At a Glance
- Tasks: Support the Board with governance, operational, and strategic activities in a part-time role.
- Company: Join a dynamic organisation that values collaboration and innovation.
- Benefits: Enjoy flexible working, comprehensive benefits, and opportunities for personal growth.
- Other info: Work in a fast-paced environment with a supportive team and excellent career prospects.
- Why this job: Make a real impact by ensuring smooth board operations and governance processes.
- Qualifications: Experience in governance roles and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Part-time | 2–3 days per week | Hybrid working (minimum 1 day in the office)
About the Role
Our client is seeking an enthusiastic, organised, and self-motivated part-time Company Secretary to support the Board and Chair. This newly created role will provide governance, operational, and strategic support to the Board and senior leadership team, helping to ensure the smooth running of board and governance activities.
Key Responsibilities
- Manage the full Board cycle, including annual planning, agendas, board papers, meeting logistics, minute-taking, and follow-up actions.
- Maintain the governance calendar and ensure all deadlines, approvals, and decision points are clearly tracked and met.
- Draft accurate and concise Board minutes, capturing key discussions, decisions, and actions.
- Maintain decision logs and action trackers, monitoring progress and providing status updates to senior stakeholders.
- Act as a central coordination point between the Board, Directors, Partners, and senior management.
- Coordinate the preparation of briefing materials, including business cases, proposals, and presentations for Board consideration.
- Support the communication of Board decisions, approvals, and priorities, ensuring clarity around ownership and deadlines.
- Provide governance support for strategic planning sessions and off-site meetings, including agendas, materials, and follow-up actions.
- Promote governance best practice and support continuous improvement of governance processes and record-keeping.
This role may include additional responsibilities as required.
Skills and Experience
- Previous experience in a Company Secretary or governance role, either in-house or within a professional services or advisory environment.
- Strong understanding of Board responsibilities and governance frameworks.
- Commercial awareness and a service-oriented approach.
- Excellent organisational skills and strong attention to detail.
- Ability to handle confidential and sensitive information with discretion.
- Confident communicator with strong written and verbal communication skills.
- Proactive and able to work independently, using initiative and sound judgement.
- Flexible, collaborative, and team-oriented approach.
- Comfortable working in a fast-paced environment with changing priorities.
Role Details and Benefits
- Part-time, 2–3 days per week.
- Standard working hours of 9:30am to 5:30pm, with flexibility required.
- Hybrid working with at least one day per week in the office.
- Probation period: 12 weeks.
- Notice period: 12 weeks.
- Comprehensive flexible benefits package, including:
- Pension scheme.
- Private medical insurance.
- Dental cover.
- Travel and cycle-to-work schemes.
- Discounted gym membership.
- Lifestyle and retail discounts.
- Holiday purchase scheme.
- Seasonal health support and wellbeing services.
- On-site facilities and additional employee benefits.
Company Secretary employer: DiverseJobsMatter
Join a dynamic and supportive environment as a part-time Company Secretary, where your contributions will directly impact the governance and strategic direction of the organisation. With a flexible hybrid working model and a comprehensive benefits package, including private medical insurance and lifestyle discounts, this role offers an excellent work-life balance and opportunities for professional growth. Embrace a culture that values collaboration, initiative, and continuous improvement, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Company Secretary role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company’s governance practices and recent board activities. This will show you’re genuinely interested and ready to contribute from day one. Plus, it’ll help you stand out as a candidate who knows their stuff!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that part-time Company Secretary gig. We make it easy for you to showcase your skills and experience directly to the hiring team. Let’s get you that job!
We think you need these skills to ace Company Secretary
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in governance and board support. We want to see how your skills align with the role of Company Secretary, so don’t hold back on showcasing your relevant achievements!
Be Clear and Concise:When drafting your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your written communication skills. Use bullet points where possible to make it easy for us to read through your key experiences.
Show Your Enthusiasm:Let your passion for governance shine through! We’re looking for someone who’s not just organised but also genuinely excited about supporting the Board and making a difference. A little enthusiasm can go a long way in your application.
Apply Through Our Website:Don’t forget to submit your application via our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be all set!
How to prepare for a job interview at DiverseJobsMatter
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of governance frameworks and Board responsibilities. Familiarise yourself with the key concepts and terminology that are relevant to the role of a Company Secretary, as this will show your enthusiasm and understanding of the position.
✨Prepare for Practical Scenarios
Think about how you would handle specific situations that may arise in the role, such as drafting minutes or managing meeting logistics. Be ready to discuss your past experiences and how they relate to the responsibilities outlined in the job description.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and ability to keep track of deadlines and action points.
✨Communicate Clearly and Confidently
As a Company Secretary, you'll need to be a strong communicator. Practice articulating your thoughts clearly and concisely, both verbally and in writing. This will help you convey your ideas effectively during the interview and demonstrate your suitability for the role.
