At a Glance
- Tasks: Manage timesheets, maintain financial records, and support team objectives.
- Company: Join a diverse community at the University of Sheffield.
- Benefits: 38 days annual leave, flexible working, and generous pension scheme.
- Other info: Opportunities for professional development and recognition awards.
- Why this job: Make a difference in education access while developing your skills.
- Qualifications: A Level or equivalent, strong admin skills, and effective communication.
The predicted salary is between 27319 - 31236 € per year.
As an Access Coordinator you will be responsible for providing clerical and administrative support, including checking and authorisation of Casual Worker timesheets and maintaining accurate financial records for audit purposes. You will also carry out other duties commensurate with the grade and remit of the post.
Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.
- Educated to A Level or equivalent (or with relevant experience) (Essential)
- General administrative experience including use of email, Microsoft Office, organisational database and financial systems (Essential)
- Ability to write effective communications and to present information to others (Essential)
- Ability to work effectively within a team, developing strong working relationships with others and assisting other team members as necessary to meet Service objectives (Essential)
- An awareness of Child Safeguarding and a recognition of its importance in supporting young people (Essential)
- Awareness of General Data Protection Regulations and confidentiality issues relating to documents including the maintenance and retention of data (Essential)
- Excellent customer service skills with ability to communicate effectively through verbal and written forms (Essential)
- Excellent organisational and time management skills with the ability to manage concurrent tasks or projects in an agile way (Essential)
- Experience of working with University systems and processes (Desirable)
- An understanding of the barriers that prevent underrepresented groups from progressing to Higher Education (Desirable)
Further Information
- Duration: 1 x Permanent, 1 x Fixed term to 16 July 2027
- Salary: £27,319 - £31,236, with potential to progress to £33,951
- Line manager: Lucy Scheinkonig - Access Officer
- Direct reports: N/A
What we offer
- A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks.
- Recognition Awards to reward staff who go above and beyond in their role.
- A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
- A range of generous family-friendly policies paid time off for parenting and caring emergencies access to menopause support in the workplace paid time off and support for fertility treatment and more.
Criminal record
An enhanced DBS check with barred lists will be needed for this role. Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right.
Access Co-ordinator employer: Diversity Dashboard
The University of Sheffield is an exceptional employer, offering a supportive and inclusive work environment that values diversity and fosters a sense of belonging. With generous benefits such as a minimum of 38 days annual leave, flexible working opportunities, and a commitment to professional development, employees are empowered to thrive both personally and professionally. Located in a vibrant city, the university provides unique advantages including access to various staff networks and recognition awards, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Access Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to current or former Access Coordinators on LinkedIn or through our website. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks and teamwork. We recommend role-playing with a friend to boost your confidence and get feedback.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to juggle responsibilities effectively.
✨Tip Number 4
Don’t forget to highlight your customer service experience! Whether it’s through verbal or written communication, showcasing your ability to connect with others is key to landing this role.
We think you need these skills to ace Access Co-ordinator
Some tips for your application 🫡
Know the Criteria:Make sure you read through the job description and person specification carefully. We want to see how your experience aligns with the criteria, so reference them in your application statement. It’s your chance to shine!
Show Off Your Skills:Highlight your general administrative experience and any relevant skills, especially with Microsoft Office and financial systems. We love seeing how you can communicate effectively and manage tasks, so don’t hold back!
Be Yourself:We value diverse backgrounds and experiences, so even if you don’t tick every box, we encourage you to apply! Share your unique perspective and how it can contribute to our team.
Apply Through Our Website:When you're ready to submit your application, make sure to do it through our website. It’s the best way for us to receive your details and keep everything organised. We can’t wait to hear from you!
How to prepare for a job interview at Diversity Dashboard
✨Know Your Stuff
Make sure you understand the key responsibilities of an Access Coordinator. Familiarise yourself with clerical and administrative tasks, especially around timesheet authorisation and financial record maintenance. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples that highlight your general administrative experience, particularly with Microsoft Office and organisational databases. Think about times when you've effectively communicated or worked within a team, as these are essential skills for the role.
✨Understand the Culture
The company values diversity and inclusion, so be ready to discuss how you can contribute to this culture. Reflect on your understanding of barriers faced by underrepresented groups in education and how you can support them in your role.
✨Ask Thoughtful Questions
Prepare some insightful questions to ask at the end of your interview. This could be about the team dynamics, the importance of child safeguarding, or how the organisation supports professional development. It shows you're genuinely interested and engaged!
