At a Glance
- Tasks: Join a prestigious High Jewellery House as a Stock Administration Assistant, managing high-value jewellery stock.
- Company: Renowned luxury brand known for exquisite craftsmanship and attention to detail.
- Benefits: Gain valuable experience in the luxury industry with potential for career growth.
- Other info: Collaborate with various teams in a dynamic and supportive environment.
- Why this job: Perfect for detail-oriented individuals passionate about jewellery and luxury goods.
- Qualifications: Strong organisational skills and a genuine passion for fine jewellery required.
The predicted salary is between 23850 - 29150 £ per year.
An exciting opportunity to join the Stock Control & Administration Team of a prestigious High Jewellery House as a Stock Administration Assistant.
We are looking for a meticulous and dependable individual who takes pride in maintaining the highest standards of accuracy and organisation.
You will be comfortable working with high-value pieces and important documentation and understand the importance of traceability, confidentiality and attention to detail.
This varied and hands-on role will support the smooth and accurate management of high-value jewellery stock, product documentation, stone certificates, product imagery and day-to-day stock and administrative operations.
The ideal candidate will be highly organised, detail-oriented and proactive, with excellent follow-up skills and a genuine passion for jewellery.
Key Responsibilities
- Product Blue Cards / Passports
- Manage the creation, accuracy and allocation of product passports.
- Verify product information including references, descriptions, pricing, imagery and other relevant details.
- Print and allocate product passports according to stock movements.
- Investigate and resolve documentation discrepancies in collaboration with relevant teams.
- Product Imagery & Photography
- Maintain and develop the product image database for repeatable and unique jewellery pieces.
- Review the quality and accuracy of product images and carry out basic image editing/Photoshop adjustments when required.
- Ensure product imagery is correctly named, classified, stored and easily accessible to relevant teams.
- Coordinate stock required for product photography and ensure pieces are accurately tracked throughout the process.
- Support ongoing projects to improve the quality, organisation and completeness of product imagery.
- Stock & Product Administration
- Support inventory checks, stock movements and the organisation of jewellery within the safes.
- Maintain accurate documentation and records relating to product movements.
- Assist with stock reconciliation and investigate discrepancies where required.
- Work closely with Shipping, Merchandising and Sales Liaison teams to ensure documentation and stock information are accurate before products leave the business.
- Stone Certificates & Diamond Documentation
- Manage and maintain stone certificates.
- Manage the stone certificate Masterfile, ensuring all certificate information is logged, tracked and kept up to date.
- Scan and upload stone certificates to the database, ensuring records are complete, accurate and easily accessible.
- Coordinate the daily distribution of stone certificates to relevant markets following sales.
- Maintain the physical filing, organisation and security of original stone certificates.
- Conduct regular audits of the stone certificate library to identify discrepancies and ensure full traceability.
- Proactively review and improve processes relating to certificate management, storage and retrieval.
- Liaise with relevant teams regarding missing certificates, certificate requests and product information.
- Communication & Cross-Functional Support
- Liaise with different teams regarding stone origin information, product details and stock enquiries.
- Maintain and update documentation relating to special and important stones.
- Respond professionally and efficiently to internal enquiries.
- Build strong working relationships across departments to ensure information is communicated accurately and on time.
- Support the wider team with administrative requirements and ad hoc projects.
Skills & Experience
- Experience handling high-valued stock and documentation is highly desirable.
- Exceptional attention to detail.
- Strong organisational skills with the ability to manage multiple priorities and follow tasks through to completion.
- Proactive, adaptable and solution-oriented approach.
- Excellent written and verbal communication skills with a professional and diplomatic manner.
- Strong team player with the confidence to work effectively with colleagues and senior management.
- Good working knowledge of Microsoft Excel and Word.
- Experience with SAP or similar inventory/ERP systems would be advantageous.
- Basic knowledge of Photoshop or image-editing software would be an advantage.
- A genuine passion for fine jewellery, diamonds, gemstones and the luxury industry.
Stock Administration Assistant in London employer: DivalentineCalver Recruitment Ltd Careers
Join a prestigious High Jewellery House as a Stock Administration Assistant, where meticulous attention to detail and a passion for fine jewellery are highly valued. Our supportive work culture fosters collaboration across departments, offering opportunities for professional growth while ensuring the highest standards of accuracy in managing high-value stock. Located in an inspiring environment, we provide a unique chance to be part of a luxury brand that prioritises employee development and excellence.
Contact Details:
DivalentineCalver Recruitment Ltd Careers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Stock Administration Assistant in London
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like DivalentineCalver Recruitment Ltd Careers, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like DivalentineCalver Recruitment Ltd Careers!
We think you need these skills to ace Stock Administration Assistant in London
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at DivalentineCalver Recruitment Ltd Careers, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at DivalentineCalver Recruitment Ltd Careers and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show DivalentineCalver Recruitment Ltd Careers that you’re ready to jump in and contribute right away!
How to prepare for a job interview at DivalentineCalver Recruitment Ltd Careers
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
