At a Glance
- Tasks: Support theatre operations and technical teams with diverse administrative tasks.
- Company: Join The Old Vic, a renowned theatre with a commitment to inclusivity.
- Benefits: Enjoy hybrid working, generous leave, free therapy, and staff discounts.
- Other info: Be part of a vibrant team with opportunities for personal growth.
- Why this job: Kickstart your career in arts management while making a real impact.
- Qualifications: Organisational skills, attention to detail, and a passion for the arts.
The predicted salary is between 25000 - 32000 £ per year.
The Old Vic is looking for an Operations & Technical Assistant to provide high-quality administrative support across its Theatre Operations and Technical teams. This role will support a wide range of work across health and safety, building and space management, finance administration, IT support coordination, systems administration and general office support. It is a varied position suited to someone highly organised, detail-focused and interested in developing a career in arts management or technical administration. The successful candidate will work closely with the Operations Administration Manager and Technical Services Director, as well as teams across The Old Vic.
Key responsibilities
- Supporting finance administration, including purchase orders, supplier onboarding, invoice processing, credit card administration and budget tracking.
- Assisting with health, safety and security administration, including compliance records, training coordination, emergency equipment checks, access passes, key logs and fire evacuation systems.
- Supporting IT and telecoms administration, including liaising with external providers, helping with equipment for new starters and leavers, and supporting day-to-day IT systems.
- Managing building and space administration, including keeping the building diary up to date, supporting scheduling meetings, preparing operational updates and helping coordinate room and stage bookings.
- Providing office and departmental administration, including meeting coordination, minute taking, training bookings, rotas, timesheets, casual staff database updates, couriers, mail, stationery and travel account administration.
- Managing enquiries and providing occasional emergency cover at Stage Door.
Qualifications
- An active interest in developing a career in arts management or technical administration.
- Excellent organisational skills.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- The ability to prioritise work in a busy environment with competing demands.
- A collaborative, people-focused approach.
- The ability to build positive working relationships across different teams.
- Good IT skills, including Microsoft Office and Excel.
- A practical, problem-solving attitude.
Benefits
- Hybrid working for eligible teams.
- Enhanced annual leave, starting at 25 days per year and increasing up to 30 days, plus bank holidays.
- Complimentary tickets for Old Vic preview productions.
- Access to free therapy through SelfSpace.
- Mental health support through in-house Mental Health Champions.
- Enhanced pension contributions.
- One paid volunteering day per year.
- Enhanced sick pay.
- Cycle to Work and Season Ticket Loan schemes after probation.
- Family-friendly policies and enhanced maternity, paternity, adoption and shared parental pay.
- Staff social events and discounts.
- Opportunities to join staff clubs and working groups, including the Inclusion Working Group.
The Old Vic is an equal opportunities employer and welcomes applications from people of all backgrounds. They particularly encourage applications from people of the global majority, LGBTQ+ people, neurodiverse people and disabled candidates.
