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- Tasks: Lead and coordinate exciting events that enhance student life at university.
- Company: Join a vibrant student union dedicated to creating an inclusive and engaging environment.
- Benefits: Enjoy flexible hours, a dynamic work culture, and opportunities for personal growth.
- Why this job: Make a real impact on student experiences while working with diverse groups and cultures.
- Qualifications: Experience in event management and strong communication skills are essential.
- Other info: This is a fixed-term role for 2 years, perfect for those passionate about student engagement.
The predicted salary is between 36000 - 60000 £ per year.
The Events Manager is responsible for overseeing the annual calendar of events and supporting elected officers in completing manifesto goals in line with the strategic objectives. This role is hugely important in supporting the experience of students at University and ensuring a programme of events to reflect the diversity of the student membership. The Events Manager is also responsible for acting as a key contact for relevant staff within the University, including SEF and the Student Experience team and supporting a progressive partnership with the University.
Role Overview
- Post: Events Manager
- Grade: 5
- Hours: 36.5 hours per week including some evenings and weekends
- Term: Fixed Term - 2 years
Key Responsibilities
- Responsible to: Deputy CEO
- Responsible for: Events Coordinator, Nightlife Safety Advocates, Events Assistant (Grade 3), Student staff related to Events (15) grades 1-2
- Budgetary Responsibility: Budget Headers: Freshers & Events
- Responsibility Level: Budget Sign Off / Monitoring Spend
- Level of Budget: £250,000
- Level of Income: over 35% of budget
Area Responsibilities
- Events Department, Freshers Week programme, Refreshers, Student Awards, One World Week, Nightlife Safety Advocate Scheme, Epik! Wednesdays
- Oversee the Events Department, including line management support, budgets and operational plans working toward agreed targets and in line with strategic objectives.
- Coordinate the calendar of events, particularly significant cultural and liberation periods.
- Lead on Freshers, Refreshers, Student Awards, Fairs, the Nightlife Safety Advocate Scheme, supporting Student Union Elections, external relationships with the University and key clients (including Pryzm).
- Responsible for risk assessments and contracts and ensuring licensed events are compliant, safe, profitable etc.
- Work closely with the Activities Department to ensure Full Time Elected Officers are supported in achieving their manifestos and key priorities as it relates to Activities and Events.
- Work with the Sports, Societies & Events Officer to make supporting students with their events a key priority.
Key Relationships
- Responsible for maintaining good relationships with: Sussex students, elected officers, SU Colleagues, SU senior management, SU leadership team.
- Responsible for developing and maintaining good relationships with: Line Managers, direct reports (where applicable) and all colleagues across the Union.
- Responsible for identifying, developing and maintaining good relationships with: Student groups (clubs, societies and campaigns) especially marginalised and hard to reach groups.
- Relevant University of Sussex staff at all levels, including Health and Safety, Estates, Student Engagement Team, Sussex Sport and ACCA.
- Sussex Estates & Facilities (SEF).
- External stakeholders and suppliers relevant to the work of the Events Team (e.g. Pryzm, Brighton & Hove Licensing Team and all responsible authorities).
Standard Expectations
- Work as a community for the benefit of the Union as a whole and the people in it.
- Maintain effective communication with your line manager, direct reports, and team.
- Undertake responsibility for key areas outlined, in a collaborative and supportive fashion.
- Maintain and develop positive relationships with all people encountered through work.
- Fulfil a signposting role for occasional students in distress.
- Work within all Union policies and procedures at all times.
- Take responsibility for all learning and development necessary to fulfil the post.
- Perform any other reasonable duties in consultation with your line manager.
Event Manager employer: DiverseJobsMatter
Contact Detail:
DiverseJobsMatter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Manager
✨Tip Number 1
Network with current and former Event Managers or professionals in the events industry. Attend relevant events, workshops, or seminars to build connections and gain insights into the role and its requirements.
✨Tip Number 2
Familiarise yourself with the University of Sussex and its student culture. Understanding the diversity of the student body and their needs will help you tailor your approach and demonstrate your commitment to enhancing their experience.
✨Tip Number 3
Showcase your organisational skills by volunteering to manage smaller events or projects. This hands-on experience will not only enhance your CV but also provide you with practical examples to discuss during interviews.
✨Tip Number 4
Research the key stakeholders mentioned in the job description, such as the Student Experience team and external partners like Pryzm. Understanding their roles and how they interact with the Events Manager will help you articulate your vision for collaboration during the interview.
We think you need these skills to ace Event Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and expectations of the Events Manager position. Highlight how your skills and experiences align with overseeing events and supporting student engagement.
Tailor Your CV: Customise your CV to reflect relevant experience in event management, budget handling, and collaboration with diverse groups. Emphasise any previous roles where you successfully managed events or worked with student organisations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for enhancing student experiences through events. Mention specific examples of past events you've managed and how they relate to the responsibilities outlined in the job description.
Highlight Relationship-Building Skills: In both your CV and cover letter, emphasise your ability to build and maintain relationships with various stakeholders, including students, university staff, and external partners. This is crucial for the role of Events Manager.
How to prepare for a job interview at DiverseJobsMatter
✨Know Your Events Inside Out
Familiarise yourself with the events that the organisation has hosted in the past, especially those that align with cultural and liberation periods. Be prepared to discuss how you would enhance these events or introduce new ones that reflect the diversity of the student body.
✨Demonstrate Strong Relationship-Building Skills
Highlight your experience in building relationships with various stakeholders, including students, university staff, and external suppliers. Prepare examples of how you've successfully collaborated with different groups to achieve common goals.
✨Showcase Your Budget Management Experience
Since the role involves significant budget responsibility, be ready to discuss your experience in managing budgets. Provide specific examples of how you've monitored spending and ensured profitability in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, particularly in risk assessment and compliance for events. Think of scenarios where you've had to ensure safety and compliance, and be ready to explain your thought process and actions.
