Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the heartbeat of our London HQ, ensuring smooth operations and a welcoming environment.
- Company: Join Disguise, a leader in creating spectacular live and virtual experiences.
- Benefits: Enjoy unlimited paid time off, hybrid working, and mental health support.
- Other info: Work with top entertainment brands and enjoy excellent career growth opportunities.
- Why this job: Make a real impact in a dynamic role that blends hospitality and operations.
- Qualifications: Strong organisational skills and a proactive mindset are essential.
The predicted salary is between 30000 - 40000 £ per year.
Disguise sits at the heart of the most inspiring live and virtual experiences in the world, leading the market in building a software and hardware solution that designs, sequences and controls the most spectacular productions across film and TV, broadcast, live and corporate events.
About the role
The Workplace Coordinator is a key hands-on member of the Operations team, working closely with the Facilities Manager and/or Head of Operations to keep our London HQ running smoothly, safely, and efficiently every single day. This is a dynamic, people-facing role that blends facilities coordination, front-of-house hospitality, and operational support. You’ll be the heartbeat of the office—keeping things organised, welcoming, and ready for action—while collaborating with colleagues across our global offices in LA, New York, and Atlanta. We’re looking for someone proactive, solutions-focused, and naturally organised, who enjoys being at the centre of workplace life and takes pride in creating an environment where people can do their best work.
What you will do
- Support the Facilities Manager with the day-to-day running and upkeep of the London office
- Support Health & Safety compliance, including record keeping, coordinating checks, and promoting safe working practices
- Monitor the overall office environment and conditions—spotting issues early and coordinating repairs when needed
- Manage office supplies, including ordering, stock control, and supplier coordination, ensuring the team always has what they need
- Assist with space planning and general workplace organisation to keep the office productive, functional, and enjoyable
- Be the friendly first face people see—welcoming visitors, partners, and team members into the office
- Manage incoming calls and shared inboxes, responding promptly and professionally
- Coordinate mail, deliveries, and courier services, ensuring everything arrives and goes where it should
- Support the planning and delivery of internal events, meetings, and team activities
- Help onboard new starters on their first day with office tour, IT set up, office access, etc.
- Help with seasonal activities and office parties (Christmas, Halloween, Summer party, After Dark events, and others)
- Work with the People team and Head of Facilities and come up with a plan for workplace wellbeing activities like chair massage, weekly breakfasts, and others that can create boost and office happiness.
- Maintain clear, accurate records and organised documentation systems
- Provide day-to-day administrative support to the Operations team
- Assist the C-Team with occasional ad-hoc PA support when needed
- Oversee daily office logistics to ensure everything runs smoothly from start to finish
- Open the office each morning—getting the space ready for the day ahead
- Oversee and liaise with Office Flat internal bookings and logistics
- Check cleanliness standards and flag any issues proactively
- Coordinate deliveries and ensure items are distributed efficiently
- Keep shared spaces tidy, organised, and welcoming for everyone
What We’re Looking For
- Strong organisational skills and great attention to detail
- A proactive, hands-on mindset with a natural ability to problem-solve
- Excellent communication and people skills—you’re approachable and confident interacting with a wide range of stakeholders
- The ability to multitask, prioritise, and stay calm in a fast-paced environment
- Previous experience in office coordination, workplace, facilities, or administrative roles is a plus
- A basic understanding of Health & Safety practices is desirable
Skills, behaviours and values we are looking for
- High level of attention to detail: able to keep reports and documentation up to date
- Winning mindset: being brave, bold and striving for growth
- Driven: being proactive and passionate in seeking what might not immediately be apparent
- Dependable: being both a team player and autonomous agent to drive results
- Dynamic: being able to pivot quickly with an abundance of energy and resilience
- No Ego: being approachable, authentic and humble
About Disguise
Disguise is the industry-leading platform sitting at the heart of a new era of visual experiences. One powerful integrated system of software, hardware and services to help create the next dimension of real-time spectacle. We partner with the biggest entertainment brands and companies in the world to deliver the A-list of live music events, live TV broadcasts, immersive experiences, installations, theatre, film and TV production, corporate communications and brand product launches. Working with Disney, Snapchat, Netflix, ESPN, the Burj Khalifa, and Adele, Disguise is the number one partner delivering the next dimension of entertainment.
Don’t Disguise your differences. Innovation comes from everyone. We strive to create a workplace that reflects our diverse audience. We celebrate our people for their full authentic selves, and embrace uniqueness. Inclusion and Equity matter at Disguise. We create together and we create everywhere.
Our values
- Honest. We are real with ourselves and our clients and share our ideas with openness and transparency.
- Evolutionary. We innovate using our user’s ever-changing needs so our technology remains ahead-of-the-game.
- Fearless. We take the best path, not the easiest, and innovate where it’s right, not where it’s simplest.
- Resilience. We don’t give up until we find the right solution, even if it means going outside our remit.
- Belong. We create an environment where everyone feels like they belong and is empowered to do their best work.
Our benefits
We have a suite of globally relevant competitive benefits packages as we want to make sure we retain the best talent out there. Our benefits for every perm hire, globally include:
- Unlimited Paid Time Off - with minimum time you must take set at 20% above statutory
- Hybrid working between home and our offices (dependent on role and location)
- Mental health and wellbeing support - subscription to the Calm app, mental health first-aid buddies, employee assistance programmes
- Gig allowance - £400 (or local equivalent) to spend on tickets every year to immerse yourself in our industries
- Belonging policies - including (but not limited to) support for Parental, Fertility, Miscarriage, Menopause and Transitioning
- Training, coaching & mentoring
Workplace Coordinator in London employer: Disguise Technologies
Contact Detail:
Disguise Technologies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since the Workplace Coordinator role is all about people, make sure you can confidently talk about your experiences and how they relate to the job. Role-play with a friend or use video calls to simulate the interview environment.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows you're engaged and keen to learn more about the role and the company. Think about what you want to know regarding their operations or workplace culture.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation for the opportunity and reiterate your enthusiasm for the role. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Workplace Coordinator in London
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show us what makes you unique and how you can contribute to our vibrant workplace.
Tailor Your Application: Make sure to customise your application for the Workplace Coordinator role. Highlight your organisational skills and any relevant experience in facilities or office coordination. Show us why you're the perfect fit for our team!
Keep It Clear and Concise: We appreciate clarity! Make your application easy to read by using bullet points and short paragraphs. This helps us quickly see your strengths and how they align with what we’re looking for.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure it gets to the right people. Plus, it shows you’re keen on joining our amazing team at Disguise!
How to prepare for a job interview at Disguise Technologies
✨Know the Company Inside Out
Before your interview, take some time to research Disguise and its role in the industry. Understand their values, recent projects, and what makes them unique. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As a Workplace Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Highlighting your attention to detail and proactive mindset will resonate well with the interviewers.
✨Practice Your People Skills
Since this role involves a lot of interaction with various stakeholders, practice how you communicate. Be ready to discuss how you've handled challenging situations with colleagues or clients in the past. Demonstrating your approachable nature and confidence will be crucial.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your understanding of the role and the company culture. For example, inquire about the team dynamics or how they promote workplace wellbeing. This shows you're not just interested in the job, but in contributing positively to the environment.