At a Glance
- Tasks: Lead records management and support digital and paper records lifecycle at UKRI.
- Company: Join UK Research & Innovation, a leader in knowledge and information management.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with line management responsibilities and career advancement potential.
- Why this job: Make a real impact on information governance while working with innovative teams.
- Qualifications: Experience in records management and strong communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
Vacancy for Records Manager at UK Research & Innovation in Swindon (Hybrid working available). The role will include occasional travel to The National Archives (TNA) in London.
Purpose of role
The Knowledge & Information Management (KIM) Team plays a vital role in championing and supporting effective lifecycle management of UKRI’s digital and legacy paper records. You will support a range of activities, including the delivery of information management services and projects. You will act as a key contact for one or more councils and corporate functions, helping to implement the UKRI Information Management Policy, Retention Schedule, and Information Asset Register by developing guidance, delivering training and managing enquiries.
You will support teams and projects by advising on digital records retention, migration, and system decommissioning. You will help support embedding retention and records-management processes across UKRI platforms and electronic document and records management systems (EDRMS). You will also manage information access and retrieval requests for physical and digital material to meet regulatory and business needs. You will contribute to programmes to appraise, catalogue, and destroy paper records in line with retention requirements. This will involve carrying out sensitivity reviews of paper files in Swindon and at The National Archives (TNA) in Kew, Richmond. You will help develop processes and support the future selection, appraisal and sensitivity review of both paper and digital records to TNA. You will have line management responsibilities for one or more Records Management Support Officers.
Your Responsibilities
- Act as a key contact for one or more UKRI councils and corporate functions providing advice, training and guidance on information management issues.
- Contribute to the design, development and delivery of information management training and guidance so teams follow clear, consistent practices.
- Develop processes and support the records life cycle through appraisal, cataloguing, selection, sensitivity review, preparation and transfer of digital and legacy paper records to TNA.
- Manage access and information retrieval requests for physical and digital material.
- Support the continuous improvement and review of the UKRI Retention Schedule and the implementation of retention and disposal policies.
- Advise teams and projects, including those delivering new systems, migration, and decommissioning activities, on retention and information management procedures.
- Support the future creation and rollout of retention labels and promote strong information governance across EDRMS, including effective configuration of access controls, file plans, meta data and naming conventions.
- Engage with Information Asset Owners and Administrators to keep the UKRI Information Asset Register current and ensure assets are managed in line with best practice.
- Support account management activities, including account administration and liaison with suppliers and users.
- Manual handling of boxes including lifting, opening and reviewing files.
- Line Management of one or more Records Management Support Officers.
- Other duties as required, relating to KIM or the wider remit of information governance.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
- Experience working in an information and records management role and supporting records lifecycle (S&I).
- Experience of appraising, cataloguing, conducting sensitivity reviews and/or applying retention to records (S&I).
- Experience of supporting the digital records management life cycle across platforms and systems, including EDRMS (S&I).
- Strong team working skills with the ability to network and build partnerships beyond core team (S&I).
- Effective communication skills with the ability to provide clear advice, guidance and/or training (I).
- Strong organisational skills, including prioritisation, flexibility, and multi-tasking (I).
- Proficient IT Skills (including Microsoft tools, and information systems or platforms) (S).
- Experience in developing search strategies for information retrieval (S).
- Experience using Microsoft Purview for records management (e.g. metadata, retention labels and policies) (S&I).
Hybrid Records & Information Governance Lead in Swindon employer: Digital Preservation Coalition
UK Research & Innovation is an exceptional employer that fosters a collaborative and innovative work culture, particularly in the field of records and information governance. With hybrid working options available in Swindon, employees benefit from a supportive environment that encourages professional growth through training and development opportunities, while also contributing to impactful projects that shape the future of research and innovation in the UK.
Contact Details:
Digital Preservation Coalition Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Records & Information Governance Lead in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Hybrid Records & Information Governance Lead in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in information and records management. We want to see how your skills align with the role, so don’t hold back on showcasing relevant projects or achievements!
Showcase Your Communication Skills:Since effective communication is key in this role, use your application to demonstrate how you've successfully provided guidance or training in the past. We love seeing examples of how you’ve made complex information easy to understand!
Highlight Teamwork Experience:This position involves working closely with various teams, so be sure to mention any collaborative projects you've been part of. We’re looking for candidates who can build partnerships and work well with others, so share those experiences!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Digital Preservation Coalition
✨Know Your Records Management Stuff
Make sure you brush up on your knowledge of records management principles, especially around the lifecycle of both digital and paper records. Be ready to discuss your experience with appraising, cataloguing, and conducting sensitivity reviews, as these are key aspects of the role.
✨Show Off Your Communication Skills
Since you'll be providing guidance and training, practice explaining complex information management concepts in simple terms. Think about examples where you've successfully communicated with teams or stakeholders, and be prepared to share those stories during the interview.
✨Demonstrate Teamwork and Networking Abilities
This role requires strong collaboration skills, so think of instances where you've worked effectively within a team or built partnerships across different functions. Highlight how you can engage with various stakeholders to promote best practices in information governance.
✨Get Familiar with Microsoft Purview
As proficiency in Microsoft tools is essential, make sure you understand how to use Microsoft Purview for records management. Be ready to discuss how you've applied retention labels and policies in past roles, as this will show your practical experience with the systems they'll expect you to use.
