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- Tasks: Manage records and ensure compliance with Public Records legislation while supporting the team.
- Company: Join Historic England, the public body dedicated to preserving England's rich heritage.
- Benefits: Enjoy hybrid working options and a supportive work environment.
- Why this job: Be part of a mission-driven team that values history and makes a real impact.
- Qualifications: No specific qualifications required; enthusiasm for heritage and records management is key.
- Other info: This is an 18-month fixed-term contract based in Swindon.
The predicted salary is between 28800 - 43200 £ per year.
We are the public body that looks after England's historic environment. We champion historic places, helping people understand, value and care for our heritage. Historic England has an exciting opportunity for you to join us as our Assistant Records & Information Manager on a full-time basis (36 hrs per week). You will be a key part of the Information and Records Management Team. This is a fixed-term 18-month contract based in our Swindon office. We offer hybrid working, allowing you to work both in the office and from home.
The main purpose of your role is to ensure that Historic England, as a public body, complies with legal requirements related to Public Records legislation, including the appraisal, disposal, or preservation of physical and digital files, in accordance with the 20-year rule. Under the guidance of the Departmental Records Officer (Head of Information and Records) and the Records & Information Manager, you will supervise and manage the operations of the Registry and oversee the external records storage service.
Your responsibilities include:
- Controlling the volume of stored records, identifying which should be preserved for historical and research purposes, and which should be destroyed.
- Contributing to the development and maintenance of the corporate Retention Schedule.
- Helping design and implement processes to embed retention policies into operational practices.
- Working independently to provide excellent service to the wider business.
- Leading research and liaising with heritage professionals to understand the context of records created by Historic England and its predecessors.
- Overseeing the operational management of paper-based files, including best practices in records management methodology and processes.
- Managing filing systems, depositing new records, retrievals, deliveries, and disposal.
- Developing a framework for Public Records compliance, including relevant policies, procedures, and project planning to ensure effective implementation.
- Planning and executing projects related to the backlog of records, including budgeting, resource estimation, physical preparation, cataloguing, and transfer of records to permanent repositories, in consultation with relevant colleagues.
Vacancy for Assistant Records and Information Manager at Historic England employer: Digital Preservation Coalition
Contact Detail:
Digital Preservation Coalition Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vacancy for Assistant Records and Information Manager at Historic England
✨Tip Number 1
Familiarise yourself with Public Records legislation and the 20-year rule. Understanding these legal requirements will not only help you in the role but also demonstrate your commitment to compliance during interviews.
✨Tip Number 2
Network with professionals in records management and heritage sectors. Engaging with others in the field can provide insights into best practices and may even lead to valuable connections that could support your application.
✨Tip Number 3
Showcase your organisational skills by discussing any relevant projects where you've managed records or information systems. Be prepared to share specific examples of how you’ve improved processes or ensured compliance in previous roles.
✨Tip Number 4
Research Historic England’s mission and values, and think about how your personal values align with theirs. Being able to articulate this connection during your discussions will make you a more compelling candidate.
We think you need these skills to ace Vacancy for Assistant Records and Information Manager at Historic England
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Assistant Records and Information Manager position. Tailor your application to highlight relevant experience and skills that align with the role.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience in records management, compliance, and project planning. Use bullet points for clarity and focus on achievements that demonstrate your capability in similar roles.
Write a Compelling Cover Letter: In your cover letter, express your passion for heritage and records management. Mention specific examples of how you have successfully managed records or implemented compliance measures in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Digital Preservation Coalition
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Assistant Records and Information Manager. Familiarise yourself with Public Records legislation and the importance of records management in a heritage context.
✨Showcase Relevant Experience
Prepare to discuss your previous experience in records management or related fields. Highlight any specific projects where you managed records, developed retention schedules, or ensured compliance with legal requirements.
✨Demonstrate Problem-Solving Skills
Be ready to provide examples of how you've tackled challenges in records management. This could include managing large volumes of records, implementing new processes, or working with stakeholders to ensure compliance.
✨Ask Insightful Questions
Prepare thoughtful questions about the team, the current challenges they face, and how you can contribute to their goals. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
