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- Tasks: Support the Artistic Director and Production team with organisation and coordination.
- Company: Join Artichoke, a vibrant arts organisation in London.
- Benefits: Fixed-term contract, flexible work options, and a creative environment.
- Why this job: Be at the heart of artistic projects and make a real difference.
- Qualifications: 2 years in a similar role and strong admin skills required.
- Other info: Dynamic team atmosphere with opportunities for growth and creativity.
The predicted salary is between 28800 - 43200 £ per year.
Artichoke is seeking an Executive Assistant to join our Production team. This is a dual role providing executive assistance and coordination for the Artistic Director (60%) as well as the wider Production team (40%). It is a detail‑focused position requiring excellent organisation, clear communication and the ability to manage a varied and busy list of tasks.
The postholder will manage the Artistic Director’s diary, meetings, travel, and occasional correspondence. They will also provide general administrative support to the wider Production team through coordinating team meetings, taking notes and actions during meetings, organising artist travel and accommodation, and more.
Contract: Fixed‑term for one year (with the possibility of extension)
Hours of work: 35 hours per week, Monday to Friday, 10am‑6pm, with some variation according to the nature of the workload.
Location: London, E1. Office‑based Monday to Thursday with an optional work‑from‑home day on Friday. Some travel around the UK required on occasion.
Start date: Immediate start, depending on the notice period
Application deadline: 10am, Monday 2 March 2026
Interview dates: First‑round interviews to take place in person Wednesday 11 and Thursday 12 March. Second‑round interviews to take place in person Monday 16 or Thursday 19 March. Both rounds of interviews will be held at Artichoke’s office in London (E1 6AB). Interview questions will be shared with candidates in advance.
Physical requirements: Primarily office‑based, with moderate walking expected during live project periods.
PERSON SPECIFICATION (ESSENTIAL CRITERIA)
- Arts Industry Knowledge
- 2 years’ experience working in a similar role within an arts or creative organisation
- An understanding of the relationship between technical teams and artists
- A broad understanding of arts participation and work with communities
Administration Skills
- A minimum of 1 year’s experience managing diary and undertaking tasks for a CEO or senior staff member
- Excellent computer and database skills, especially Microsoft Office
- Efficient and concise note taker
Personal Approach
- Dynamic and proactive approach to problem solving
- Ability to work on own initiative
- Ability to relate to a wide range of people
- Enthusiasm for working as a part of a team
- A keen eye for detail
- Ability to manage multiple work streams and prioritise accordingly with minimum supervision
Communication Skills
- Excellent written and verbal communication skills
A full person specification, including desirable criteria, can be found in the job pack on our website.
TO APPLY
Please apply by completing the application form on our website. If you have any questions about the role or the application process, or would like the application in an alternative format, please email us or call on 020 7650 7611.
Executive Assistant (Production) in London employer: Disability Arts
Contact Detail:
Disability Arts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Production) in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Artichoke. Check out their website and social media to understand their values and projects. This will help you connect better during the interview and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to executive assistance and the arts industry. Think about your past experiences and how they relate to the role. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. Maybe share a specific example where you juggled various responsibilities successfully – it’ll highlight your fit for the role!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the position!
We think you need these skills to ace Executive Assistant (Production) in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your relevant experience in the arts industry. We want to see how your skills align with the role of Executive Assistant, so don’t hold back on showcasing your diary management and communication prowess!
Show Off Your Organisation Skills: Since this role is all about keeping things organised, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a good story about how you kept everything running smoothly under pressure!
Be Clear and Concise: When writing your application, clarity is key! Use straightforward language and get straight to the point. We appreciate well-structured applications that are easy to read and understand.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Disability Arts
✨Know Your Arts Industry Stuff
Make sure you brush up on your knowledge of the arts industry. Familiarise yourself with current trends, key players, and how technical teams interact with artists. This will show that you're not just qualified but genuinely passionate about the field.
✨Master the Diary Management Game
Since you'll be managing the Artistic Director's diary, practice discussing your experience with diary management. Be ready to share specific examples of how you've efficiently organised schedules and prioritised tasks in previous roles.
✨Show Off Your Communication Skills
Prepare to demonstrate your excellent written and verbal communication skills. Think of examples where you've effectively communicated with diverse teams or taken concise notes during meetings. This is crucial for the role!
✨Be Proactive and Detail-Oriented
During the interview, highlight your proactive approach to problem-solving and your keen eye for detail. Share instances where you've successfully managed multiple tasks with minimal supervision, as this will resonate well with what they're looking for.