At a Glance
- Tasks: Support Archdeacons with diary management, meeting prep, and clergy recruitment processes.
- Company: Join the Diocese of Hereford, committed to safeguarding and community welfare.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Opportunity for personal growth in a dynamic and supportive team.
- Why this job: Make a meaningful impact in clergy appointments while developing your organisational skills.
- Qualifications: Strong organisational skills and experience supporting senior leaders preferred.
The predicted salary is between 30000 - 32000 £ per year.
Full‑time (35 hours per week). £30,000 – £32,000 per annum. We are seeking an experienced PA/Executive Assistant to provide high‑quality support to the three Archdeacons of Sudbury, Suffolk and Ipswich. The successful candidate will also act as the Designated Officer for Clergy Appointments, working closely with our Clergy HR Administrator to oversee clergy recruitment and appointment processes, ensuring all appointments are conducted lawfully, safely and in accordance with diocesan and safeguarding requirements.
Key responsibilities include:
- Diary management for senior leaders, coordinating competing schedules and appointments.
- Preparing meeting materials, taking minutes and following up on action items.
- Communicating with lay and clergy stakeholders and handling confidential and sensitive information.
- Managing aspects of the clergy appointment process, learning and applying governance and regulated procedures, and collaborating with the Clergy HR Administrator to deliver a seamless end‑to‑end recruitment and appointment cycle.
- Ensuring compliance with safeguarding, DBS checks, and other statutory requirements.
Desired qualities and experience:
- Strong organisational and problem‑solving skills.
- Confidence, initiative and willingness to learn new governance and regulated processes.
- Experience managing multiple diaries and supporting senior leadership (preferred).
- Ability to communicate effectively with a broad range of stakeholders.
The Diocese of Hereford is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All appointments are subject to acceptable pre‑appointment checks, including a satisfactory DBS check where required.
Executive Assistant to the Archdeacons & Designated Officer in Ipswich employer: Diocese of St Edmundsbury and Ipswich
The Diocese of Hereford is an exceptional employer, offering a supportive work culture that values integrity and collaboration. As an Executive Assistant, you will have the opportunity to work closely with senior leaders in a meaningful role that directly impacts clergy appointments, while benefiting from professional development opportunities and a commitment to safeguarding. Located in the picturesque region of Suffolk, this position not only provides a competitive salary but also a chance to contribute to the community in a rewarding environment.
Contact Details:
Diocese of St Edmundsbury and Ipswich Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Archdeacons & Designated Officer in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Diocese of Hereford. A friendly chat can open doors and give you insights that might just land you that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and stakeholder communication. We all know how important it is to show off your organisational skills, so have some examples ready to share!
✨Tip Number 3
Show your enthusiasm for the role! When you get the chance to speak with the hiring team, let them know why you’re excited about supporting the Archdeacons and being part of the clergy appointment process. Passion goes a long way!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant to the Archdeacons & Designated Officer in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in diary management and supporting senior leaders, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and any relevant experience with clergy appointments or similar processes. Let us know why you’re excited about joining our team!
Showcase Your Communication Skills:Since you'll be communicating with various stakeholders, it's important to demonstrate your communication skills in your application. Use clear and concise language, and make sure to proofread for any errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Diocese of St Edmundsbury and Ipswich
✨Know Your Diary Management
Since diary management is a key part of the role, brush up on your skills in coordinating schedules. Be ready to discuss specific tools or methods you use to keep things organised and how you've handled conflicting appointments in the past.
✨Understand the Recruitment Process
Familiarise yourself with clergy recruitment and appointment processes. Research the governance and safeguarding requirements relevant to the role, and be prepared to explain how you would ensure compliance in your work.
✨Communicate with Confidence
You’ll be dealing with a range of stakeholders, so practice articulating your thoughts clearly. Think of examples where you’ve successfully communicated sensitive information or managed relationships with senior leaders.
✨Show Your Problem-Solving Skills
Prepare to share instances where you've faced challenges in previous roles and how you resolved them. Highlight your organisational skills and initiative, as these are crucial for supporting the Archdeacons effectively.
