At a Glance
- Tasks: Support the CEO and manage office operations in a dynamic environment.
- Company: Ding, a global leader in cross-border value transfer with a mission-driven culture.
- Benefits: Competitive salary, vibrant workplace, and opportunities for personal growth.
- Other info: Be part of a collaborative culture that values innovation and connection.
- Why this job: Join a diverse team and make a real impact while supporting leadership.
- Qualifications: Experience as an Office Manager or Personal Assistant in a fast-paced setting.
The predicted salary is between 30000 - 40000 € per year.
Who We Are
Ding is the global leader in cross-border value transfer – enabling people everywhere to stay connected and supported, in seconds. Founded in 2006, we’ve powered over 500 million top-ups and now serve millions annually through partnerships with 750+ mobile operators across 160+ countries. Headquartered in Dublin, with a team spanning global offices and 28 nationalities, Ding blends entrepreneurial spirit with a mission-driven culture. We’re building a workplace where smart, curious, and globally minded people thrive – and where impact and innovation go hand-in-hand.
We're always on the lookout for talented people who embody our core values:
- We are Here to Make a Difference
- We are Thinkers, Linkers & Doers
- We Imagine Boldly and Build Fast
- We Win Together
About this role:
We have an exciting opportunity for an enthusiastic, highly organised, and engaging Office Manager & Personal Assistant (Maternity Cover) to join our team, based in either our Dublin HQ or London office. In this role, you will provide high-quality support to the CEO, managing priorities, coordinating schedules, and ensuring day-to-day operations run smoothly at a leadership level. You’ll be a proactive self-starter who thrives in a fast-paced, global environment, working closely with the CEO, leadership team, and colleagues across our Dublin and London offices. Alongside your executive support responsibilities, you will oversee the smooth running of the office, managing day-to-day operations and responding confidently to ad hoc requirements as they arise. You will also contribute to creating a positive and well-connected workplace environment, supporting key moments that bring people together and enhance the overall employee experience.
Key Responsibilities
- Executive Assistance
- Provide high-quality administrative support to the CEO, including diary management, meeting coordination, agenda preparation, onboarding logistics, company All Hands meetings, and expense management.
- Manage the CEO’s schedule and priorities, ensuring time is used effectively and key commitments are coordinated seamlessly.
- Coordinate board meeting logistics (typically quarterly), including travel, accommodation, and catering.
- Manage the company’s travel system, coordinating travel arrangements for leadership and employees globally, and maintaining relationships with preferred providers.
- Support wider leadership team logistics and coordination as needed.
- Office Management
- Maintain a welcoming, professional office environment, acting as a key point of contact for employees, leadership, and visitors.
- Liaise with building management and oversee essential services, including facilities, maintenance, deliveries, post, and workplace safety.
- Manage office-related vendor contracts (e.g. facilities, cleaning, catering, supplies, and services), ensuring high standards and cost efficiency.
- Oversee office facilities and presentation, including coordinating cleaning schedules, submitting hours to payroll, and maintaining adequate stock levels.
- Manage office supplies and general provisions to ensure a well-functioning workplace.
- Process invoices and manage office budgets, ensuring accuracy and value for money.
- Organise and support company events and key moments throughout the year.
- Communicate with staff regarding office operations, responding promptly to issues as they arise.
What We’re Looking For
- Proven experience in an Office Manager and/or Personal Assistant role, ideally within a fast-paced, global organisation.
- A proactive, solutions-focused approach, with the confidence to take ownership and anticipate needs - particularly at senior leadership level.
- High level of discretion, professionalism, and sound judgement when handling confidential information.
- Strong organisational skills, with the ability to manage multiple priorities and maintain attention to detail.
- Ability to remain calm under pressure and adapt in a dynamic environment.
- Excellent communication and interpersonal skills, with a personable and approachable style.
- A collaborative mindset, with an interest in supporting a positive and well-functioning workplace culture.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
Now more than ever we realise the importance of keeping in touch and here at Ding we believe a little goes a long way.
Office Manager & Personal Assistant (Maternity Cover) in London employer: Ding
Ding is an exceptional employer that fosters a vibrant and inclusive work culture, where innovation and collaboration thrive. With a focus on employee growth and development, Ding offers unique opportunities to engage with a diverse team across global offices in Dublin and London, ensuring that every team member feels valued and empowered. The company's commitment to making a difference and supporting its employees creates a rewarding environment for those looking to contribute meaningfully while enjoying a dynamic workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Personal Assistant (Maternity Cover) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager & Personal Assistant role. You never know who might have the inside scoop on opportunities at Ding or elsewhere.
✨Tip Number 2
Prepare for interviews by researching Ding's values and culture. Think about how your experience aligns with their mission-driven approach. We want to see you embodying those core values during your chat with us!
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple priorities in fast-paced environments. This will demonstrate that you're the proactive self-starter we’re looking for.
✨Tip Number 4
Don’t forget to apply through our careers website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Ding team.
We think you need these skills to ace Office Manager & Personal Assistant (Maternity Cover) in London
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about the opportunity to support our CEO and contribute to a vibrant workplace. A little enthusiasm goes a long way!
Tailor Your CV:Make sure your CV is tailored to highlight your experience as an Office Manager or Personal Assistant. We’re looking for specific examples of how you've managed schedules, coordinated meetings, and kept things running smoothly in previous roles.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured information that’s easy to read. Use bullet points where necessary to make your skills and experiences stand out!
Apply Through Our Website:Don’t forget to apply through our careers website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Ding
✨Know Ding Inside Out
Before your interview, take some time to research Ding's mission, values, and recent achievements. Understanding their culture and what they stand for will help you align your answers with their expectations and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager & Personal Assistant, you'll need to demonstrate your ability to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed priorities or streamlined processes. This will highlight your proactive approach and solutions-focused mindset.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, especially under pressure. Think about scenarios related to diary management, coordinating meetings, or dealing with unexpected changes. Practising your responses will help you articulate your thought process clearly during the interview.
✨Emphasise Your People Skills
Ding values a positive workplace culture, so be prepared to discuss how you foster collaboration and communication among teams. Share examples of how you've contributed to a supportive environment in previous roles, as this will resonate well with their core values.
