Legal Administrator in London

Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.

Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Dimensional's Legal division is an in-house team of client-focused attorneys, paralegals, and legal assistants who partner with internal and external teams to help provide legal expertise across business functions, legal systems, and jurisdictions.

The Legal Administrator will be responsible for providing administrative, clerical and other support to the European Legal team. The Legal Administrator will work with lawyers and other team members employed by or providing services to Dimensional UK and may work autonomously as well. The Legal Administrator will work closely with the business and with various specialist teams within the global legal team located in the US and Ireland.

Responsibilities

• Assistance with co-ordination of reviews of board agendas and materials for UK and Irish entities.
• Manage quarterly board meeting logistics, which includes coordinating with the technology team for virtual components, working with paralegals and attorneys in order that board materials are prepared and uploaded to Directors in a timely and efficient manner, and interacting with board members internal teams and external service providers as needed.
• Assist with preparing, revising, and compiling materials for board meetings and related records.
• Handle follow ups from board meetings as needed.
• Navigate the Legal group's document management system, take document revisions, control versions, and redline to show changes.
• Assist with document execution and co-ordination with executives and arrange for filing of signed documents and letters.
• Assist with filing and related project work as needed.
• Manage calendars proactively, including coordinating schedules with other staff for Board meetings.
• Serve as a local administrator for the legal spend management system, which may include coordinating with outside firms and internal partners to open new vendor and matter entries; assessing invoices according to standard billing guidelines; processing allocations to internal matters for cost tracking and reporting; and replying to vendor requests as needed.
• Manage corporate recurring and annual items lists and co-ordinating with other team members to complete recurring items.
• Assistance in relation to general corporate and operational matters, and related filings (e.g. with UK Companies House).
• Assist with requests for materials in relation to controls and financial audit.
• Co-ordinate reviews of mandate classification for "CASS 8" purposes.
• Liaison and co-ordination with the global legal team members as needed.

Qualifications

• Direct work experience working at a law firm, or supporting senior attorneys, executives, or boards of directors is desirable.
• Bachelor's degree, or equivalent, required.
• Experience with legal spend management, document management, document comparison, and Board materials systems preferred.
• Demonstrates excellent attention to detail.
• Appreciates the importance of taking appropriate care of privileged and confidential matters.
• Self-starter who can manage multiple time-sensitive projects and meet deadlines.
• Strong time management, organizational, and communication skills (verbal and written).
• Able to work productively in a team environment; experience with a hybrid office and work-from-home environment preferred.
• Technical fluency, including proficiency with Microsoft Office Suite & other legal technology (ebilling, legal document repository, etc.), as well as a willingness & ability to learn and adapt to new technologies.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.