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- Tasks: Support the Property Manager in managing and maintaining office spaces and vendor contracts.
- Company: Join Digital Realty, a leader in data centre solutions with a collaborative culture.
- Benefits: Competitive salary, excellent benefits, and opportunities for career development.
- Why this job: Be part of a passionate team and make a real impact in a dynamic environment.
- Qualifications: Previous administrative support experience and strong organisational skills.
- Other info: Flexible work environment with a focus on health and safety.
The predicted salary is between 30000 - 42000 £ per year.
Overview
The Property Operations Administrator supports the Property Manager in the comprehensive management and maintenance of Digital Realty’s Non-White Space areas, including non-DC buildings and Digital Realty owned office spaces. This role provides administrative and organizational support to ensure the seamless daily operations of sites, office buildings, and exterior surfaces, and helps implement Digital Realty standards, policies, and procedures within the designated property or portfolio.
What You\’ll Do
- Vendor Contract Administration
- Maintain organized contract tracking for detailed lists and a centralized database
- Ensure accurate and up-to-date records for easy retrieval
- Collaborate with Property Manager to address deviations promptly
- Assist in monitoring vendor contract compliance with Global standards
- Collaborate in managing Vendor KPIs for Non-White Space
- Operational Support
- Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces
- Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing
- Liaise with Finance to ensure accuracy and compliance in financial transactions
- Assist in ensuring the effective management of the purchase order process for vendors
- Support in overseeing and coordinating the purchase of all office goods and services
- Organize site access as required, including vendors, contractors, and third-party suppliers
- Document Management
- Ensure proper documentation of all vendor contracts, COIs, and related communications
- Support the Property Manager in maintaining a well-organized and accessible filing system
What You\’ll Need
- Previous experience providing administrative support, preferably in a similar environment
Some Key Competencies
- Efficiently manage office tasks and utilize relevant software
- Effective Communication: clear and concise communication with team members, vendors, and proprietors
- Organizational Skills: prioritize tasks and maintain an organized work environment
- Attention to Detail: ensure accuracy in reports, documentation, and data entry
- Customer Service: professionally assist with internal and external queries and provide support
- Adaptability: flexibility in handling changing priorities and tasks
- Team Collaboration: collaborate effectively with colleagues and support team goals
- Basic Financial Understanding: handle basic financial tasks and support budget-related activities
- Problem-Solving: identify and propose practical solutions; escalate issues appropriately
- Initiative: proactively approach tasks and take on additional responsibilities as needed
A Bit About Us
Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, the company’s global data center platform, provides customers with a secure data meeting place and a PDx® solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty offers a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. For more information, visit digitalrealty.com or follow us on LinkedIn and Twitter.
What We Can Offer You
Our rapidly evolving business offers the opportunity to be part of a courageous and passionate team. You’ll work in a supportive and inclusive environment with development opportunities to build a rewarding career with us.
Health and Safety: Safety is a core priority. We are committed to safeguarding lives, assets, and data as essential pillars of excellence for our people, partners, and customers.
Compensation and Benefits
Digital Realty offers a highly competitive compensation package, excellent benefits, and a work environment that recognizes and rewards contributions. Central to our philosophy is rewarding employees for achieving company values and objectives.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Sales and Management
Industries
- IT Services and IT Consulting
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Property Administrator - Chessington employer: Digital Realty
Contact Detail:
Digital Realty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator - Chessington
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, especially those connected to Digital Realty. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Digital Realty’s values and recent projects. We want to see your enthusiasm and how you can contribute to our mission. Tailor your answers to show you’re a perfect fit for our team!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to administrative support and problem-solving. This will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Property Administrator - Chessington
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight any relevant experience you have in administrative support, especially in property management or similar environments. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your previous experiences make you a great fit. Don’t forget to mention your organisational skills and attention to detail, as these are key for us.
Show Off Your Communication Skills: Effective communication is crucial for this position. In your application, give examples of how you've successfully communicated with team members, vendors, or clients in the past. This will help us see that you can handle the collaborative nature of the job.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Digital Realty
✨Know Your Stuff
Before the interview, make sure you understand the role of a Property Administrator and what Digital Realty does. Familiarise yourself with their Non-White Space areas and how they operate. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role involves a lot of administrative tasks, be ready to discuss your organisational skills. Bring examples of how you've managed documents or tracked contracts in previous roles. You could even mention specific software you’ve used to keep things organised.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully. This will demonstrate your ability to communicate well with team members and vendors.
✨Be Ready to Problem-Solve
Prepare for situational questions that test your problem-solving skills. Think of examples where you've identified issues and proposed solutions in past roles. This will show that you can handle challenges proactively, which is crucial for supporting the Property Manager.