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- Tasks: Support the Board of Directors with secretarial and administrative tasks in a dynamic art shipping environment.
- Company: Established Fine Art Shipper based at Heathrow, expanding rapidly.
- Benefits: Competitive salary, flexible work options post-probation, and a vibrant office culture.
- Why this job: Join a creative industry and make a real impact while developing your professional skills.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Opportunity for career growth in a supportive and engaging workplace.
The predicted salary is between 34000 - 51000 £ per year.
Our client is an established Fine Art Shipper based at Heathrow who due to increased expansion have an exciting new opportunity available for an Executive Assistant to support the Board of Directors and senior Management Team.
Job Overview: The successful Executive Assistant will provide comprehensive secretarial and administrative support to the Directors and other members of the management team as required. This role demands exceptional organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. It would be advantageous for the successful candidate to have previous art or freight forwarding industry experience.
Salary - £40k-£45k depending on experience. Office Based Feltham Middlesex (Post probation 1 day pw WFH) Hours Monday - Friday 09.00-18.00
Key Responsibilities:
- Provide full secretarial support to the Directors and management team.
- Compose and manage correspondence and emails efficiently.
- Ensure all client requirements are addressed or escalated promptly to meet goals and objectives.
- Understand and adhere to company policies and processes in both client interactions and internal operations.
- Take and transcribe minutes of meetings, including audio dictation as required.
- Serve as a liaison with colleagues, clients, and suppliers to facilitate effective communication.
- Perform personal tasks as assigned by the Directors.
- Manage travel arrangements, including booking, aiding, and evaluating travel requirements while considering cost analysis.
- Assist with event management, including planning and organising company events and employee engagement activities.
- Support facilities management by liaising with suppliers, booking maintenance visits, and managing facility inquiries via mailbox.
- General administrative duties, such as filing, maintaining project files, and organizing the working environment systematically.
- Screen telephone calls, inquiries, and requests, handling them appropriately when possible.
- Support marketing with planning and executing campaigns, events, and social media.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Ability to manage confidential information.
- Advantageous for the successful candidate to have previous art or freight forwarding industry experience.
Executive Assistant in Feltham employer: DivalentineCalver Recruitment Ltd
Contact Detail:
DivalentineCalver Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Feltham
✨Tip Number 1
Network like a pro! Reach out to your connections in the art and freight forwarding industries. You never know who might have a lead on that perfect Executive Assistant role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and clear. Try mock interviews with friends or family to get comfortable with discussing your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Executive Assistant gig, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant in Feltham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience in the art or freight forwarding industry. We want to see how you can support our Directors effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed multiple tasks efficiently in the past, as this is key for us.
Showcase Your Communication Skills: Since you'll be handling correspondence and liaising with various stakeholders, make sure your written communication is clear and professional. We love candidates who can express themselves well in writing!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at DivalentineCalver Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you research the company and its role in the fine art shipping industry. Understand their values, recent projects, and how they operate. This will help you tailor your answers and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate exceptional organisational skills. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything running smoothly.
✨Communicate Clearly
Strong written and verbal communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your engagement and interest in effective communication.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you've had to handle confidential information or manage travel arrangements under tight deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
