond in their role.
- A commitment to development, with access to learning and mentoring schemes.
- A range of generous family‑friendly policies.
- Paid time off for parenting and caring emergencies.
- Support for those going through menopause.
- Paid time off and support for fertility treatment.
- And more.
We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
Procurement Administration Officer in Sheffield employer: Diversity Dashboard
The University of Sheffield is an exceptional employer, offering a supportive work culture that prioritises employee well-being and development. With a generous benefits package including a minimum of 38 days annual leave, flexible working arrangements, and a commitment to diversity through various staff networks, employees are encouraged to thrive both personally and professionally. The Procurement Administration Officer role provides a unique opportunity to contribute to impactful procurement initiatives while enjoying a collaborative environment that values innovation and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administration Officer in Sheffield
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the procurement field, especially those at the University of Sheffield. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the department's recent projects and initiatives. Show us that you’re not just interested in the role but also in how you can contribute to their goals and strategies.
✨Tip Number 3
Practice your communication skills! Whether it’s face-to-face or virtual, being able to articulate your thoughts clearly is key. We recommend doing mock interviews with friends or using online platforms to boost your confidence.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Procurement Administration Officer in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Procurement Administration Officer. We want to see how you can contribute to our team and support our procurement initiatives!
Show Off Your Communication Skills:Since effective written communication is key for this role, ensure your application is clear and concise. Use proper grammar and structure to demonstrate your administrative acumen – it’s your chance to shine!
Highlight Relevant Experience:Don’t forget to mention any experience you have with Microsoft Office and Google applications. We’re looking for someone who can hit the ground running, so showcase your tech skills and any previous roles that relate to procurement or administration.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our team!
How to prepare for a job interview at Diversity Dashboard
✨Know Your Procurement Basics
Before the interview, brush up on key procurement concepts and strategies. Understanding how procurement fits into the broader financial landscape will show your enthusiasm and readiness to contribute to the team.
✨Showcase Your Tech Skills
Since experience with Microsoft Office and Google applications is essential, be prepared to discuss specific examples of how you've used these tools in previous roles. Maybe you created a complex Excel spreadsheet or managed documents in Google Drive—share those stories!
✨Demonstrate Your Communication Skills
Effective communication is crucial for this role. Think of instances where you successfully communicated with colleagues or clients, whether through email, phone, or face-to-face. Practise articulating these experiences clearly and confidently.
✨Highlight Your Organisational Prowess
The job requires excellent organisational skills, so come ready with examples of how you've prioritised tasks and met deadlines in past positions. Discuss any systems or methods you use to keep yourself organised, especially in a hybrid work environment.
