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- Tasks: Support the team with admin tasks, diary management, and travel arrangements.
- Company: Join a diverse real estate firm in London focused on teamwork and client service.
- Benefits: Enjoy a full-time role with training provided and opportunities for growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Some office experience is preferred; strong communication and organizational skills are essential.
- Other info: Flexibility in working hours and a commitment to diversity are key.
The predicted salary is between 30000 - 42000 £ per year.
Role Title: Team Administrator – Real Estate
Location: London
Reports to: Secretarial Manager
Job Type: Full-time, Permanent
Overview of Role:
- Provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries, and fee-earners that appropriately meets the requirements of the team.
- Support the team/office with regular and ad hoc administrative tasks and other secretarial tasks.
The Role & Team
What Will You Do:
- Diary and Contact Management
- Arrange the booking of:
- Conference rooms
- Video conference facilities
- Taxis
- Refreshments
- Restaurants
- Liaise with meeting attendees, both internal and external.
- Organize travel arrangements including:
- Booking and confirmation of reservations
- Flights
- Hotels
- Car transfers
- Ordering currency
- Expense claims
- Producing detailed itineraries.
- Preparation of Key Documents and Correspondence
- Assist with simple typing tasks including:
- Digital dictation
- Copy typing
- Handwritten amendments.
- Use the firm’s house style and proofread all work to ensure accuracy and consistency.
- Assist in preparing:
- Agendas
- Presentations
- Meeting papers
- Regularly update fee earners’ CVs and coordinate CV sourcing for pitches.
- Project/Matter Support
- Assist Secretarial Co-ordinator, Secretaries, and Paralegals with internal project or matter-related ad-hoc duties.
- Duties may include:
- Uploading files to deal rooms and SharePoint
- Printing, filing, and archiving
- Couriering files and bundles
- Supporting ad-hoc administrative tasks.
- Administrative Tasks
- Perform day-to-day administrative tasks such as:
- Photocopying
- Scanning
- Delegating tasks when necessary.
- Manage new client matter opening and related tasks.
- Organize document management, including closing files and archiving.
- Handle travel invoices and expense claims.
- Submit invoices for payment and monitor progress.
- Prepare WIP reports and assist with time recording.
- Support fee-earners with maintenance of InterAction.
- Assist with event management and routine administrative tasks.
What We’re Looking For
Education / Qualifications / Experience:
- Some office experience desirable, although training will be provided.
General Skills:
- Client service orientated approach
- Proven working understanding of teamwork
- Problem-solving skills
- Strong computer skills, specifically in relation to MS Office
- Good communication skills
- Strong spelling and grammar
- Self-management and excellent organizational skills
- Accountability and professionalism
- Attention to detail and discretion with confidential information
- Ability to work effectively as part of a diverse and inclusive team
- Ability to touch type quickly and accurately
- Creative and forward-thinking approach to tasks
Other Requirements:
- Flexibility with working hours
- Awareness of and adherence to the firm’s policies and values
DiverseJobsMatter | Team Administrator employer: DiverseJobsMatter
Contact Detail:
DiverseJobsMatter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land DiverseJobsMatter | Team Administrator
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially MS Office. Being proficient in these applications will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in administrative roles, even if it's informal. Discussing how you've managed diaries, organized travel, or supported teams can show that you understand the demands of the position.
✨Tip Number 3
Prepare to discuss your approach to teamwork and client service during the interview. Think of examples where you've successfully collaborated with others or provided excellent service, as this aligns with the firm's values.
✨Tip Number 4
Demonstrate your attention to detail by being meticulous in your preparation for the interview. Bring along a list of questions about the role and the team, showing that you're genuinely interested and engaged.
We think you need these skills to ace DiverseJobsMatter | Team Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Team Administrator position. Understand the key responsibilities and required skills, so you can tailor your application to highlight relevant experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative roles or tasks that align with the responsibilities listed in the job description. Mention specific examples of how you've successfully managed diaries, organized travel, or supported teams.
Showcase Your Skills: Make sure to showcase your strong computer skills, particularly in MS Office, as well as your attention to detail and organizational abilities. Use bullet points to clearly outline these skills in your application.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. This is crucial for demonstrating your attention to detail and professionalism.
How to prepare for a job interview at DiverseJobsMatter
✨Showcase Your Organizational Skills
As a Team Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Client Service Orientation
Highlight your experience in providing excellent client service. Share instances where you went above and beyond to meet client needs, as this role requires a client service-oriented approach.
✨Familiarize Yourself with MS Office
Since strong computer skills, particularly in MS Office, are essential for this position, make sure to mention your proficiency with these tools. Consider discussing any relevant projects where you utilized these skills effectively.
✨Emphasize Teamwork and Flexibility
This role requires working as part of a diverse team. Be ready to talk about your experiences collaborating with others and your ability to adapt to changing circumstances or tasks.
