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- Tasks: Support operations and events with admin tasks, diary management, and project coordination.
- Company: Join a vibrant team at the NEC, known for its dynamic environment.
- Benefits: Earn up to £32,000, enjoy hybrid working, free parking, and free lunches on-site.
- Why this job: Be part of a fast-paced team and make a real impact in operations.
- Qualifications: Strong admin skills, proficiency in Microsoft 365, and experience in fast-paced environments.
- Other info: Exciting opportunity for career growth in a supportive team.
The predicted salary is between 27000 - 36000 £ per year.
Job Title: Group Operations Support Coordinator
Location: Birmingham – NEC
Job Type: Full-time, 12-month Fixed Term Contract (Maternity Cover)
Salary: Up to £32,000 per annum
Hybrid Working: 2/3 split (office and remote)
Benefits: Free parking, free lunch when working on-site
About the Role:
We are seeking a highly organised and experienced Group Operations Support Coordinator to join a dynamic and fast-paced team at the NEC. This 12-month fixed-term maternity cover role will support the busy Group Operations and Event Teams, ensuring smooth and efficient day-to-day operations. If you\’re a strong administrator, a whizz on back-office systems, and thrive in a busy environment, we want to hear from you!
Key Responsibilities:
- Provide comprehensive administrative support for the Group Operations activities, including diary coordination and meeting management.
- Oversee financial processes for work orders and invoices, supporting the FM contract and capital project management teams.
- Manage safety management information such as Fire Risk Assessments and Safety Meeting details.
- Maintain and oversee information systems, including Sharepoint sites, ensuring smooth data management.
- Manage managers\’ diaries and meeting schedules, and track actions.
- Support technical project meetings, assisting with administrative tasks and managing project details.
- Raise purchase requisitions, check invoices, and ensure the correct authorisation processes are followed.
- Coordinate ad-hoc projects with other departments.
Skills & Experience:
- Strong administrative and coordination experience, ideally in a fast-paced, operations-heavy role.
- Proficiency in Microsoft 365 (Word, Excel, Outlook) for document and diary management.
- Familiarity with financial management and invoicing systems.
- Excellent communication skills, comfortable interacting with a wide range of stakeholders.
- Previous experience using management systems, ideally within the NEC environment or similar.
- Experience in drafting reports, correspondence, and general administrative duties.
Vetting Requirements:
- Due to the nature of the role, you will be required to complete financial, reference, and asylum & immigration checks upon joining.
What We Offer:
- Competitive salary of up to £32,000 per annum.
- Hybrid working arrangement with a 2/3 split.
- Free parking and free lunch when working on-site.
- Opportunity to work in a vibrant and fast-paced environment with a supportive team.
If you are a strong, detail-oriented operations coordinator with a passion for supporting teams and managing a variety of tasks, we encourage you to apply for this exciting opportunity!
Group Operations Support Co-Ordinator employer: Disrupt Talent
Contact Detail:
Disrupt Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Operations Support Co-Ordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute to their operations. It shows you’re genuinely interested!
✨Tip Number 3
Practice your answers to common interview questions. We all get nervous, but being prepared can help you articulate your experience and skills confidently.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role.
We think you need these skills to ace Group Operations Support Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative prowess and any relevant back-office system experience to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the Group Operations Support Coordinator role. Share specific examples of how you've thrived in fast-paced environments and supported teams effectively.
Show Off Your Tech Skills: Since we love Microsoft 365, make sure to mention your proficiency with Word, Excel, and Outlook. If you’ve used any financial management or invoicing systems, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Disrupt Talent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Group Operations Support Coordinator. Familiarise yourself with diary management, financial processes, and safety management information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Tech Skills
Since proficiency in Microsoft 365 is key for this position, be prepared to discuss your experience with Word, Excel, and Outlook. You might even want to mention specific projects where you've used these tools effectively. Demonstrating your tech-savviness can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, like managing conflicting schedules or overseeing financial processes. Think of examples from your past experiences where you successfully navigated similar challenges. This will showcase your problem-solving skills and ability to thrive in a busy environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be coordinating, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
