At a Glance
- Tasks: Support property management and ensure smooth operations of office spaces and vendor contracts.
- Company: Join a leading tech company focused on innovative data solutions.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Flexible work environment with a focus on collaboration and teamwork.
- Why this job: Be part of a dynamic team making a real impact in property operations.
- Qualifications: Previous admin support experience and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.
What you'll do
- Vendor Contract Administration
- Maintain organized contract tracking for detailed lists and centralized database
- Ensure accurate and up-to-date records for easy retrieval
- Collaborate with Property Manager to address deviations promptly
- Assist in monitoring vendor contract compliance with Global standards
- Collaborate in managing Vendor KPIs for Non-White Space Operational Support
- Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces.
- Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing.
- Liaise with finance, providing input to ensure accuracy and compliance in financial transactions.
- Assist in ensuring the effective management of the purchase order process for vendors.
- Support in overseeing and coordinating the purchase of all office goods and services.
- Organize site access as required including vendors, contractors, third party suppliers etc.
Document Management
- Ensure proper documentation of all vendor contracts, COIs, and related communications.
- Support the Property Manager in maintaining a well-organized and accessible filing system.
What you'll need
- Previous experience providing administrative support, preferably in a similar environment.
- Efficiently manage office tasks and utilize relevant software.
- Effective Communication: Clear and concise communication with team members, vendors, and proprietors.
- Organizational Skills: Prioritize tasks and maintain an organized work environment.
- Attention to Detail: Ensure accuracy in reports, documentation, and data entry.
- Customer Service: Professionally assist with internal and external customer queries and provide support.
- Adaptability: Flexibility in handling changing priorities and tasks.
- Team Collaboration: Collaborate effectively with colleagues and support team goals.
- Basic Financial Understanding: Handle basic financial tasks and support budget-related activities.
- Problem-Solving: Identify and propose practical solutions; escalate issues appropriately.
- Initiative: Proactively approach tasks and take on additional responsibilities as needed.
Operations Support Coordinator in London employer: Digital Realty Global
Digital Realty is an exceptional employer that fosters a collaborative and supportive work culture, making it an ideal place for an Operations Support Coordinator. With a strong emphasis on employee growth and development, the company offers numerous opportunities for professional advancement while ensuring a healthy work-life balance. Located in a dynamic environment, employees benefit from a diverse range of experiences and the chance to contribute to innovative projects that shape the future of data centre operations.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Support Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the role!
We think you need these skills to ace Operations Support Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative support roles and any relevant software you’ve used. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Operations Support Coordinator role. Share specific examples of how you've successfully managed tasks similar to those listed in the job description.
Show Off Your Organisational Skills:Since this role involves a lot of organisation, make sure to demonstrate your ability to keep things tidy and efficient. Mention any systems or methods you use to stay organised in your application. We love a well-structured approach!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Digital Realty Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Support Coordinator. Familiarise yourself with Digital Realty’s standards and policies, as well as the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained an organised work environment, as this will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully to questions and respond thoughtfully. This will not only showcase your communication skills but also demonstrate your ability to collaborate effectively with team members and vendors.
✨Prepare for Problem-Solving Scenarios
Expect to be asked about how you would handle specific challenges related to vendor management or administrative tasks. Think of practical solutions you've implemented in the past and be ready to share these examples. This will illustrate your problem-solving skills and adaptability, which are crucial for the Operations Support Coordinator role.
