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- Tasks: Support the CEO with daily operations, manage schedules, and coordinate team activities.
- Company: Join Digital Icon Agency, a leader in influencer marketing connecting brands with top creators.
- Benefits: Enjoy 28 days holiday, a bonus structure, and one remote work day per week.
- Why this job: Be at the heart of a dynamic team, shaping marketing strategies in a vibrant industry.
- Qualifications: Proven experience as a personal assistant, strong organisational skills, and a passion for social media.
- Other info: Office-based role with a fun, supportive culture and opportunities for growth.
The predicted salary is between 37000 - 42000 £ per year.
Personal Assistant to Chief Executive Officer
Digital Icon Agency specializes in developing and executing influencer marketing strategies on a global scale. They work closely with brands to shape optimal strategies and connect them with top social media influencers, bloggers, and creators to engage target audiences.
We are excited to provide an opportunity to join the DIA family with a key role within the business.
Role: Office Manager/Personal Assistant
In this role, you will provide essential support to the CEO, handling daily tasks across multiple departments, including Operations, HR, Finance, and general administration.
As the key figure in the office, you will serve as the go-to person for the team, addressing any issues that arise and supporting the team to ensure the business runs smoothly and efficiently.
As the CEO’s PA, you will be entrusted with significant responsibility, and maintaining confidentiality is of utmost importance. You will work on a one-to-one basis on a variety of tasks related to both the CEO’s working and the senior management team, whilst also collaborating with the wider team on a global scale.
This role demands strong multitasking and the ability to effectively prioritize your workload. To be successful in this role, you will need proven experience as a personal assistant, proficiency with Microsoft, and excellent verbal and written communication skills.
To enjoy the industry to its full potential, you should also have a passion for social media, high-end fashion, marketing & communications, and luxury brands.
Key Responsibilities:
- Managing the CEO’s diary and ensuring his time is managed effectively.
- Booking travel and accommodation for both the CEO and the wider team – i.e., hotels, restaurants, etc.
- Researching clients and creating pitch notes for meetings to support the CEO and the Senior Team.
- Creating client contracts.
- Proofreading client emails and managing multiple email accounts.
- Carrying out various ad-hoc personal errands for the CEO.
- Serving as the main point of contact for the office; maintaining a well-organised, clean, and functional working environment with the support of the team.
- Ordering stationery and supplies for the office.
- Liaising with external brands and DIA talent alongside the financial team.
- Overseeing equipment including mobile device management and laptops.
- Assisting in planning and implementing company projects and events.
- Supporting with weekly and monthly meetings by creating presentations.
- Managing accounts, including collating business receipts and invoices for the Financial Team.
- Processing and monitoring all sales and collaboration invoices.
- Working alongside the financial team to keep track of any salary changes.
- Assisting with limited People Management tasks including managing staff personnel data, handling expenses, and processing employment references.
- Supporting with new starter onboarding.
- Assisting with planning of staff travel arrangements.
This role is office-based with the option of working from home one day a week.
Holiday entitlement of 28 days per year (inclusive of bank holidays).
Excellent company bonus structure.
Salary between £37,000pa – £42,000pa (depending on experience).
To be considered for this role, you must have strong organisational skills and the ability to work efficiently. Excellent written and verbal communication skills are also a must!
Excellent secretarial skills, strong interpersonal skills, and a good sense of humour!
If you feel that you would be a great fit for both the role and DIA, we would love to hear from you.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
- Industries: Advertising Services
#J-18808-Ljbffr
Contact Detail:
Digital Icon Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Chief Executive Officer
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's recent projects. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule for the CEO, including prioritised tasks and appointments. This will illustrate your ability to manage time effectively and highlight your proactive approach.
✨Tip Number 3
Network with current or former employees of Digital Icon Agency on platforms like LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 4
Demonstrate your passion for social media and luxury brands by discussing relevant trends or campaigns during your interview. This will show that you are not only qualified but also enthusiastic about the industry.
We think you need these skills to ace Personal Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, particularly in managing diaries, booking travel, and supporting senior management. Use specific examples that demonstrate your organisational skills and ability to multitask.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for social media, marketing, and luxury brands. Mention how your skills align with the responsibilities of the role and express your enthusiasm for joining the Digital Icon Agency.
Highlight Communication Skills: Since excellent verbal and written communication skills are crucial for this role, provide examples in your application that demonstrate your proficiency. This could include instances where you successfully managed multiple email accounts or created presentations for meetings.
Showcase Your Attention to Detail: Given the importance of maintaining confidentiality and managing various tasks, emphasise your attention to detail in your application. Mention experiences where you proofread documents or managed sensitive information effectively.
How to prepare for a job interview at Digital Icon Agency
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules, managed diaries, or handled competing priorities in previous roles.
✨Demonstrate Communication Proficiency
Excellent verbal and written communication skills are essential for this role. Be ready to discuss how you've effectively communicated with different stakeholders, and consider bringing samples of your written work, like emails or reports.
✨Research the Company and Industry
Familiarise yourself with Digital Icon Agency's work in influencer marketing and their client base. This knowledge will help you ask insightful questions and show your genuine interest in the role and the company.
✨Emphasise Confidentiality and Trustworthiness
Given the sensitive nature of the role, be prepared to discuss your understanding of confidentiality. Share experiences where you've handled confidential information responsibly and how you maintain trust in professional relationships.