Estates Officer

We are recruiting an enthusiastic, motivated and proactive individual to join the Corporate Services team as an Estates Officer at our Cardiff office. The successful candidate will be required to work within a busy and varied working environment, assisting the Estates and Compliance Manager to effectively manage the Digital Health and Care Wales estate. While doing so, we will provide you the opportunity to improve your skills by contributing to your Personal Development Plan (PDP). The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• Ability to work proactively and under own initiative to prioritise and balance a varied workload.
• Effective communication, negotiation and influencing skills, as well as the ability to develop and maintain constructive relationships with stakeholders.
• Experience of maintaining comprehensive spreadsheets containing complex data.
• Regularly develop and communicate detailed reports informing a range of intricate data.
• Work well under pressure and the ability to work and deliver to deadlines.
• A Full UK Driving Licence is required, as travel to all DHCW sites using the team vehicle will be needed to undertake compliance monitoring, auditing and other ad hoc tasks.
• Organised, methodical, strategic thinker, with excellent IT and writing skills.

What else is advantageous?

• Experience of working within an estates management team.
• Understanding of legislation relating to statutory environment and estates compliance.
• Knowledge of ISO14001 Environmental Management Systems.
• Experience of undertaking building related compliance monitoring.

About us

Digital Health and Care Wales (DHCW) is an expert national body and part of NHS Wales. We work in partnership with NHS Wales colleagues and other key stakeholders to provide national digital and data services which support the delivery of health and social care in Wales. Modern health and care services depend on good digital tools, data and information. DHCW runs or works with more than 100 services and delivers major national digital transformation programmes to support this. In addition, DHCW provides expert advice in relation to cyber security and information governance. We give frontline staff the digital tools which help them provide safer and more efficient care. We are also giving patients and the public digital tools to better manage their own health and wellbeing, empowering people to live healthier lives. We put people at the heart of what we do, working to the highest standards to deliver quality and make digital a force for good in health and care.

Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.

Person Specification

• Be educated to a NVQ level 3 or equivalent knowledge and experience in an NHS Estates working environment.
• Possess a full range of administrative knowledge and advanced use of various IT packages [including databases and excel worksheets].
• Hold an ILM Legionella Risk Management - Responsible Persons' Training Certificate.
• Possess experience with the Oracle Purchasing System.
• Good Knowledge of Waste, Environment, Health & Safety, Water Safety and COSHH Regulations.
• Sound knowledge of Procurement routes and processes within an NHS Environment.
• Registered with a relevant informatics professional body.
• Possess training or relevant experience with DATIX software.

Experience

• Experience of maintaining comprehensive spreadsheets containing complex data.
• Building Management experience relating to Statutory and Mandatory requirements.

Skills and Attributes

• Developed and effective negotiating and influencing skills and ability to develop and maintain constructive relationships with professional and managerial disciplines.
• Ability to maximise resource utilisation.
• Effective verbal and written communication skills.
• Ability to balance tasks and priorities.
• Strong Organisational Skills.
• Observe discretion and confidentiality.
• Able to work proactively and under own initiative.
• Work well under pressure and the ability to work and deliver to deadlines.
• Efficient and effective contract document management.
• Ability to write and produce tender documentation/specifications for minor works and equipment replacements.
• Sound knowledge of Procurement routes and processes within an NHS Environment.
• Sound knowledge of Statutory Compliance within Buildings.
• Level 4 for Listening/ Speaking Reading/Understanding Writing Welsh.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.