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For Companies At a Glance
- Tasks: Support Directors with diary management, travel coordination, and communication.
- Company: Dynamic investment company in London's vibrant West End.
- Benefits: Competitive salary, attractive benefits, and growth opportunities.
- Why this job: Join a fast-paced environment and make a real impact on executive operations.
- Qualifications: 2+ years EA/PA experience, exceptional organisation, and tech proficiency.
- Other info: Work closely with experienced Directors in a prestigious office.
The predicted salary is between 28800 - 48000 £ per year.
Join to apply for the Executive Assistant / PA to Directors Financial Services role at DIETRO LE QUINTE. We are a dynamic, rapidly growing investment company based in the vibrant West End of London, and we are seeking an exceptional, highly organised, and proactive Executive Assistant (EA) / Personal Assistant (PA) to provide comprehensive support to a small team of Directors. This role is crucial to the smooth operation of our executive function, requiring discretion, professionalism, and the ability to manage multiple priorities efficiently.
Key Responsibilities
- Diary Management: Proactively managing and coordinating demanding schedules, meetings (internal and external), and conference calls across multiple time zones.
- Travel Coordination: Arranging and managing extensive and detailed international and domestic travel logistics, including flights, accommodation, visas, and detailed itineraries.
- Correspondence & Communication: Acting as the primary gatekeeper, handling and drafting professional correspondence, screening calls, and managing email inboxes.
- Meeting Support: Preparing meeting materials, including presentations and reports, taking minutes, and following up on action points to ensure timely completion.
- Administrative Support: Processing expenses, managing invoicing, and maintaining an efficient and organised filing system (digital and physical).
- Office Liaison: Serving as the key link between the Directors and internal teams, external stakeholders, and clients.
- Ad-hoc Projects: Assisting with various business and personal administrative tasks and projects as required.
What We’re Looking For
- Proven Experience: 2+ years in an EA/PA role supporting senior management, ideally within professional services.
- Location: Within commutable distance to our West End office.
- Exceptional Organisation: Outstanding organisational and time-management skills, with a keen eye for detail.
- Tech Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Confidentiality: Absolute discretion and trustworthiness when handling sensitive information.
- Proactive Attitude: A self-starter who anticipates needs, solves problems independently, and thrives in a fast-paced environment.
- Communication Skills: Impeccable written and verbal communication skills.
What We Offer
- Competitive Salary
- Attractive Benefits Package
- Prime Location: Prestigious office in London's West End.
- Growth Opportunities: The chance to work closely with experienced Directors and play a vital role in a growing financial services firm.
Executive Assistant / PA to Directors Financial Services in London employer: DIETRO LE QUINTE
Contact Detail:
DIETRO LE QUINTE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / PA to Directors Financial Services in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the fast-paced world of investment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an EA/PA, you'll need to be articulate and professional. Consider doing mock interviews with friends or using online resources to refine your pitch and ensure you come across as confident and capable.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application directly, and it shows your enthusiasm for the role. Plus, it helps us keep track of your application more efficiently!
We think you need these skills to ace Executive Assistant / PA to Directors Financial Services in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel coordination, and any relevant tech skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and exceptional organisational skills. Tell us why you’re the perfect fit for our dynamic team at DIETRO LE QUINTE.
Showcase Your Communication Skills: Since communication is key in this role, make sure your written application reflects your impeccable communication skills. Keep it professional yet personable, just like we do at StudySmarter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our vibrant team in London’s West End!
How to prepare for a job interview at DIETRO LE QUINTE
✨Master the Diary Management Game
Showcase your organisational skills by preparing for questions about diary management. Think of examples where you successfully coordinated complex schedules or managed multiple priorities. Be ready to discuss how you handle last-minute changes and ensure everything runs smoothly.
✨Travel Coordination Know-How
Since travel logistics are a big part of this role, come prepared with examples of how you've arranged travel in the past. Highlight your attention to detail by discussing how you manage itineraries and anticipate potential issues, like visa requirements or accommodation preferences.
✨Communication is Key
As the gatekeeper for the Directors, your communication skills will be under scrutiny. Prepare to demonstrate your ability to draft professional correspondence and manage communications effectively. You might even want to bring a sample of your work to showcase your writing style.
✨Be Proactive and Problem-Solving
This role requires a proactive attitude, so think of instances where you've anticipated needs or solved problems independently. Share specific examples that highlight your initiative and ability to thrive in a fast-paced environment, as this will resonate well with the interviewers.
