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- Tasks: Support our founder by managing schedules, marketing, and HR initiatives in a dynamic role.
- Company: Join Digital Nod, an award-winning digital PR agency shaking up the industry with global clients.
- Benefits: Enjoy remote work, flexible holidays, and a competitive salary with growth opportunities.
- Why this job: Be part of a fast-paced environment where your strategic input truly matters and makes an impact.
- Qualifications: 2-3 years as an Executive Assistant, exceptional communication skills, and a proactive mindset required.
- Other info: Work hours align with EST; perfect for those who thrive in a flexible, innovative setting.
The predicted salary is between 36000 - 60000 £ per year.
We need a proactive and strategic Executive Assistant to (virtually) join our HQ team and support our founder by managing scheduling, supporting marketing and human resources initiatives, and keeping operations running smoothly. This isn’t a traditional admin-focused EA role – we’re looking for someone who can act as an extension of the founder, anticipating needs and taking ownership of high-value tasks.
What you’ll be doing / Job responsibilities:
- Managing the founder’s schedule: booking client meetings, team 1:1s, and other check-ins with clients or team members.
- Taking ownership of the founder’s calendar: prioritizing the most important tasks.
- Inbox management: managing and responding to emails (Outlook, LinkedIn, Instagram, etc.).
- Meeting support: notetaking, tracking actions, and ensuring follow-ups happen.
- Human resources: post job vacancies and shortlist resumes for the first round of interviews, preparing contracts and other paperwork for employees.
- Track key projects: work with the founder to track key metrics and performance of key projects.
- The role will not involve any tasks that are done by a personal assistant.
About you / job requirements:
We’re looking for someone who takes initiative and is open to learning about this industry.
Experience: Proven track record as an EA (not PA) for at least 2-3 years, ideally in a startup or fast-moving environment.
Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style.
Highly organized: Able to juggle multiple priorities with minimal oversight.
Problem solver: Spots challenges before they arise and takes action.
Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities.
It’s probably not for you if:
You prefer highly structured, step-by-step instructions for tasks.
You’re looking for a purely administrative role with no strategic involvement.
Basic job details:
Working hours: Work timings are according to Eastern Standard Time (EST) from 8:30 am to 5:30 pm, Monday to Friday.
Remote setup: You’ll need a strong internet connection and a reliable system.
Life at Digital Nod:
Base salary: INR 4.8 to 6 lacs (or USD 5400 to 6969) per annum, based on experience.
This role may offer a progression into a remote CoS, Founders Associate, or Marketing/commercial role based on performance.
Fully flexible holiday (22 days to take whenever you like).
There will be company appointed holidays as per USA calendar.
About the company:
Digital Nod is an award-winning digital PR agency that is disrupting the world of public relations. It works with some of the biggest news media companies such as Forbes, Business Insider, and Fortune Magazine. The agency works with a global clientele spread across USA, UK, and the Middle East. With a global team of 15, the agency also helps solve complex social media issues.
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Executive assistant employer: Digital Nod
Contact Detail:
Digital Nod Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive assistant
✨Tip Number 1
Familiarise yourself with the founder's work style and preferences. Research their previous projects and communication style to better understand how you can support them effectively.
✨Tip Number 2
Showcase your problem-solving skills during the interview. Prepare examples of how you've proactively identified challenges in past roles and taken initiative to resolve them.
✨Tip Number 3
Highlight your experience in managing multiple priorities. Be ready to discuss specific tools or methods you use to stay organised and ensure nothing falls through the cracks.
✨Tip Number 4
Demonstrate your adaptability by discussing times when you've successfully adjusted to changing circumstances. This will show that you're a good fit for a fast-paced startup environment.
We think you need these skills to ace Executive assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in fast-paced environments. Emphasise your ability to manage schedules, handle communications, and support strategic initiatives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and strategic thinking. Mention specific examples of how you've anticipated needs in previous roles and taken ownership of high-value tasks.
Showcase Communication Skills: Since exceptional communication is key for this role, ensure your application reflects your fluency in English. Use a tone that aligns with the founder's style, demonstrating your adaptability.
Highlight Problem-Solving Abilities: In your application, provide examples of challenges you've faced in previous roles and how you successfully addressed them. This will show your potential employer that you're a proactive problem solver.
How to prepare for a job interview at Digital Nod
✨Show Your Proactivity
Demonstrate your proactive nature by sharing examples of how you've anticipated needs in previous roles. Discuss specific instances where you took the initiative to solve problems or streamline processes.
✨Master the Calendar
Be prepared to discuss your approach to managing a busy calendar. Highlight your experience in prioritising tasks and scheduling meetings effectively, ensuring that you can support the founder's needs seamlessly.
✨Communicate Like a Pro
Since exceptional communication is key, practice articulating your thoughts clearly and concisely. Be ready to adapt your communication style to match the founder's tone, showcasing your flexibility and understanding.
✨Highlight Your Organisational Skills
Prepare to discuss how you manage multiple priorities without oversight. Share tools or methods you use to stay organised and ensure that nothing falls through the cracks, especially in a fast-paced environment.
