At a Glance
- Tasks: Be the friendly face of our organisation, managing queries and ensuring a welcoming environment.
- Company: Join a vibrant team in a supportive community-focused organisation.
- Benefits: Part-time hours, competitive salary, and opportunities for personal growth.
- Other info: Diverse workplace with a commitment to inclusivity and community welfare.
- Why this job: Make a difference while developing your communication and multitasking skills.
- Qualifications: Proficiency in Microsoft Office and a willingness to learn new tech.
Do you embody friendliness, approachability, courtesy, and helpfulness, coupled with exceptional communication skills? We are looking for a Receptionist that thrives on taking initiative, possesses a flexible work approach, excels at multitasking, and adeptly prioritises tasks. If this sounds like you, then we want to hear from you!
Position: Receptionist
Location: Oxford
Hours: Part-time, afternoon job share. 4 hours per day, 20 hours per week, Monday to Friday: 12:30 to 16:30 (please be aware that you will be required to provide coverage from 8:15 to 16:30 during annual leave)
Salary: £25,877.80 pro rata (actual £13,987.99 per annum)
Contract: Permanent
Closing Date: Midnight on Monday 3rd August 2026
Interviews: Tuesday 11th August 2026 in Oxford
The Role
The Receptionist serves as the primary point of contact for staff and visitors, ensuring a seamless and welcoming experience through face-to-face interactions and telephone communications. Collaborating closely with the Facilities Manager and job share partner, the role involves efficiently handling queries, managing the reception email account, and coordinating visitor bookings and parking logistics.
Responsibilities also include:
- Overseeing incoming/outgoing mail
- Facilitating large-scale mailings via the Royal Mail online system
- Managing publications on behalf of the Communications team
- Monitoring, and replenishing stationery supplies
- Producing access cards for new team members and contractors
Additionally, the Receptionist provides support to the Facilities Manager in handling the café coffee machine and food ordering as needed. The role requires availability for full-time coverage during annual leave and absences of the other job share post holder to ensure the continuous smooth operation of the reception area.
About You
You will have proficiency in Microsoft Word, Excel, and Outlook, with a willingness to embrace new technologies and learn database management. While being a supportive member of the team is essential, we also value the ability to work independently with confidence. Additionally, candidates should be open to considering training as a First Aider/Fire Marshal, contributing to the resilience of the Church House community.
If you're ready to bring your skills and enthusiasm to our vibrant team, we'd love to hear from you. You do not need to be a practising Christian or have a faith to work here, around 50% of staff are not practising Christians but are comfortable with the Christian ethos that underpins our work. However, all staff do have a desire to make a difference.
The successful candidate must have the right to live and work in the United Kingdom. Only shortlisted candidates will be contacted for interviews. If you do not hear from us, your application has not been successful.
We are particularly keen to receive applications from UK Minority Ethnic / Global Majority heritage and disabled candidates, who are currently underrepresented. Our client is committed to the safeguarding, care, and nurture of everyone within the church community. They follow and are committed to their Safeguarding Policies and the relevant statutory legislation and guidance, 'Working together' to ensure the welfare of children and young people is paramount.
You may have experience in other areas such as Receptionist, Administrator, Assistant, Administration, Reception.
Receptionist in Oxford employer: Diocese of Oxford
As a YouShape Coordinator in Oxford, you will join a dynamic and supportive team dedicated to fostering relationships and creating meaningful experiences for young adults. Our work culture prioritises collaboration and personal growth, offering you the chance to shape your role while contributing to impactful community initiatives. With a commitment to inclusivity and diversity, we welcome individuals from all backgrounds who share our passion for making a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist in Oxford
✨Connect with the Community
Get involved in customer support communities online! Platforms like Reddit and specific Facebook groups can be goldmines for sharing opportunities and tips. You can find out about part-time roles that might not even be advertised yet — it's all about who you know!
✨Attend Local Job Fairs
Job fairs are perfect for snagging part-time gigs! Keep an eye out for local hiring events and career expos in your area. It’s a brilliant chance to meet representatives from companies like Diocese of Oxford and show off your personality in person.
✨Boost Your Visibility
Showcase your skills in online customer support forums or by offering help on platforms like Zendesk Community. A strong online presence can catch the eyes of recruiters and hiring managers looking for genuinely passionate candidates.
✨Apply Directly Through Us!
Don’t forget, applying through our website is one of the best ways to catch our attention. Tailor your application for the part-time customer support role at Diocese of Oxford and let us see your personality shine through!
We think you need these skills to ace Receptionist in Oxford
Some tips for your application 🫡
Show Off Your Communication Skills:In customer support, communication is key! Make sure your CV and cover letter highlight your ability to clearly convey information and resolve issues. Use examples that illustrate how you've helped customers or colleagues in the past.
Demonstrate Your Problem-Solving Abilities:Employers want to see how you tackle challenges. Include specific instances where you resolved a tough issue for a customer or improved a process. Real life scenarios are a great way to showcase your critical thinking and adaptability.
Tailor Your Application to Part-Time Work:Since this is a part-time role, be upfront about your availability in your cover letter. Highlight how you can balance work with your other commitments. It shows you're organised and committed to making the role work for both you and Diocese of Oxford.
Get Familiar with Our Brand:Before applying, take some time to learn about Diocese of Oxford and our approach to customer support. Mention in your cover letter why you're excited about supporting our customers specifically. It’ll show your enthusiasm and that you've done your homework!
How to prepare for a job interview at Diocese of Oxford
✨Show Off Your Communication Skills
In customer support, being able to communicate clearly and effectively is key. During the interview, make sure to demonstrate your listening skills and your ability to explain solutions simply. Use examples from past experiences where you resolved customer issues successfully.
✨Know the Tools of the Trade
Familiarise yourself with common customer support tools like ticketing systems (think Zendesk or Freshdesk) and chat software. If you’ve used any of these in previous roles or during your studies, be ready to chat about your experiences. Showing you can hit the ground running with these tools will impress Diocese of Oxford.
✨Highlight Your Flexibility
Since this is a part-time role, emphasise your ability to adapt to different shifts and your willingness to handle varying customer volumes. Share any experiences where you thrived in a fast-paced environment or juggled multiple tasks, which can highlight your time management skills.
✨Prepare for Scenario-Based Questions
Interviewers often love scenario-based questions in customer support roles. Be ready to tackle common customer situations, like how you'd handle an unhappy customer. Practising responses to these scenarios will showcase your problem-solving ability and customer service mindset, which Diocese of Oxford will surely appreciate.
