At a Glance
- Tasks: Provide vital admin support and project assistance to the Sourcing & Procurement Department.
- Company: Join the magic of Disney and be part of a dynamic team in London.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and free park entry.
- Other info: Be part of a diverse workforce that values integrity, inclusion, and community.
- Why this job: Make a meaningful impact while embracing creativity and collaboration at Disney.
- Qualifications: Bachelor’s degree and 5+ years experience in a multinational company required.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes! As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department's administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director's office and his direct reports.
Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home. You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Support the Director’s Staff meeting, generating e-mails, reports or memos as follow up
- Assist managing KPI’s and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc…
- Prepare routine reports and follow up on actions
- Responsible for preparing documents for Director’s signature, and electronically filing, as well as contributing to maintain and file RFX templates and documents
- Assisting in creating presentations, and building and keeping a library of templates
- Support analysis and revision of the operating practices to improve efficiency
- Responsible to suggest and collect agenda items and setting up the biweekly EMEA Team meeting
- Manage the Director’s agenda, appointments, travel and expense
- Support the set up and maintaining of special programs (i.e. Minority Suppliers)
Areas of Accountability
- Provide project team support and support to Category teams as needed.
- Populating pre-formatted reports, following up with individuals and summarising actions
- Deliver qualitative, action-oriented summaries of meetings
- Efficient and correct management of the Director’s agenda and expenses
- Build and maintain a good relationship with the S&P Team
- Build and maintain company-wide relationships required for the execution of the role
- Supporting the overall presentation needs of the Team and establishing a depository for templates
- Oversee the office material needs, to avoid any bottlenecks
- Gather a solid understanding of the operating practices and contribute to improve those
- Organising the Biweekly EMEA Team meeting both content and execution (through leading or collaboration)
Required Qualifications & Skills
- Bachelor’s degree required, business background desirable
- 5+ Years of experience in a large multinational company, ideally within a regional/multi territory function
- Experience in supporting senior executives, as well as multicultural/ -geographical & diverse teams
- Excellent organizational and forward planning skills
- Proficiency in MS Excel, PowerPoint and Word
- Reconcile expenses and planning travel
- Resourcefulness and strong problem-solving skills
- Ability to perform under pressure and to tight deadlines
- Highly organized individual with attention to detail
- Ability to build relationships and partner at all levels within the organisation
- Handle sensitive information with highest degree of integrity and confidentiality
- Knowledge of enterprise systems and data gathering
- Good analytical skills and ability to understand process flows
- High-energy, self-motivated with a desire to excel in a multi stakeholder environment
- Confident in speaking in group settings and to develop and facilitate team workshops and activities
- Language skills a plus
The Perks
- 25 days annual leave
- Private medical insurance & dental care
- Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
- Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
- Excellent parental and guardian leave
- Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Department Assistant employer: Disney
The Walt Disney Company is an exceptional employer, offering a vibrant work culture rooted in integrity, inclusion, creativity, collaboration, and community. As a Department Assistant in our London Hammersmith office, you will enjoy a supportive environment with opportunities for professional growth, generous benefits including private medical insurance, and unique perks like free park entry and Disney discounts. Join us to make a meaningful impact while being part of a diverse team that values every voice and fosters a sense of belonging.
StudySmarter Expert Advice🤫
We think this is how you could land Department Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since Disney values collaboration and creativity, think of examples from your past that showcase these traits.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Department Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Department Assistant role. We want to see how you can make a meaningful impact in our dynamic team!
Showcase Your Organisational Skills:Since this role involves managing the Director’s agenda and supporting various projects, be sure to emphasise your organisational abilities. Share examples of how you've successfully handled multiple tasks or projects in the past.
Be Authentic:Let your personality shine through in your application! We value integrity and creativity, so don’t hesitate to express your unique perspective and how it aligns with our Disney values.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensure you’re considered for this exciting opportunity!
How to prepare for a job interview at Disney
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Department Assistant role. Familiarise yourself with the key responsibilities like managing the Director’s agenda and providing project support. This will help you articulate how your skills align with the job.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially in a fast-paced environment.
✨Embrace Disney Values
The company values integrity, inclusion, creativity, collaboration, and community. Think of ways you can demonstrate these values through your past experiences. Share stories that highlight your ability to work well in diverse teams and contribute positively to the workplace culture.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle pressure. Practice responses to potential challenges you might face in the role, such as managing tight deadlines or dealing with sensitive information, to show you're ready for anything.
