At a Glance
- Tasks: Manage exams and data, ensuring smooth operations and compliance with regulations.
- Company: Join a supportive academy focused on student success and development.
- Benefits: Part-time role with competitive salary and opportunities for growth.
- Other info: Flexible hours with a dynamic team environment.
- Why this job: Be a key player in shaping a positive exam culture and supporting students.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 17540 - 17540 € per year.
Location: Harris Drive, Overslade Lane, Rugby, Warwickshire, CV22 6EA
Contract Type: Permanent
Contract Term: Part-Time
Salary: £17,540.00 Annually (Actual)
Grade: F SCP 7
Hours Per Week: 27.5
Weeks Per Year: 40
Closing Date: Midnight, Sat 6th Jun, 2026
Start Date: June or September
Positions Available: 1
Interview Date(s): TBC
KEY PURPOSE: Under the supervision of the Exams and Data Manager, to proactively prepare for all examinations and assessments in line with procedures.
Accountabilities: The appointee will be line managed by the Exams and Data Manager.
Principal Responsibilities:
- Exams and internal assessments
- To have a detailed working knowledge of the appropriate examination Procedures and Practice; and take advice from line manager when unsure;
- To suggest developments for systems within the academy to manage the essential collection of data to ensure that all board deadlines for administrative purposes are met;
- Provide a Centre timetable to include dates, times, venues and number of candidates, resolving examination clashes in accordance with regulations;
- Carrying out administration for the daily running of examinations, ensuring that all required materials are in the examination rooms for the start of the examination;
- Arrangements for candidates with special educational needs are in place, and the number of invigilators complies with the ratio required by the Examination Boards;
- To liaise with a team of invigilators to fulfil their obligations to the Examination Board in accordance with the regulations;
- Ensuring the safe custody of examination papers in accordance with regulations and prompt dispatch to the examiners;
- To disseminate curriculum materials to colleagues, memoranda from examination boards as and when necessary;
- To pass information on curriculum developments to colleagues and bring new examination courses to the attention of others;
- To collect and distribute examination results;
- To oversee checking and distribution of certificates;
- To process enquiries about results and returned scripts;
- To liaise with finance to confirm the cost of examination expenditure and alert others to current entry practices and direct attention to the financial costs involved;
- To plan and administer all external and internal examinations and revision sessions, including rooming, seating, invigilation, advertising and special arrangements;
- To encourage a positive examination culture in the academy to which all staff and students subscribe;
- To seek help and guidance from the exams lead, as necessary;
- Provide updates for website;
- Data input on to databases, e.g CLM, SIMS.
Timetable administration:
- Allocate and maintain student timetables and grouping records, in accordance with the school timetable and acting under the instruction of the appropriate member of the senior leadership team;
- Carry out end of year processes as part of preparing a new academic year calendar in Bromcom;
- To support with the promoting of students into the new year structure, incrementing their curriculum years. Ensuring class labels are consistent and clear;
- To support the senior Data Manager to ensure and manage the smooth transition from one academic year to the next with all sections of Bromcom;
- Update and apply periodic and casual changes to courses, teachers, rooms etc;
- Transfer data by identifying students using KS2 SATs results and manually locate for DfE;
- Set up and maintain registration groups, allocate student memberships, tutors and heads of year, as instructed by SLT Lead;
- Set up and support the timetable for vaccinations programme.
General Admin Support:
- Pupil Census;
- Maintaining Free School Meal records;
- Set up tutoring for students as and when directed, ensuring attendance and liaising with students, parents, provider and staff;
- Keep up to date staff training monitoring log;
- Minute H;
- Assist with all other admin tasks as required;
- Assist with End of Year Procedures;
- Cover/support other administration posts including Reception, Reprographics, Finance and Student Services when required;
- Maintain an up to date knowledge of Academy systems and standards;
- General administration duties.
Contact Details: Recruitment: 01788812549 - recruitment@harris.covmat.org
Exams and Data AdministratorEDV/2026/HCEA/71197 employer: DIOCESE OF COVENTRY MULTI ACADEMY TRUST
At our academy located in Rugby, Warwickshire, we pride ourselves on fostering a supportive and collaborative work environment that values the contributions of every team member. As an Exams and Data Administrator, you will benefit from flexible part-time hours, competitive salary, and opportunities for professional development, all while playing a crucial role in shaping a positive examination culture for our students. Join us to be part of a dedicated team committed to educational excellence and student success.
Contact Detail:
DIOCESE OF COVENTRY MULTI ACADEMY TRUST Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Exams and Data AdministratorEDV/2026/HCEA/71197
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the key responsibilities and requirements listed in the job description. This will help you tailor your approach during interviews and show that you're genuinely interested in the position.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn to get insider info about the company culture and expectations. This can give you an edge in interviews and help you ask insightful questions.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to exams and data administration. Think of examples from your past experiences that demonstrate your skills and how they align with the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team. Don’t forget to follow up after applying to express your enthusiasm!
We think you need these skills to ace Exams and Data AdministratorEDV/2026/HCEA/71197
Some tips for your application 🫡
Know the Role:Before you start writing, make sure you understand what the Exams and Data Administrator role is all about. Check out the job description and highlight the key responsibilities that resonate with your experience. This will help you tailor your application to show us you're the perfect fit!
Be Specific:When detailing your experience, be specific! Use examples from your past roles that demonstrate your skills in managing exams, data administration, or any relevant tasks. We love seeing how you've tackled challenges and made a difference in your previous positions.
Show Your Enthusiasm:Let your passion for education and administration shine through in your application. We want to see that you're excited about the opportunity to contribute to our academy and support students in their exam journeys. A little enthusiasm goes a long way!
Apply Through Our Website:Don't forget to submit your application through our website! It's the best way to ensure it gets to the right people. Plus, you'll find all the details you need to complete your application smoothly. We can't wait to hear from you!
How to prepare for a job interview at DIOCESE OF COVENTRY MULTI ACADEMY TRUST
✨Know Your Exam Procedures
Familiarise yourself with the examination procedures and practices relevant to the role. Be prepared to discuss how you would handle specific scenarios, such as managing exam clashes or ensuring compliance with regulations.
✨Showcase Your Data Management Skills
Highlight your experience with data input and management systems like CLM or SIMS. Bring examples of how you've successfully managed data in previous roles, especially in an educational context, to demonstrate your capability.
✨Prepare for Team Collaboration
Since you'll be liaising with invigilators and other staff, think about how you can contribute to a positive examination culture. Be ready to share examples of how you've worked effectively in a team to achieve common goals.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the academy's approach to examinations and data management. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
