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- Tasks: Support the Digital Archives Relocation project by monitoring progress, drafting reports, and managing meetings.
- Company: Join the House of Lords' Parliamentary Archives team, dedicated to preserving digital history.
- Benefits: Enjoy hybrid working options and opportunities for personal development in a dynamic environment.
- Why this job: Be part of a high-profile project that shapes the future of Parliament's digital archives.
- Qualifications: No specific qualifications required; enthusiasm and a willingness to learn are key!
- Other info: This role offers a chance to engage with diverse teams and enhance your project management skills.
The predicted salary is between 28800 - 48000 £ per year.
We are looking for a Digital Archives Relocation (DAR) Project Support Officer to join the Archives Relocation Programme (ARP) at House of Lords. In this role, you will work in an interdisciplinary project team to deliver the digital strand of ARP. The scope of DAR includes the migration of collections data and digital collections to The National Archives (TNA) systems, the transfer of web archiving collections and functions to TNA, the review and transfer of Parliamentary Archives’ web content, and the establishment of future processes to enable the continuing transfer of digital records from Parliament to TNA.
The post holder will provide project support, including monitoring progress against plans and drafting reports, and providing a secretariat function to meetings, including formal minute-taking. Basic financial tasks such as completing checks on invoices will also be required. This is an opportunity to work on a hybrid basis depending on business need. This is also an exciting opportunity to support a high-profile and complex digital archives project which will future-proof Parliament's digital archives, with many development opportunities based on the candidate’s interest.
You’ll be accountable for:
- Project planning, monitoring, and reporting: maintaining and monitoring progress and performance against project plan, maintaining RAID (risk, assumptions, issues and dependencies) logs and following-up on actions as needed.
- Meeting and workshop support: maintaining agendas, minutes and chasing actions for project meetings including managing Jira board and supporting sprint planning sessions and retrospectives. Scheduling project-related meetings and workshops and supporting facilitation.
- Communications and stakeholder engagement: drafting internal and external project communications, e.g., newsletter, email updates and supporting stakeholder engagement key relationships.
- Information and Knowledge Management: acting as Record Officer for the project SharePoint site, updating key project documents and managing project information/knowledge.
- Administrative support: invoice processing and monitoring budgets. Providing general administrative support to the project, and any other duties as appropriate.
The role will support other ARP projects and workstreams as required.
Vacancy for Digital Archives Relocation (DAR) Project Support Officer at Parliamentary Archives employer: Digital Preservation Coalition
Contact Detail:
Digital Preservation Coalition Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vacancy for Digital Archives Relocation (DAR) Project Support Officer at Parliamentary Archives
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role, especially project planning and monitoring. Understanding tools like Jira for managing tasks will give you an edge during discussions.
✨Tip Number 2
Engage with current trends in digital archiving and data migration. Being knowledgeable about recent developments in this field can help you stand out in conversations with the interview panel.
✨Tip Number 3
Network with professionals in the archives and information management sector. Attend relevant events or webinars to connect with potential colleagues and gain insights into the role.
✨Tip Number 4
Prepare to discuss your experience with stakeholder engagement and communication strategies. Highlighting your ability to draft effective communications will be crucial for this position.
We think you need these skills to ace Vacancy for Digital Archives Relocation (DAR) Project Support Officer at Parliamentary Archives
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Digital Archives Relocation Project Support Officer position. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Skills: Emphasise skills that are crucial for this role, such as project management, communication, and administrative abilities. Provide specific examples from your past experiences that demonstrate these skills in action.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about digital archives and how your background makes you a suitable candidate for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the role.
How to prepare for a job interview at Digital Preservation Coalition
✨Understand the Project Scope
Familiarise yourself with the Digital Archives Relocation (DAR) project and its objectives. Be prepared to discuss how your skills align with the migration of collections data and digital collections, as well as your understanding of web archiving.
✨Showcase Your Organisational Skills
Highlight your experience in project planning and monitoring. Be ready to provide examples of how you've maintained progress against plans, managed RAID logs, and followed up on actions in previous roles.
✨Demonstrate Communication Proficiency
Since the role involves drafting communications and engaging stakeholders, prepare to discuss your experience in writing newsletters or email updates. You might also want to share how you’ve facilitated meetings and taken minutes effectively.
✨Prepare for Administrative Tasks
Be ready to talk about your experience with basic financial tasks, such as invoice processing and budget monitoring. Providing specific examples will show that you are detail-oriented and capable of handling administrative responsibilities.
