Lead Invigilator/Exams Officer and Database Manager

Ditcham Park School is a unique, successful and thriving school situated in 16 acres of the beautiful South Downs National Park. We have 400+ pupils, aged 4 to 16 years who benefit from a caring and supportive ethos and relatively small classes. GCSE results are consistently impressive and the school was ranked 14th best independent school, in category, in the country based on its GCSE results. Pupils of Ditcham Park School are proud of their vibrant learning community which is committed to providing everyone with the opportunity to discover their talents, realise their potential and become well‑rounded, socially responsible citizens in a school 'where every child is known and valued'.

The invigilator is the person in the examination room responsible for conducting a particular examination session in the presence of the candidates. Invigilators have a key role in upholding the integrity of the external examination/assessment process. The role of the invigilator is to ensure that the examination is conducted according to JCQ and NCLT instructions in order to:

• ensure all candidates have an equal opportunity to demonstrate their abilities;
• ensure the security of the examination before, during and after the examination;
• prevent possible candidate malpractice;
• prevent possible administrative failures.

Training and Duties

Before Exams

• To report to the Exams Manager/Officer prior to each exam session.
• To keep exam papers and materials secure at all times.
• To ensure exam rooms are set out to standard JCQ regulations.
• Check the seating plan against the layout.
• To admit candidates into exam rooms, checking for unauthorised materials e.g. pencil cases, mobile phones etc.
• To identify, seat, and instruct candidates in the conduct of their exams.
• To distribute exam papers and materials to candidates.
• To deal with candidate queries, without providing specific help or guidance.

During Exams

• To supervise candidates at all times and be vigilant throughout exams.
• To ensure that candidates do not communicate in any way after they enter the examinations hall.
• To keep disruption to a minimum.
• To deal with emergencies or irregularities effectively.
• To record/report any irregularities.
• To complete attendance registers.
• To complete the necessary paperwork during exams e.g. late arrivals etc.
• To deal with candidate queries, without providing specific help or guidance.
• Distribute extra equipment and stationery where required.
• Accompany candidates to the toilet where necessary.

After Exams

• To collect exam scripts adhering to the correct procedure, ensuring that these are checked against the attendance registers.
• To dismiss candidates from the exam room.
• To return exam scripts and other materials to the Exams Officer, ensuring security at all times.
• Clear the exam room for the next session.

Other Duties

• To attend training, refresher or review sessions, or complete electronic training as required.
• To be prepared to invigilate 'on‑screen' assessments.
• To undertake, where required and where able, other duties requested by the Exams Manager/Officer, for example:

• Supervision of clash candidates between exam periods
• Providing support for candidates with access arrangements e.g. as a reader, scribe, prompter, word processor administration
• To be prepared, and able, to use a computer where required

Additional Notes for All Appointments

As with all School employees, it is the School's responsibility to adhere to and ensure compliance with the School's Child Safeguarding Policy at all times, thus promoting and safeguarding the welfare of children and young people with whom they come into contact. If, in the course of carrying out the duties of the post, you become aware of any actual or potential risks to the safety or welfare of children in the School, you must report any concerns to the School's Designated Safeguarding Lead. This position is subject to an enhanced DBS certificate in the event of a successful application. In accordance with the Health and Safety at Work Act 1974 all employees have a duty to look after their own and other's health and safety. Ditcham Park School is an Equal Opportunity Employer.