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- Tasks: Support property management and ensure smooth daily operations of office spaces.
- Company: Join a leading tech company focused on innovative property solutions.
- Benefits: Gain valuable experience, competitive pay, and a supportive work environment.
- Other info: Opportunity for growth in a fast-paced, collaborative setting.
- Why this job: Be part of a dynamic team making a real impact in property management.
- Qualifications: Previous admin experience, strong communication, and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.
What you’ll do
- Maintain organized contract tracking for detailed lists and centralized database
- Ensure accurate and up-to-date records for easy retrieval
- Collaborate with Property Manager to address deviations promptly
- Assist in monitoring vendor contract compliance with Global standards
- Collaborate in managing Vendor KPIs for Non-White Space
- Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces.
- Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing.
- Liaise with finance, providing input to ensure accuracy and compliance in financial transactions.
- Assist in ensuring the effective management of the purchase order process for vendors.
- Support in overseeing and coordinating the purchase of all office goods and services.
- Organize site access as required including vendors, contractors, third party suppliers etc.
- Ensure proper documentation of all vendor contracts, COIs, and related communications.
- Support the Property Manager in maintaining a well-organized and accessible filing system.
What you’ll need
- Previous experience providing administrative support, preferably in a similar environment
- Efficiently manage office tasks and utilize relevant software.
- Effective Communication: Clear and concise communication with team members, vendors, and proprietors.
- Organizational Skills: Prioritize tasks and maintain an organized work environment.
- Attention to Detail: Ensure accuracy in reports, documentation, and data entry.
- Customer Service: Professionally assist with internal and external customer queries and provide support.
- Adaptability: Flexibility in handling changing priorities and tasks.
- Team Collaboration: Collaborate effectively with colleagues and support team goals.
- Basic Financial Understanding: Handle basic financial tasks and support budget-related activities.
- Problem-Solving: Identify and propose practical solutions; elevate issues appropriately.
- Initiative: Proactively approach tasks and take on additional responsibilities as needed.
Property Administrator employer: Digital Realty, Inc.
Contact Detail:
Digital Realty, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Digital Realty and understanding their values and operations. Tailor your responses to show how your skills align with their needs, especially in managing non-DC buildings and office spaces.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've maintained records or managed contracts in previous roles. This will demonstrate your attention to detail and ability to keep things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Digital Realty.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight your previous administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your skills align with what we’re looking for. Keep it concise but impactful – we love a good story!
Show Off Your Organisational Skills: Since this role involves a lot of organisation, make sure to showcase your ability to manage tasks efficiently. Mention any tools or software you’ve used to keep things in order – we appreciate a well-organised applicant!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Digital Realty, Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Property Operations Administrator role. Familiarise yourself with the key responsibilities like contract tracking and vendor management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or maintained an organised filing system. Be ready to discuss how you prioritise tasks and ensure accuracy in documentation.
✨Communicate Clearly and Effectively
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your ability to communicate with team members and vendors alike.
✨Demonstrate Problem-Solving Skills
Be prepared to discuss specific instances where you've identified problems and proposed practical solutions. This could be anything from streamlining a process to resolving a vendor issue. Showing your initiative and adaptability will highlight your fit for the role.