At a Glance
- Tasks: Manage digital and paper records, ensuring effective information governance and lifecycle management.
- Company: Join UK Research & Innovation, a leader in research and innovation.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Opportunity for career advancement and to lead a team of Records Management Support Officers.
- Why this job: Make a real impact on information management while working with a dynamic team.
- Qualifications: Experience in records management and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Swindon (Hybrid working available). The role will include occasional travel to The National Archives (TNA) in London.
Purpose of role
The Knowledge & Information Management (KIM) Team plays a vital role in championing and supporting effective lifecycle management of UKRI’s digital and legacy paper records. You will support a range of activities, including the delivery of information management services and projects. You will act as a key contact for one or more councils and corporate functions, helping to implement the UKRI Information Management Policy, Retention Schedule, and Information Asset Register by developing guidance, delivering training and managing enquiries. You will support teams and projects by advising on digital records retention, migration, and system decommissioning. You will help support embedding retention and records-management processes across UKRI platforms and electronic document and records management systems (EDRMS). You will also manage information access and retrieval requests for physical and digital material to meet regulatory and business needs. You will contribute to programmes to appraise, catalogue, and destroy paper records in line with retention requirements. This will involve carrying out sensitivity reviews of paper files in Swindon and at The National Archives (TNA) in Kew, Richmond. You will help develop processes and support the future selection, appraisal and sensitivity review of both paper and digital records to TNA. You will have line management responsibilities for one or more Records Management Support Officers.
Your Responsibilities
- Act as a key contact for one or more UKRI councils and corporate functions providing advice, training and guidance on information management issues.
- Contribute to the design, development and delivery of information management training and guidance so teams follow clear, consistent practices.
- Develop processes and support the records life cycle through appraisal, cataloguing, selection, sensitivity review, preparation and transfer of digital and legacy paper records to TNA.
- Manage access and information retrieval requests for physical and digital material.
- Support the continuous improvement and review of the UKRI Retention Schedule and the implementation of retention and disposal policies.
- Advise teams and projects, including those delivering new systems, migration, and decommissioning activities, on retention and information management procedures.
- Support the future creation and rollout of retention labels and promote strong information governance across EDRMS, including effective configuration of access controls, file plans, meta data and naming conventions.
- Engage with Information Asset Owners and Administrators to keep the UKRI Information Asset Register current and ensure assets are managed in line with best practice.
- Support account management activities, including account administration and liaison with suppliers and users.
- Manual handling of boxes including lifting, opening and reviewing files.
- Line Management of one or more Records Management Support Officers.
- Other duties as required, relating to KIM or the wider remit of information governance.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
- Experience working in an information and records management role and supporting records lifecycle (S&I).
- Experience of appraising, cataloguing, conducting sensitivity reviews and/or applying retention to records (S&I).
- Experience of supporting the digital records management life cycle across platforms and systems, including EDRMS (S&I).
- Strong team working skills with the ability to network and build partnerships beyond core team (S&I).
- Effective communication skills with the ability to provide clear advice, guidance and/or training (I).
- Strong organisational skills, including prioritisation, flexibility, and multi-tasking (I).
- Proficient IT Skills (including Microsoft tools, and information systems or platforms) (S).
- Experience in developing search strategies for information retrieval (S).
- Experience using Microsoft Purview for records management (e.g. metadata, retention labels and policies) (S&I).
Vacancy for Records Manager at UK Research & Innovation in Swindon employer: Digital Preservation Coalition
UK Research & Innovation is an exceptional employer that fosters a collaborative and innovative work culture, particularly in the Records Manager role based in Swindon. With hybrid working options and opportunities for professional development, employees are encouraged to grow their skills while contributing to impactful projects that shape the future of research and innovation in the UK. The supportive environment, combined with the chance to engage with national archives and cutting-edge information management practices, makes UKRI a rewarding place to build a meaningful career.
Contact Details:
Digital Preservation Coalition Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Vacancy for Records Manager at UK Research & Innovation in Swindon
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UK Research & Innovation on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching common questions for records management roles. We can even practice our answers with a friend or in front of the mirror to boost our confidence!
✨Tip Number 3
Showcase our skills! During the interview, we should highlight our experience with digital records management and any relevant projects we've worked on. Real examples will make us memorable!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace Vacancy for Records Manager at UK Research & Innovation in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Records Manager role. Highlight your experience in information management and records lifecycle, as this will show us you understand what we're looking for.
Showcase Your Skills:Don’t forget to mention your strong organisational skills and effective communication abilities. We want to see how you can provide clear advice and guidance, so give us examples of when you've done this before!
Be Specific About Your Experience:When discussing your past roles, be specific about your experience with appraising, cataloguing, and conducting sensitivity reviews. This will help us see how you can contribute to our team right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Digital Preservation Coalition
✨Know Your Records Management Stuff
Make sure you brush up on your knowledge of records management principles, especially around the lifecycle of both digital and paper records. Familiarise yourself with the UKRI Information Management Policy and be ready to discuss how you've applied similar practices in your previous roles.
✨Show Off Your Communication Skills
Since you'll be providing training and guidance, practice explaining complex information management concepts in simple terms. Think of examples where you've successfully communicated with teams or stakeholders to ensure everyone is on the same page.
✨Demonstrate Teamwork and Networking
Prepare to share experiences where you've collaborated with different teams or built partnerships beyond your core group. Highlight how you’ve contributed to a positive team environment and supported others in achieving their goals.
✨Get Familiar with EDRMS
Since this role involves working with electronic document and records management systems, make sure you know the ins and outs of EDRMS. Be ready to discuss any experience you have with Microsoft Purview or similar tools, especially regarding metadata and retention labels.
