At a Glance
- Tasks: Support property management and ensure smooth operations of office spaces and vendor contracts.
- Company: Join a leading digital infrastructure company with a focus on innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Other info: Opportunity for growth and learning in a fast-paced industry.
- Why this job: Be part of a dynamic team making a real impact in property operations.
- Qualifications: Strong organisational skills and previous administrative support experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings, and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.
What You’ll Do
- Vendor Contract Administration
- Maintain organized contract tracking for detailed lists and centralized database
- Ensure accurate and up-to-date records for easy retrieval
- Collaborate with Property Manager to address deviations promptly
- Assist in monitoring vendor contract compliance with Global standards
- Collaborate in managing Vendor KPIs for Non-White Space
- Operational Support
- Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces
- Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing
- Liaise with finance, providing input to ensure accuracy and compliance in financial transactions
- Assist in ensuring the effective management of the purchase order process for vendors
- Support in overseeing and coordinating the purchase of all office goods and services
- Organize site access as required including vendors, contractors, third party suppliers, etc
- Document Management
- Ensure proper documentation of all vendor contracts, COIs, and related communications
- Support the Property Manager in maintaining a well-organized and accessible filing system
What You’ll Need
- Previous experience providing administrative support, preferably in a similar environment
- Efficiently manage office tasks and utilize relevant software
- Effective Communication: Clear and concise communication with team members, vendors, and proprietors
- Organizational Skills: Prioritize tasks and maintain an organized work environment
- Attention to Detail: Ensure accuracy in reports, documentation, and data entry
- Customer Service: Professionally assist with internal and external customer queries and provide support
- Adaptability: Flexibility in handling changing priorities and tasks
- Team Collaboration: Collaborate effectively with colleagues and support team goals
- Basic Financial Understanding: Handle basic financial tasks and support budget-related activities
- Problem-Solving: Identify and propose practical solutions; elevate issues appropriately
- Initiative: Proactively approach tasks and take on additional responsibilities as needed
Operations Support Coordinator employer: Digital Realty
Digital Realty is an exceptional employer that fosters a collaborative and supportive work culture, making it an ideal place for individuals seeking to grow in their careers. With a strong emphasis on employee development and a commitment to maintaining high operational standards, employees benefit from comprehensive training opportunities and the chance to work alongside industry experts in a dynamic environment. Located in a vibrant area, Digital Realty offers a unique blend of professional growth and a positive workplace atmosphere, ensuring that every team member feels valued and empowered.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Support Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the role!
We think you need these skills to ace Operations Support Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Support Coordinator role. Highlight any previous administrative support experience and relevant software skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your organisational skills and attention to detail will benefit us at Digital Realty.
Show Off Your Communication Skills:Effective communication is key in this role. In your application, give examples of how you've successfully communicated with team members or vendors in the past. We love clear and concise communicators!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Digital Realty
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Support Coordinator. Familiarise yourself with Digital Realty’s Non-White Space areas and how they operate. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational strategies. Bring examples of how you've managed documentation or vendor contracts in the past. Highlight any software tools you’ve used to keep things organised, as this will demonstrate your efficiency.
✨Communicate Clearly and Effectively
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully. This will showcase your ability to communicate well with team members and vendors alike.
✨Demonstrate Problem-Solving Skills
Be ready to share specific examples of how you've tackled challenges in previous roles. Think of situations where you identified a problem and proposed a practical solution. This will illustrate your initiative and adaptability, which are crucial for the Operations Support Coordinator role.
