Legal Personal Assistant in Bolton

• LEGAL PERSONAL ASSISTANT – REAL ESTATE
• Working Pattern: Full Time
• OVERVIEW

Our client is seeking an experienced Legal Personal Assistant to provide high-quality, proactive support to a team of partners and fee earners within its Real Estate practice.

This is a varied and responsible position suited to a highly organised legal support professional who can manage competing priorities, build strong internal relationships and deliver an exceptional level of service in a fast-paced professional environment.

The successful candidate will play an important role in supporting financial performance, matter administration, business development activity, diary management, client service and the efficient day-to-day operation of the team.

RESPONSIBILITIES

• Provide proactive and comprehensive PA support to partners and fee earners within the Real Estate team.
• Work collaboratively with finance teams to support billing, financial reporting, matter balances, working capital and overall fee-earner performance.
• Assist with the preparation and processing of client bills and monitor outstanding balances, work in progress and matter-related financial information.
• Support business development activity, including the organisation of events and conferences, CRM administration and the preparation or updating of fee-earner profiles and credentials.
• Assist with bids, tenders, pitches and other business development initiatives.
• Support client relationship activity by coordinating meetings, events and regular client reports where required.
• Manage matter-opening and matter-administration processes, including rates, engagement letters, matter specifications and internal approvals.
• Complete conflict-checking, client due diligence and client or matter inception procedures accurately and in line with applicable policies.
• Maintain accurate files and records, identify matters ready for closure and coordinate the clearance of balances, work in progress and archiving requirements.
• Provide comprehensive diary management, forward planning and meeting coordination.
• Arrange domestic and international travel, identifying practical and cost-effective options.
• Proactively identify and resolve diary conflicts where appropriate.
• Prepare meeting materials, itineraries, room bookings, hospitality arrangements and supporting documentation.
• Coordinate administrative tasks through the relevant internal support teams and take ownership of their accurate and timely completion.
• Delegate appropriate document-production work, including pitches, tenders, legal document amendments, document conversions and transcripts.
• Maintain a strong level of technical competence and proactively address any knowledge gaps.
• Comply with all applicable risk, compliance and confidentiality policies.
• Escalate risk or compliance concerns promptly to the appropriate partner or internal team.
• Complete all mandatory training and required internal returns within agreed timescales.

REQUIREMENTS

• At least three years’ experience, or equivalent, in a comparable legal, professional-services or corporate environment.
• Previous experience supporting partners, senior professionals or fee earners is highly desirable.
• Strong verbal and written communication skills, with excellent grammar, spelling and attention to detail.
• Advanced organisational skills and the ability to manage multiple deadlines and changing priorities.
• A high level of competence across Microsoft Office applications.
• Demonstrable experience of delivering exceptional internal and external client service.
• Experience working accurately and efficiently in a fast-paced office environment.
• Confidence working independently while contributing effectively as part of a wider team.
• A proactive, flexible and solutions-focused approach.
• Strong judgement, discretion and professionalism when handling confidential information.
• A commitment to achieving high standards and exceeding expectations.

BENEFITS

• Competitive salary.
• Permanent, full-time position.
• Opportunity to support an established Real Estate legal team.
• Broad exposure to client relationship management, finance, business development and matter administration.
• A collaborative professional environment with opportunities to develop legal support and business-services expertise.

Additional benefits will be confirmed during the recruitment process.

APPLICATION PROCESS

To apply, please submit an up-to-date CV outlining your relevant legal PA, executive support or professional-services experience.

Applications will be reviewed against the requirements of the role, and shortlisted candidates will be contacted to discuss the opportunity and next steps.